Grounds Maintenance and Vegetation Management Contract

Grounds Maintenance and Vegetation Management Contract

Forestry Commission have a requirement to put in place a medium term contract for grounds maintenance work including grass cutting and vegetation management service.

United Kingdom-Edinburgh: Grounds maintenance services

2018/S 147-336634

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
Telephone: +44 3000675000
E-mail: procurement.scotland@forestry.gov.uk
NUTS code: UKMInternet address(es):Main address: https://www.forestry.gov.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11322

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for Grounds Maintenance and Vegetation Management

Reference number: C0120

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

FC have a requirement to put in place a medium term contract for grounds maintenance work including grass cutting and vegetation management services across 7 of our districts visitor centres and public car parks. The opportunity has been structured in such a manner as to offer an attractive proposition to companies of all sizes with lots of varying sizes being tabled.

II.1.5)Estimated total value

Value excluding VAT: 821 200.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Inverness, Ross and Skye

Lot No: 2

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM61
NUTS code: UKM62
NUTS code: UKM63
Main site or place of performance:

Forest District Inverness, Ross and Skye. As detailed in Lot 2 appendices within ITT documentation in Public Contracts Scotland Tender.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria of the ITT documentation in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 13 200.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential to extend for a further 2 years, annually, at the FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Tay South Disctrict

Lot No: 3

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM71
NUTS code: UKM7
Main site or place of performance:

The south of Forest District Tay. As detailed in maps in Lot 3 appendices of the ITT documentation in PCS-T.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria within the ITT documentaiton in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 28 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential to extend for two years, at annual intervals, at the FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

West Argyll, North

Lot No: 5

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM8
NUTS code: UKM81
Main site or place of performance:

North of West Argyll Forest District as detailed in the maps of Lot 5 appendices in the ITT documentation in PCS-T.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria within the ITT documentation in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 44 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential two years, annually, at FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter. All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

West Argyll, South

Lot No: 6

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM81
NUTS code: UKM8
Main site or place of performance:

South of West Argyll Forest District. As detailed in Lot 6 map appendices with the ITT documentation in PCS-T.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria within the ITT documentation in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 38 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential 2-year extension, at annual intervals, at FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

West Argyll, Mull

Lot No: 7

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM8
Main site or place of performance:

The Island of Mull, in West Argyll Forest District. As detailed on maps in Lot 7 appendices within the ITT documentation in PCS-T.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality as detailed in the evaluation criteria within the ITT documentation in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 38 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential 2 years extension, at annual intervals, at FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lochaber

Lot No: 4

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM63
Main site or place of performance:

Lochaber Forest District. As detailed in maps in Lot 4 appendices of the ITT documentation in PCS Tender.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further two years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria within the ITT documentation in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential 2 years, annually, at the FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Cowal

Lot No: 8

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM81
NUTS code: UKM83
Main site or place of performance:

Cowal Forest District, as detailed in Lot 7 map appendices within the ITT documentation in PCS-T.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria within the ITT documentation in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential 2 years, at annual intervals, at FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Trossachs

Lot No: 9

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM81
NUTS code: UKM8
NUTS code: UKM83
Main site or place of performance:

Forest District of the Trossachs. As detailed in Lot 9 map appendices with the ITT documentation in PCS-T.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria within the ITT documentaiton in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential to extend for two years, at annual intervals, at the FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lowlands

Lot No: 10

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM78
NUTS code: UKM72
NUTS code: UKM7
NUTS code: UKM73
NUTS code: UKM75
Main site or place of performance:

Forest District of Scottish Lowlands. As detailed in Lot 10 map appendices within the ITT documentation in PCS-T.

II.2.4)Description of the procurement:

Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria within the ITT documentation in PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 260 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Potential to extend for 2 years, at annual intervals, at FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

North Highland

Lot No: 1

II.2.2)Additional CPV code(s)

77314100
77314000

II.2.3)Place of performance

NUTS code: UKM6
Main site or place of performance:

North Highland Forest District. Maps detailed in Lot 1 Appendices of ITT documentation.

II.2.4)Description of the procurement:

Seasonal Grounds Maintenance and Vegetation Management services for the visitor centres, pathways, picnic areas and public car parks. To include grass cutting, strimming and hedge trimming as detailed in the specification within the ITT documentation in Public Contrast Scotland Tender.

To commence in Spring of 2019 for 2 years with an option to extend for a further 2 years at annual intervals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality, as detailed in the evaluation criteria of the ITT documentation within PCS-T / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two annual optional extensions at FC discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Site visits are recommended, details in ITT cover letter.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Due to the character limits in the OJEU notice the standard statements for the ESPD selection criteria (PCS-T qualification envelope) can be found in the ITT documentation within PCS-T.

These will relate specifically to ESPD Statements 4B.1.2; 4B.3; 4B.5.1; 4B.5.2 and 4B.5.3.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Due to the character limits in the OJEU notice the standard statements for the ESPD selection criteria (PCS-T qualification envelope) can be found in the ITT documentation within PCS-T.

These will relate specifically to ESPD 4C1.2; 4C.4; 4C.6; 4C.8.1; 4C.10.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Quality and consistency of work will be monitored and discussed with the FC Contract Manager.

No Health and Safety breaches. Compliance to H&S processes and procedures at all times. Adherence to section 3 specification within ITT documentation at all times. Adherence to FIS and FC standards as per section 6.8 of specification at all times. Timely provision of all documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 31/08/2018
Local time: 12:00
Place:

Silvan House, Edinburgh, EH12 7AT

Information about authorised persons and opening procedure:

By a Regulated Procurement Officer using PCS Tender.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2022 or earlier if extension options are not utilised.

VI.2)Information about electronic workflows

VI.3)Additional information:

ESPD evaluation will be scored as pass/fail. Any question scored “fail” will result in the bid being excluded from evaluation.

If the bidder intends to subcontract, then the bidder will be required to submit a separate ESPD for each subcontractor.

Please read the bidder’s instruction on the ESPD section 2D.1 and 2D.2.

No Community Benefits will be sought due to the varied value within these lots.

FC may modify the contract within the scope of Reg 72 (1) of the Public Contract Scotland Regulations 2015, should operational reasons require it, for example through the creation or closure of more visitors sites.

0 = Unacceptable — Nil or inadequate response. Fails to demonstrate ability to meet the requirement.

25 = Poor — Response only partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited details or explanation to demonstrate how the requirement will be fulfilled.

50 = Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but lacks detail on how the requirements will be fulfilled in certain areas.

75 = Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

100 = Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10641. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:545148)

VI.4)Procedures for review

VI.4.1)Review body

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
Telephone: +44 3000675000
E-mail: procurement.scotland@forestry.gov.ukInternet address: http://https://www.forestry.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/07/2018

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