Graphic Design Services Requirement

Choice Housing Ireland Limited wishes to engage the services of a graphic designer for a 3- year period.

United Kingdom-Belfast: Graphic design services

2016/S 180-322888

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Choice Housing Ireland Limited (and its subsidiaries)
37-41 May Street
Belfast
BT1 4DN
United Kingdom
Contact person: Procurement Manager — Kiara Dryden
Telephone: +44 2890441317
E-mail: contracts@choice-housing.org
NUTS code: UKN

Internet address(es):Main address: http://www.choice-housing.org/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.choice-housing.org/work-with-us/tenders

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Graphic Design Services.

Reference number: PRN482

II.1.2)Main CPV code

79822500

II.1.3)Type of contract

Services

II.1.4)Short description:

Choice Housing Ireland Limited (‘Choice’) wishes to engage the services of a graphic designer for a 3- year period. The supplier will be required to work in partnership with the Choice Group for the design and creation of all marketing and promotional collateral across digital and print platforms for Choice and our subsidiary company; Oaklee Housing.

II.1.5)Estimated total value

Value excluding VAT: 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The successful consultant will be expected to:

Work in partnership with the Choice Group for the design and creation of all marketing and promotional collateral across digital and print platforms for the organisation and subsidiary companies. This will include design for the following but not limited to:

— Annual calendar.

— Information leaflets.

— Property advertisements.

— Posters.

— Letterheads and compliment slips.

— Business cards.

— Promotional stands.

— Event material such as programme, presentations and branded staging material.

— Signage.

— Annual Business Plan and Corporate Plan.

— Annual Report for Choice and subsidiary organisations.

— 6 magazines per year for Choice.

— 2 magazines per year for Oaklee Housing.

— Digital design.

— Provide printing specifications for all printing materials.

All publications whether published online or in hard copy must adhere to the Choice Group’s current branding designs, incorporating existing agreed colour schemes, logos and other design elements. Please refer to Choice Housing Ireland Ltd.’s colour palette which we have included as part of the Tender pack.

The designer must bring creativity through imaginative thinking and innovation. In keeping with our existing brand guidelines, our communications must be customer centred and community focused with our brand identity used in a creative and flexible way. This will include:-

— Creative concepts.

— Visuals.

— Design refinements.

— Supply of artwork.

— Brand identities for subsidiaries.

Choice must be fully consulted on the final content and approval must be granted prior to delivery, this includes:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80 %

Cost criterion – Name: Cost / Weighting: 20 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Choice Housing Ireland Limited (‘Choice’) wishes to engage the services of a graphic designer for a three year period. On a 2+1 basis, to review the service provided at the end of year 2 and subject to satisfactory performance the contract will run for a period of 1 further year .Choice must be fully consulted on the final content and approval must be granted prior to delivery, this includes:

— Regular communication with the marketing team. Meetings and feedback as and when required to discuss the service required. Jobs will be allocated through a variety of methods including meetings, phone-calls and emails.

— Regular email updates on progress

— Liaise with Choice marketing team in agreeing final sign off.

— Quarterly planning and performance review meeting to align with Choice Marketing Activity Calendar.

— Adhere to agreed timescales which may include turnaround on projects to meet tight deadlines.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/10/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/10/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom

VI.5)Date of dispatch of this notice:

15/09/2016

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