Graffiti and Fly Posting Removal Service Tender

Graffiti and Fly Posting Removal Service Tender

The London Borough of Hillingdon is seeking a single supplier to provide the following services: (A) Removal of graffiti and fly-posting covering the whole of the borough.

United Kingdom-London: Graffiti removal services

2016/S 160-290241

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hillingdon
Hillingdon
For the attention of: Mayo Allison
London
United Kingdom
E-mail: amayo2@hillingdon.gov.uk

Internet address(es):

General address of the contracting authority: www.capitalesourcing.com

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Graffiti and Fly Posting Removal Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London Borough of Hillingdon.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Details of the Project:
The London Borough of Hillingdon is seeking a single supplier to provide the following services:
(A) Removal of graffiti and fly-posting covering the whole of the borough;
(B) Undertaking of a limited number of environmental services during the contract term, these may include but not limited to the following:
— Power wash/Cleaning of Water Play/Splash pads areas Ruislip Lido and Fassnidge Park;
— Power wash/cleaning of Tennis Courts as and when required;
— Cleaning of Park Furniture, Benches, Notice Boards, Bins, Signage and Railings/Fencing.
The work will include removal of all reported graffiti and fly-posting within agreed time-scales; 24 hours from notification for racist/offensive incidents and 2 working days from notification for non-offensive incidents. Suppliers will be invited to submit alternative time-scales for removal provided they do not exceed those stated in this tender and where the suggestion of a reduced time-scale does not incur additional cost. An element of prevention work will also be undertaken by the successful contractor. The contractor will also be expected to develop an agreed programme of pro-active graffiti removal work, including audits of various areas.
The Contract will be for an initial term of 3 (three) years, extendable at Hillingdon’s sole option, for a period of 1 (one) year, giving a total of 4 (four) years (the Term).
Below is an indication of previous annual spend under the existing contract and acts as a guide only and should not be deemed as a guarantee or commitment to minimum spend levels in this year or any future years under the new contract. The London Borough of Hillingdon cannot commit to maintaining spend outlined below going forward.
Graffiti removal:
Year Spend:
2015-2016 328 282,50 GBP;
2014-2015 321 700 GBP;
2013-2014 324 040 GBP.
Other services:
Year Spend:
2015-2016 4 400 GBP;
2014-2015 3 325 GBP;
2013-2014 2 350 GBP.
Total:
2015-2016 — 332 682,50 GBP;
2014-2015 — 325 025 GBP;
2013-2014 — 326 390 GBP.

II.1.6)Common procurement vocabulary (CPV)

90690000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Details of the Project:
The London Borough of Hillingdon is seeking a single supplier to provide the following services:
(A) Removal of graffiti and fly-posting covering the whole of the borough;
(B) Undertaking of a limited number of environmental services during the contract term, these may include but not limited to the following:
— Power wash/Cleaning of Water Play/Splash pads areas Ruislip Lido and Fassnidge Park;
— Power wash/cleaning of Tennis Courts as and when required;
— Cleaning of Park Furniture, Benches, Notice Boards, Bins, Signage and Railings/Fencing.
The work will include removal of all reported graffiti and fly-posting within agreed time-scales; 24 hours from notification for racist/offensive incidents and 2 working days from notification for non-offensive incidents. Suppliers will be invited to submit alternative time-scales for removal provided they do not exceed those stated in this tender and where the suggestion of a reduced time-scale does not incur additional cost. An element of prevention work will also be undertaken by the successful contractor. The contractor will also be expected to develop an agreed programme of pro-active graffiti removal work, including audits of various areas.
The Contract will be for an initial term of 3 (three) years, extendable at Hillingdon’s sole option, for a period of 1 (one) year, giving a total of 4 (four) years (the Term).
Below is an indication of previous annual spend under the existing contract and acts as a guide only and should not be deemed as a guarantee or commitment to minimum spend levels in this year or any future years under the new contract. The London Borough of Hillingdon cannot commit to maintaining spend outlined below going forward.
Graffiti removal:
Year Spend:
2015-2016 328 282,50 GBP;
2014-2015 321 700 GBP;
2013-2014 324 040 GBP.
Other services:
Year Spend:
2015-2016 4 400 GBP;
2014-2015 3 325 GBP;
2013-2014 2 350 GBP.
Total:
2015-2016 — 332 682,50;
2014-2015 — 325 025 GBP;
2013-2014 — 326 390 GBP.
Estimated value excluding VAT: 1 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract will be for an initial term of 3 (three) years, extendable at Hillingdon’s sole option, for a period of 1 (one) year, giving a total of 4 (four) years (the Term).

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees required will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payments arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority anticipates that the Business Transfers Council Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the contracting authority under this procurement. The contracting authority’s detailed requirements will be set out in the Contract Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The deadline for submitting you response is 12:00 ( Midday) on Friday, 16.9.2016.
Deadline for supplier questions is 12:00 (Midday) on Tuesday, 13.9.2016.
The Contracting Authority reserves the right not award any contract pursuant to this procurement exercise and/ or to abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/ or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants/ tenderers risk.
The Contracting Authority anticipates that the Business Transfers Council Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the contracting authority under this procurement. The contracting authority’s detailed requirements will be set out in the Contract Documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

Body responsible for mediation procedures

London Borough of Hillingdon
Civic Centre (4N/05), High Street
UB8 1UW Uxbridge
United Kingdom
Telephone: +44 189566354

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

17.8.2016

 

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