Grounds Maintenance, Cleaning and Estate Services

Grounds Maintenance, Cleaning and Estate Services

Comprehensive Cleaning, Grounds, Estate and Tree Maintenance Services Together With Associated Works.

UK-London: cleaning services

2012/S 153-255835

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

ASRA Greater London Housing Association
Asra House, 1 Long Lane
For the attention of: Emma Rich
SE1 4PG London
UNITED KINGDOM
Telephone: +44 1162576716

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961

Further information can be obtained from: Faithorn Farrell Timms LLP
Berwick House, 8 – 10 Knoll Rise
For the attention of: Jennifer Jones
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: asra@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Faithorn Farrell Timms LLP
Berwick House, 8 – 10 Knoll Rise
For the attention of: Jennifer Jones
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: asra@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Tenders or requests to participate must be sent to: Faithorn Farrell Timms LLP
Berwick House, 8 – 10 Knoll Rise
For the attention of: Jennifer Jones
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: asra@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Comprehensive Cleaning, Grounds, Estate and Tree Maintenance Services Together With Associated Works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
ASRA Greater London Housing Association is part of the ASRA Housing Group. ASRA GLHA manages approximately 3 500 homes within London and the South East of England.
Full details of the extent and nature of the works and services required will be set out in the Invitation to Tender document. The works and services required under this Contract will predominately be for Comprehensive Cleaning, Grounds, Estates and Tree Maintenance Services together with Bulk Refuse Services and other associated works.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=90773.
II.1.6)Common procurement vocabulary (CPV)

90910000, 90500000, 77211500, 77300000, 77211400, 77314000, 90911300, 90900000, 79993100

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
ASRA GLHA wish to appoint 1Nr Contractor to deliver their Comprehensive Cleaning, Grounds, Estate and Tree Maintenance Services together with Associated Works to it’s General Needs, Shared Ownership and Sheltered Housing Sites. The overall annunal estimated value is 375 000,00 GBP.
Estimated value excluding VAT:
Range: between 1 125 000,00 and 1 875 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Contract will run for an initial period of three (3) years with an option to extend the Contract (at the Contracting Authority’s discretion) for a further two (2) years on an annually renewable basis.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire for all relevant requirements.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire for all relevant requirements.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see Pre-Qualification Questionnaire for all relevant requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
13.9.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority reserves the right to cancel the procurement at any time and to award only part or parts of the Contact.
Candidates are to note that ALL requests for documentation and additional information must be made through Faithorn Farrell Timms (FFT). Candidates are requested not to Contract ASRA GLHA direct.
(MT Ref:90773).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 207947600

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority shall comply with the requirements of regulation 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/12/EC into English law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) when notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072763000

VI.5)Date of dispatch of this notice:
8.8.2012

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