Greater Manchester payroll services

Greater Manchester payroll services

Payroll service for Greater Manchester Clinical Commissioning Groups.

UK-Salford: payroll management services

2012/S 237-390603

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Greater Manchester Procurement
NHS Greater Manchester CSU, St James House, Pendleton Way
For the attention of: Victoria Mataitonga
M6 5FW Salford
UNITED KINGDOM
Telephone: +44 1612126221
E-mail: victoria.mataitonga@nhs.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Primary Care Trust
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Greater Manchester payroll services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKD3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Payroll service for Greater Manchester Clinical Commissioning Groups.
II.1.6)Common procurement vocabulary (CPV)

79211110, 79631000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
11 out of the 12 Clinical Commissioning Groups (CCGs) in Greater Manchester are looking to collaborate on a joint payroll contract. This joint payroll contract will cover approximately 700 employees.
Estimated value excluding VAT: 150 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com.

Candidates wishing to be considered for this procurement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to “Current Tender Opportunities” from the eTendering portal login page: https://nhssbs.eu-supply.com;

2) Find the tender listed and click on the title. This will take you to the letter of invitation;
3) If you are not a registered user of EU Supply follow the “Online registration” link otherwise follow the “Login” link and enter username and password;
4) Once logged in “Accept” the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen;
5) Go to the “Access Documents” folder on the response screen to view and download tender documentation.
Further guidance on how to access and respond to the opportunity is available in the “Quick Guide for Suppliers” which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com.

(follow link: “Quick Guide for Suppliers”).
For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel: +44 8008402050) quoting the tender ID number (14296).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to documentation available via the eTendering portal (https://nhssbs.eu-supply.com).

Minimum level(s) of standards possibly required: Please refer to documentation available via the eTendering portal (https://nhssbs.eu-supply.com).

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to documentation available via the eTendering portal (https://nhssbs.eu-supply.com).

Minimum level(s) of standards possibly required:
Please refer to documentation available via the eTendering portal (https://nhssbs.eu-supply.com).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
eu-Supply Tender Ref: 14296
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Payroll services are deemed to be both an essential and critical activity of an organisation which must be managed efficiently and cost effectively and in line with relevant legislation and standards.
11 out of the 12 Clinical Commissioning Groups (CCGs) in Greater Manchester are looking to collaborate on a joint payroll contract. This joint payroll contract will cover approximately 700 employees. Based on current PCT payroll contracts, the financial value for the CCG contract is estimated at £50k per annum. The CCGs are seeking to award a 3 year contract with an effective start date of 1 July 2013.
The new service provider must be able to provide a managed payroll service that will adhere strictly to prescribed statutory and mandatory requirements including the application of terms and conditions of service and NHS Pension Scheme regulations.
Potential Bidders are now being invited to participate in the Pre-Qualification stage.
Interested parties should register on the eTendering portal (https://nhssbs.eu-supply.com) to download a copy of the Memorandum of Information and associated documentation.

The eu-supply Tender Reference is: 14296.
For any technical support to register on the eTendering portal or in submitting your PQQ please contact the eTendering Helpdesk on +44 8008402050 or by e-mail at: support@eu-supply.com.

Please note the deadline for completion of PQQ’s is 17:00 hrs. on Monday 14.1.2013.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

NHS Greater Manchester Procurement (CSU)
St.James House, Pendleton Way
M6 5FW Salford
UNITED KINGDOM
E-mail: victoria.mataitonga@nhs.net
Telephone: +44 1612126221

VI.5)Date of dispatch of this notice:
4.12.2012

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