Grounds Maintenance and Communal Cleaning Contract Durham

Grounds Maintenance and Communal Cleaning Contract Durham

The services required Home is looking to outsource grounds maintenance, communal cleaning and window cleaning in the Southern Regions for its General Needs, Older Persons services and Leasehold customers.

United Kingdom-Durham: Grounds maintenance services

2015/S 187-339229

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
Mercury House, Belmont Business Park, Belmont
For the attention of: Ms Johanna Venis
DH1 1TW Durham
UNITED KINGDOM
E-mail: johanna.venis@homegroup.org.uk

Internet address(es):

General address of the contracting authority: http://www.homegroup.org.uk/Pages/default.aspx

Further information can be obtained from: Home Group
Mercury House, Belmont Business Park, Belmont
For the attention of: Ms Johanna Venis
DH1 1TW Durham
UNITED KINGDOM
E-mail: johanna.venis@homegroup.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Home Group
Mercury House, Belmont Business Park, Belmont
For the attention of: Ms Johanna Venis
DH1 1TW Durham
UNITED KINGDOM
E-mail: johanna.venis@homegroup.org.uk

Tenders or requests to participate must be sent to: Home Group
Mercury House, Belmont Business Park, Belmont
For the attention of: Ms Johanna Venis
DH1 1TW Durham
UNITED KINGDOM
E-mail: johanna.venis@homegroup.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Home Group Ltd — South Grounds Maintenance and Communal Cleaning.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Customer Services South manages around 12 000 rented and leasehold homes across the Southern regions. Locally based customer service teams are working to add value to our customers lives and to the communities in which they live through providing: Decent homes in healthy neighbourhoods which meets the needs of the customer; Innovative neighbourhood services that deliver strong, healthy sustainable communities; The services required Home is looking to outsource grounds maintenance, communal cleaning and window cleaning in the Southern Regions for its General Needs, Older Persons services and Leasehold customers. Consideration will be given to one contractor covering both grounds maintenance and cleaning per region / lot. (Please note communal cleaning including window cleaning for our Older Persons schemes is not a requirement within this contract). On many of our estates in the south, Home is responsible for the upkeep and maintenance of a wide variety of open spaces and communal living areas through external contract arrangements. Where tenancy agreements and leases allow, the cost of doing this work is recovered from the residents in the form of service charges. The service in the South is managed by the Customer Services Managers (CSM’s), and directly supervised by the local office customer service partners. The CSP’s are based at the local offices, but visit estates on a weekly basis with formal bi-quarterly estate inspections where estates are graded. In addition to this tree works and a tree specialist service will be required. Neighbourhood Services and Grounds Maintenance Functions There are 6 areas (Lots) that contractors can bid for. This can be 1 lot or up to all 6 lots. These areas will not be divided into any further sub regions. The regions are denoted by our local management office. East Grinstead and Croydon Havant Reading Harlow, Chelmsford, Stevenage Milton Keynes, Peterborough, Kettering London.

II.1.6)Common procurement vocabulary (CPV)

77314000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Customer Services South manages around 12 000 rented and leasehold homes across the Southern regions. Locally based customer service teams are working to add value to our customers lives and to the communities in which they live through providing: Decent homes in healthy neighbourhoods which meets the needs of the customer; Innovative neighbourhood services that deliver strong, healthy sustainable communities; The services required Home is looking to outsource grounds maintenance, communal cleaning and window cleaning in the Southern Regions for its General Needs, Older Persons services and Leasehold customers. Consideration will be given to one contractor covering both grounds maintenance and cleaning per region / lot. (Please note communal cleaning including window cleaning for our Older Persons schemes is not a requirement within this contract). On many of our estates in the south, Home is responsible for the upkeep and maintenance of a wide variety of open spaces and communal living areas through external contract arrangements. Where tenancy agreements and leases allow, the cost of doing this work is recovered from the residents in the form of service charges. The service in the South is managed by the Customer Services Managers (CSM’s), and directly supervised by the local office customer service partners. The CSP’s are based at the local offices, but visit estates on a weekly basis with formal bi-quarterly estate inspections where estates are graded. In addition to this tree works and a tree specialist service will be required. Neighbourhood Services and Grounds Maintenance Functions There are 6 areas (Lots) that contractors can bid for. This can be 1 lot or up to all 6 lots. These areas will not be divided into any further sub regions. The regions are denoted by our local management office. East Grinstead and Croydon Havant Reading Harlow, Chelmsford, Stevenage Milton Keynes, Peterborough, Kettering London.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: East Grinstead and Croydon

1)Short description

East Grinstead and Croydon.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Havant

1)Short description

Havant.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Reading

1)Short description

Reading.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Chelmsford, Harlow and Stevenage

1)Short description

Chelmsford, Harlow and Stevenage.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Milton Keynes, Peterborough and Kettering

1)Short description

Milton Keynes, Peterborough and Kettering.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: (London), Douglas Bader Park, Rayners Lane, Lance Way and High Wycombe

1)Short description

(London), Douglas Bader Park, Rayners Lane, Lance Way and High Wycombe.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0618
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.9.2015

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