Greenspace Management Contract 2017-2027
Grounds Maintenance, Outdoor Recreation, Play Area Repairs.
United Kingdom-Littlehampton: Landscaping work for sports grounds and recreational areas
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Arun District Council
BN17 5LF Littlehampton
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKJ24
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
— Grounds Maintenance,
— Outdoor Recreation,
— Play Area Repairs, and
— Maintenance and Facilities Maintenance, all of which will be undertaken as part of this agreement with the potential for modifications.
Grounds Maintenance covers a whole spectrum of horticultural operations at a wide range of parks and open spaces currently totalling approximately 240 hectares including specialised parks, sports sites, amenity areas, open spaces within housing sites, country parks and cemeteries. This total area is expected to increase as a result of the Authority’s emerging Local Plan which will be in place for the life of the contract and is likely to provide additional open space and community buildings which may be transferred to the Authority and subsequently fall within the remit of this contract.
The Outdoor Recreation Service involves the provision of a cashier and booking service for the Authority’s outdoor sports sites, which are also maintained as part of this agreement. This service will allow the Supplier to retain income from the public use of this service and the Authority will be actively seeking long-term investment from the successful Supplier in these facilities and a commitment to further innovative additions or material improvements to the Authority’s leisure offer at sites under this agreement.
Play Area Repairs and Maintenance involves the day-to-day repairs and maintenance of the Authority’s play areas including skate parks and multi-use games areas. This element of the contract, as provided in this agreement, is a labour only contract, where payment is made on the basis of a tendered hourly rate and the hours worked by operatives.
Facilities Maintenance currently involves the cleaning and repair and maintenance of buildings and facilities associated with the above with potential modifications to include the cleaning of the Authority’s offices, sheltered housing and hostels and the provision of a staffed Facilities Maintenance Service for corporate buildings.
Historically the Authority spends between 1 200 000 GBP and 1 500 000 GBP per annum for the required services. Bids over 1 500 000 GBP per annum may not be considered.
The Authority is looking for a contract to commence on the 1.1.2017, expiring on 31.3.2027, with the option to extend by a further 5 years. Any contract extension shall be subject to satisfactory performance and continued ‘Value for Money’ throughout the initial term.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Range: between 15 000 000 and 30 000 000 GBP
II.2.2)Information about options
Description of these options: Option to extend for a further 5 year period.
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.2)Economic and financial ability
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The tender documents are currently available on the following e-Tendering portal and once you have registered you will have full access.
VI.5)Date of dispatch of this notice: