Grounds Maintenance Contract for Historic Scotland

Grounds Maintenance Contract for Historic Scotland

The general types of ground maintenance that HES will require is likely to include: The mowing of all lawns, semi-coarse grasslands, slopes, ramparts; Trimming of all lawn edges; Strimming around the bases of walls, trees and signs.

United Kingdom-Edinburgh: Parks maintenance services

2015/S 208-377975

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Historic Environment Scotland
Longmore House, Salisbury Place
For the attention of: Ross Cook
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
Fax: +44 1316688877

Internet address(es):

General address of the contracting authority: http://www.historic-scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Historic Environment Scotland
Longmore House, Salisbury Place
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Historic Environment Scotland
Longmore House, Salisbury Place
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Tenders or requests to participate must be sent to: Historic Environment Scotland
Longmore House, Salisbury Place
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: conservation, built heritage and tourism

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance — Holyrood.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Holyrood Park, Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Historic Environment Scotland (HES) is looking to appoint suppliers to provide Grounds Maintenance services for Holyrood, Edinburgh.
The general types of ground maintenance that HES will require is likely to include:
— The mowing of all lawns, semi-coarse grasslands, slopes, ramparts;
— Trimming of all lawn edges;
— Strimming around the bases of walls, trees and signs;
— The application of approved herbicides as and when specified;
— Weed control of all footpaths, car park, road gutters and gravel areas;
— Gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the tender documentation;
— Leaf and branch clearing duties may also be required.
The contract is anticipated to commence on the 1.9.2016 and will finish on the 31.8.2018. There will be an option to extend for up to a further 2 years until 31.8.2020.

Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland website at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=418243

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

77313000, 45112711, 77314000, 77300000, 77310000, 77342000, 77340000, 92522100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Approximately 20 000 GBP per annum.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend by up to 2 periods of 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HES/C/3831
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.12.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 418243).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.10.2015

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