Grounds Maintenance Contract Hull

Grounds Maintenance Contract Hull

This contract include the provision of grounds maintenance to Pickering and Ferens Schemes, private gardens and a nature reserve as detailed within the specification and tender documentation.

United Kingdom-Hull: Grounds maintenance services

2015/S 149-275672

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pickering and Ferens Homes
Silvester House, Silvester Street
For the attention of: Andrea Dickaty
HU1 3HA Hull
UNITED KINGDOM
Telephone: +44 1482223783
E-mail: pfhtenders@procurementforhousing.co.uk

Internet address(es):

General address of the contracting authority: http://www.pfh.org.uk/

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Grounds Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Sites around the north-east in and around Hull.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is for the provision of Grounds Maintenance services to Pickering and Ferens Homes.
Pickering and Ferens Homes is a Registered Social Housing Provider (A4020), a registered charity (No 1014862) and a member of the National Almshouse Association (No 981).
Our registered office is Silvester House, The Maltings, Silvester Street, Hull, HU1 3HA.
As at 31.3.2014, we owned and managed 1 246 properties located within Kingston upon Hull and the East Riding of Yorkshire.
We provide management and maintenance services to 31 properties owned by Mrs D.L Richardson Almshouse Charity. These properties are located within Kingston upon Hull and Bridlington (East Riding of Yorkshire).
This contract include the provision of grounds maintenance to Pickering and Ferens Schemes, private gardens and a nature reserve as detailed within the specification and tender documentation.
In order to achieve better value, enhanced service delivery and more efficient management Pickering and Ferens Homes have prepared a standard specification covering all service requirements that are to be delivered in a consistent manner to all associated schemes included within this contract.

Note: To register your interest in this notice and obtain any additional information, please visit the myTenders website at:http://www.myTenders.org/Search/Search_Switch.aspx?ID=159633

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at:http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated contract value provided relates to a 3 years with 2 additional 1 year extension (s) dependent upon satisfactory supplier performance.
Estimated value excluding VAT:
Range: between 1 104 300 and 1 399 200 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial term of 3 years with the option for 2 individual 1 year extensions subject to satisfactory performance.
Maximum contract term will be 5 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
For specific conditions and declarations, please see the tender document for.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Set out in the PQQ and tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Set out in the PQQ and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Full details can be found within the PQQ documentation.
(MT Ref: 159633).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Pickering and Ferens Homes
Silvester House, Silvester Street
HU1 3HA Hull
UNITED KINGDOM
E-mail: pfhtenders@procurementforhousing.co.uk
Internet address: http://www.pfh.org.uk/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.7.2015

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