Grass Cutting and Shrub Maintenance in Wychavon

Grass Cutting and Shrub Maintenance in Wychavon

Contract for the provision of open space and verge maintenance to include but not limited to grass cutting ,weed control, shrub maintenance, hedge cutting and stream work.

United Kingdom-Pershore: Planting and maintenance services of green areas

2016/S 124-221813

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wychavon District Council
Civic Centre, Queen Elizabeth Drive
WR10 1PT
United Kingdom
Contact person: Caroline Smith
Telephone: +44 1386565433
NUTS code: UKG12
Internet address(es):Main address: of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Open Spaces and Verge Maintenance.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Contract for the provision of open space and verge maintenance to include but not limited to grass cutting ,weed control, shrub maintenance, hedge cutting and stream work.

II.1.5)Estimated total value

Value excluding VAT: 4 850 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

The district of Wychavon.

II.2.4)Description of the procurement:

The Council are seeking to appoint a Supplier to provide open space and verge maintenance for all open spaces and verges within the district of Wychavon. The main objective of the contract is to provide a high quality, efficient and effective service for with a strong emphasis on value for money throughout the life of the contract. An overview of the service to be provided is shown below:

— Local Depot/s — The contractor shall provide a base site/s in or very close to the district of Wychavon from which to run this contract. There is a need to operate an environmentally sound practice. The authority will need to approve the location of the site/s and facilities before the start of the contract.

— Green waste composting — The Contractor is to recycle the green waste from this contract. A certain amount of good quality compost made from the green waste will be required for reuse on the contract. It will be the Contractors responsibility to find uses/customers/ functions for the remainder of the recycled green waste. All associated costs for Green waste recycling are to be included as part of the Contractors costs in running the contract.

— General Waste — All non-compostable waste is to be taken to any approved disposal facility. All costs associated are to be included in the rates specified in the Bills of Quantities.

— Supply of plants — The Contractor will not usually be expected to supply any trees, shrubs, bulbs or other plants for the contract. If these are required they will be paid for on an individual basis.

— Materials — The Contractor will supply all materials needed to carry out the work of the contract such as turf, grass seed, tree irrigation pipes, rabbit guards, fertiliser and herbicides. The cost of these is to be included in rates within the Bills of Quantities. The only materials that the client will supply and should therefore not be included within the Bills of Quantities rates are trees, shrubs, herbaceous plants and bulbs.

Scope of the work:

— Grass cutting on the Worcestershire County Council (WCC) owned verges in the towns of Droitwich Spa, Evesham and Pershore;

— Grass cutting on the open spaces belonging to WDC in the towns of Droitwich Spa, Evesham and Pershore;

— Shrub maintenance on WCC owned verges in the towns of Droitwich Spa, Evesham and Pershore;

— Shrub maintenance on the open spaces belonging to WDC in the towns of Droitwich Spa, Evesham and Pershore;

— Stream and hedge work on open spaces in the towns of Droitwich Spa, Evesham and Pershore;

— Grass cutting and weed control on the hard surfaces around the Civic Offices and Hospital in Pershore;

— Shrub bed maintenance around car parks in the 3 towns and the village of Broadway;

— Grass cutting, shrub maintenance, hedge cutting and stream work on land in the villages belonging to WDC. These areas of land are not generally extensive as the parishes themselves manage most village land;

— Planting of new shrubs and trees as required on areas of the contract. We have a programme of renewal of a small percentage of the stock each year;

— Occasional new grass areas and shrub area as the public open spaces on new developments are adopted;

— Fortis Housing Association land — it is very likely but not a certainty that this contract will include grass cutting, shrub maintenance, hedge cutting and hard surface spraying for a small amount of land in the district owned by Fortis Housing Association. This land ownership is mainly in the Evesham and Pershore area but there are some other sites in the village of Wychbold. This is shown as an option on the contract bill of quantities as Fortis does not guarantee to accept any quote;

— The contract does not include rural verges at the present time;

— The Contractor shall provide the maintenance services in accordance with the detailed programme of work shown in the specification.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2027
This contract is subject to renewal: yes
Description of renewals:

Initial contract for 5 years plus a further extension for 5 years (5+5).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

As detailed in the Pre Qualification Questionnaire (PQQ).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/09/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Councils are using the e-procurement portal known as the Due North Pro-Contract portal: to conduct this procurement exercise.

To gain access to the pre-qualification questionnaire (PQQ) document, tenderers will need to register their company details at the above website. Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the tender documents. Tenderers will need to electronically submit an expression of interest and an electronic copy of the PQQ will be sent as an attachment. Tenderers should submit their completed PQQ document and accompanying documentation via the Pro-Contract online portal by 12:00 on 1.8.2016.

Any supplier questions queries will also need to be submitted via Pro-Contract portal website.

Any clarifications and further tender documents will be issued via the Pro-Contract portal.

If you have any problems or queries gaining access to the Pro-Contract portal please contact The Service desk on +44 1670597136 who are available between the hours of 8:30 and 17:30, Monday to Friday (excluding UK Public Holidays).

VI.4)Procedures for review

VI.4.1)Review body

United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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