Grounds Maintenance and Gardening Services Contract

Grounds Maintenance and Gardening Services Contract

A 10-year contract (with break clauses) to deliver grounds maintenance and gardening services to all areas of Advance Housing’s operation under 8 geographically defined Lots.

United Kingdom-Oxon: Grounds maintenance services

2016/S 224-408386

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Advance Housing and Support Limited
2 Witan Way Witney
Oxon
OX28 6HF
United Kingdom
Contact person: Aaron John
Telephone: +44 707339800
E-mail: advancehousing@echelonconsultancy.co.uk
NUTS code: UK
Internet address(es):Main address: http://www.advanceuk.org/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=18073&B=ECHELON
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=18073&B=ECHELON
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Advance Housing Grounds Maintenance and Gardening Service.

Reference number: Ech 768

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

A 10-year contract (with break clauses) to deliver grounds maintenance and gardening services to all areas of Advance Housing’s operation under 8 geographically defined Lots. The contract will run for an initial period of 5 years, with the option to extend by one-year periods up to five times, i.e. up to a maximum contract term of 10 years per Lot.

II.1.5)Estimated total value

Value excluding VAT: 1 363 001.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — Oxfordshire, Berkshire and Buckinghamshire

Lot No: 1

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKJ1
Main site or place of performance:

Oxfordshire.

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 66

sites managed by Advance Housing throughout

Oxfordshire, Berkshire and Buckinghamshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 244 194.80 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

II.2)Description

II.2.1)Title:

Lot 2 — Leicestershire, Rutland and Northamptonshire

Lot No: 2

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKF2
Main site or place of performance:

Leicestershire.

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 50 sites managed by Advance Housing throughout

Leicestershire, Rutland and Northamptonshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 202 735.40 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

II.2)Description

II.2.1)Title:

Lot 3 — Lincolnshire and Nottinghamshire

Lot No: 3

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKF30
NUTS code: UKF16
NUTS code: UKF15
Main site or place of performance:

Lincolnshire.

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 38 sites managed by Advance Housing throughout

Lincolnshire and Nottinghamshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 129 071.10 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

II.2)Description

II.2.1)Title:

Lot 4 — West Midlands, Staffordshire and Worcestershire

Lot No: 4

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKG3
NUTS code: UKG24
NUTS code: UKG12
Main site or place of performance:

West Midlands, Staffordshire and Worcestershire.

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 12 sites managed by Advance Housing throughout the West Midlands, Staffordshire and Worcestershire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 101 404.80 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

II.2)Description

II.2.1)Title:

Lot 5 — Greater London, Hertfordshire, Kent, Essex, Surrey and Bedfordshire

Lot No: 5

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKJ4
NUTS code: UKJ23
NUTS code: UKI
NUTS code: UKH3
NUTS code: UKH2

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 41 sites managed by Advance Housing throughout Greater London, Hertfordshire, Kent, Essex, Surrey and Bedfordshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 269 840.90 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

II.2)Description

II.2.1)Title:

Lot 6 — Hampshire and Dorset

Lot No: 6

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKK22
NUTS code: UKJ33
Main site or place of performance:

Hampshire.

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 25 sites managed by Advance Housing throughout

Hampshire and Dorset.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 125 852.20 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

II.2)Description

II.2.1)Title:

Lot 7 — Gloucestershire, Herefordshire, Wiltshire and Somerset

Lot No: 7

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKK23
NUTS code: UKK15
NUTS code: UKK13
NUTS code: UKG11

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 15 sites managed by Advance Housing throughout Gloucestershire, Herefordshire, Wiltshire and Somerset.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 123 427.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

II.2)Description

II.2.1)Title:

Lot 8 — Cornwall

Lot No: 8

II.2.2)Additional CPV code(s)

03452000
71421000
90511300

II.2.3)Place of performance

NUTS code: UKK3
Main site or place of performance:

Cornwall.

II.2.4)Description of the procurement:

Grounds maintenance and gardening services to c. 16 sites managed by Advance Housing throughout

Cornwall.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 166 474.80 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial period of 5 years, with the option to renew for up to 5 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that a minimum of 5 candidates will be Invited to Tender, but the Contracting Authority reserves the right to increase or decrease the number depending on the validity of the responses received and/or whether scores are closely placed at the cut-off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants will be required to complete a Standard Questionnaire consistent with Directive 107 (1) of the 2015 Public Contracts Regulations. This can be obtained from https://uk.eu-supply.com/login.asp?B=ECHELON and must be returned electronically via the portal by the date and time stipulated.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/12/2016
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/12/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/05/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority reserves the right to cancel the procurement and not to proceed with the Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment)Regulations 2006 may apply.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Strand
London
WC2A 2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Advance Housing will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

17/11/2016

 

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