Grassing Services Contract 2015 – Kent County Council

Grassing Services Contract 2015 –  Kent County Council

: These activities are required across 10 districts in Kent that will be split into 3 lots.

United Kingdom-Maidstone: Grassing services

2014/S 236-415272

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Miss Susan Goss
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000416166
E-mail: susan.goss@kent.gov.uk

Internet address(es):

General address of the contracting authority: www.kent.gov.uk

Address of the buyer profile: www.kentbusinessportal.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Rural Swathe Cutting and Visibility Splays – 2015 Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: These activities are required across 10 districts in Kent that will be split into 3 lots as follows:
— Lot 1 — Dartford, Gravesham, Sevenoaks, Tonbridge and Malling and Tunbridge Wells,
— Lot 2 — Maidstone and Ashford,
— Lot 3 — Swale, Thanet and Canterbury.

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Kent County Council (the council) is the largest county council in England covering an area of 3 500 km². It has an annual expenditure of over GBP 940 000 000 on goods and services and has a population of around 1 500 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.
The Council has an obligation to maintain the highway network in a safe condition, which includes the maintenance of soft landscaping to a standard to ensure highway safety. As part of this obligation the Council has a requirement for Rural Swathe Cutting, Visibility Splays and Hedge cutting and maintenance in the districts of Ashford, Canterbury, Dartford, Gravesham, Maidstone, Sevenoaks, Thanet, Tonbridge and Malling and Tunbridge Wells.
The main activities required under this contract consist of the following:
— Rural Swathe Grass — Defined as the metre or so wide strip of grass right next to the road edge or at the back of a foot-way and is normally outside the 30mph limit to be cut a minimum of 1 time per year.
— Visibility Splays — Defined as grass that is adjacent to a road junction or bend in the road and is within the sight line for drivers to be cut a minimum of 3 times per year.
— Hedges — to be cut a minimum of 1 time a year (defined as hedges which are on the highway that are not privately owned on property boundaries).
These activities are required across 10 districts that will be split into 3 lots as follows:
— Lot 1 — Dartford, Gravesham, Sevenoaks, Tonbridge and Malling and Tunbridge Wells.
— Lot 2 — Maidstone and Ashford.
— Lot 3 — Swale, Thanet and Canterbury.
The total distances required are:
— Rural Swathe Grass Cuts — 3 596.96 km,
— Visibility Splay Cuts — 519 113.30 m²,
— SSSI — 108.79 km.
There will also be an element of ad-hoc requirements to this contract.
The projected key dates for the contract are:
— Tender clarification deadline — Monday 12.1.2015,
— Tender deadline — Friday 16.1.2015,
— Contract start date — Wednesday 1.4.2015.

II.1.6)Common procurement vocabulary (CPV)

77314100, 77100000, 77342000, 45112700, 45233139

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total quantity and scope of the services to be provided is detailed within schedules 6 and 7 of the Invitation to Tender documentation.
Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Dartford, Gravesham, Sevenoaks, Tonbridge and Malling, and Tunbridge Wells

1)Short description

The Council’s requirement is for the programmed works to be provided in the districts of Dartford, Gravesham, Sevenoaks, Tonbridge and Malling and Tunbridge Wells
Rural swathe grass cuts — 1 296 km,
Visibility splay cuts — 209 110 m²,
SSSI Swathe — 49 km.

2)Common procurement vocabulary (CPV)

77314100, 77100000, 77342000, 45112700, 45233139

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Maidstone and Ashford

1)Short description

The Council’s requirement is for the programmed works to be provided in the districts of Maidstone and Ashford
Rural swathe grass cuts — 1 368 km,
Visibility splay cuts — 158 884 m²,
SSSI Swathe — 29 km.

2)Common procurement vocabulary (CPV)

77314100, 77100000, 77342000, 45112700, 45233139

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Swale, Thanet and Canterbury

1)Short description

The Council’s requirement is for the programmed works to be provided in the districts of Canterbury, Swlae and Thanet:
Rural swathe grass cuts — 933 km,
Visibility splay cuts — 151 119 m²,
SSSI Swathe — 31 km.

2)Common procurement vocabulary (CPV)

77314100, 77100000, 77342000, 45112700, 45233139

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Potential suppliers should review the full Invitation to Tender documentation for all details regarding requirements for compliant tender responses.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential suppliers should review the full Invitation to Tender documentation for all details regarding requirements for compliant tender responses.
Minimum level(s) of standards possibly required: Potential suppliers should review the full Invitation to Tender documentation for all details regarding requirements for compliant tender responses.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential suppliers should review the full Invitation to Tender documentation for all details regarding requirements for compliant tender responses.
Minimum level(s) of standards possibly required:
Potential suppliers should review the full Invitation to Tender documentation for all details regarding requirements for compliant tender responses.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Programmed Works Price. Weighting 60

2. Ad-Hoc Price. Weighting 10

3. Traffic management. Weighting 6

4. Health and safety. Weighting 6

5. Effective time delivery and mobilisation. Weighting 6

6. Effective quality delivery. Weighting 6

7. Customer experience. Weighting 6

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS14 55

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.1.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.12.2014

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