Ground Maintenance Services Enfield

Ground Maintenance Services Enfield

Maintenance services of Public Open Spaces, Gate Locking, Toilet Cleaning, Litter Collection, Seasonal Leaf Collection, *Meadow Cuts and *Horticulture (*NB: provisions which might be retained in-house). Maintenance Services will include all grass areas, paths, verges, hard surfaces and park furniture. Industry Open Day details below.

UK-Enfield: Grounds maintenance services

2013/S 015-021226

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lee Valley Regional Park Authority
Myddelton House, Bulls Cross
Contact point(s): Parklands and Venues
For the attention of: Vince Donaldson – Performance Manager
EN2 9HG Enfield
UNITED KINGDOM
Telephone: +44 1992717711
E-mail: vdonaldson@leevalleypark.org.uk
Fax: +44 1992719937

Internet address(es):

General address of the contracting authority: www.leevalleypark.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0125

Further information can be obtained from: Lee Valley Regional Park Authority
Myddelton House, Bulls Cross
Contact point(s): Corporate Procurement
For the attention of: Matthew Jones, Corporate Procurement Officer
EN2 9HG Enfield
UNITED KINGDOM
Telephone: +44 1992717711
E-mail: procurement@leevalleypark.org.uk
Fax: +44 1992719937
Internet address: www.leevalleypark.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Grounds Maintenance Services
II.2)Type of contract and place of delivery or of performance
Service category No 1: Maintenance and repair services
UKI12: Inner London – East, UKI21: Outer London – East and North East, UKH33: Essex and UKH23: Hertfordshire.
NUTS code UKI12
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
This Prior Information Notice (hereinafter “PIN”) has been published in relation to the supply of Grounds Maintenance Services for the Lee Valley Regional Park Authority (hereinafter “the Authority”).
The Authority currently has a contractual arrangement for its Grounds Maintenance Services which expires October 2013. Therefore, the Authority has published this PIN to alert suppliers within the supply market of this forthcoming contract opportunity.
The Grounds Maintenance Services will comprise: Maintenance services of Public Open Spaces, Gate Locking, Toilet Cleaning, Litter Collection, Seasonal Leaf Collection, *Meadow Cuts and *Horticulture (*NB: provisions which might be retained in-house). Maintenance Services will include all grass areas, paths, verges, hard surfaces and park furniture.
Interested suppliers have the option to be invited to attend an Industry Open Day, week commencing 11.2.2013; this will take place at Myddelton House, Bulls Cross, Enfield, Middlesex, EN2 9HG.
The Authority will use this Industry Open Day to:
— Identify the key challenges of the contract and its requirements respectively;
— Provide a guided tour of some of the Park’s selected sites which will include some of our Open Spaces; and
— Obtain the views of the market in order to develop the Tender documentation and technical requirements accordingly.
Please note, that this PIN and Industry Open Day is not part of the Authority’s procurement process.
Participation or non-participation is without prejudice to any resulting procurement process which will be conducted competitively and this will be subject to a separate OJEU Contract Notice. The Authority envisages that the separate OJEU Contract Notice will be published April 2013.
The Authority’s main objectives of the Grounds Maintenance Services are:
— To provide quality, sustainable recreational opportunities that utilise the full Regional Park’s unique natural resources;
— To protect and enhance the Authority’s Park, its landscape, its Open spaces and opportunities for Leisure;
— To protect and enhance the heritage of the Park and realise its value as a Leisure attraction;
— Improve and maintain the nature and quality of the Authority’s facilities; and
— Realise the full ecological potential of the Authority’s Regional Park.
The primary objective for maintaining our facilities and Open Spaces will be to develop a true collaborative relationship with the Chosen Supplier, and to share our vision and values amongst staff that creates good quality safe and attractive green spaces across the Authority Parklands.
For the avoidance of doubt, the annual estimated outline budget for this contract is GBP 750,000 to GBP 1,000,000.
Please note that the estimated contract value identified separately below is for the initial 5 year term.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=94714
Estimated cost excluding VAT:
Range: between 3 750 000 and 5 000 000 GBP
II.5)Common procurement vocabulary (CPV)

77314000, 77314100, 77300000, 77340000, 77310000, 90511300, 39831600

II.6)Scheduled date for start of award procedures
15.4.2013
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
Interested suppliers which would like to attend the Industry Open Day for this contract opportunity should contact Vince Donaldson via the email address provided below.
Please note that attendance requests (which should be no more than 2 representatives from each organisation) must be received by Monday 11.2.2013.
Please ensure you quote: ‘GM Services – Industry Open Day’ as the subject reference.
Contact: Vince Donaldson
Email: vdonaldson@leevalleypark.org.uk

Suppliers which are interested in this contract opportunity should note that the contract term will be let for a five (5) year period and this will commence November 2013.
The Authority may extend the contract term up to a maximum of 24 months in addition to the initial five (5) year term. This extension will be at the Authority’s sole discretion and subject to satisfactory performance of the Chosen Supplier, which will be measured against the key performance indicators (KPI’s) of the contract agreement. Should the Authority choose to extend the initial contract term, this will be agreed in writing with the Chosen Supplier no later than April 2018.
(MT Ref:94714)

VI.3)Information on general regulatory framework
Relevant governmental Internet sites where information can be obtained
Tax legislation http://www.hmrc.gov.uk/thelibrary/legislation.htm
Environmental protection legislation http://www.defra.gov.uk/environment
Employment protection and working conditions https://www.gov.uk/browse/employing-people/contracts

VI.4)Date of dispatch of this notice:17.1.2013

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