Graduation AV Contract Loughborough

Graduation AV Contract Loughborough

The University requires a supplier to provide the bought in event and production services for graduation ceremonies.

United Kingdom-Loughborough: Event services

2019/S 090-215951

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Loughborough University
Epinal Way
Loughborough
LE11 3TU
United Kingdom
Contact person: Leighann Carlton
Telephone: +44 1509228038
E-mail: L.Carlyon@lboro.ac.uk
NUTS code: UKF
Internet address(es):Main address: https://www.lboro.ac.uk

Address of the buyer profile: http://www.lboro.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Event-services./4723U26697
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Graduation AV (Bought in Event and Production Service)

Reference number: LU00639

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Loughborough University hosts several graduation ceremonies a year at both the Loughborough and London campuses. These are attended by graduating students, their friends and families, academics and distinguished guests. The University requires a supplier to provide the bought in event and production services for graduation ceremonies at both the Loughborough and London campuses for all graduation ceremonies (summer and winter).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32320000
32321200

II.2.3)Place of performance

NUTS code: UKF
Main site or place of performance:

East Midlands (ENGLAND).

II.2.4)Description of the procurement:

Graduation AV (bought in event and production service).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 630 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please see tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/06/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

GO Reference: GO-201957-PRO-14867077

VI.4)Procedures for review

VI.4.1)Review body

Loughborough University
Epinal Way
Loughborough
LE11 3TU
United Kingdom
Telephone: +44 1509228186

VI.4.2)Body responsible for mediation procedures

Loughborough University
Epinal Way
Loughborough
LE11 3TU
United Kingdom
Telephone: +44 1509228186
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Loughborough University
Epinal Way
Loughborough
LE11 3TU
United Kingdom
Telephone: +44 1509228186

VI.5)Date of dispatch of this notice:

07/05/2019

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