Grounds Maintenance Contract Torquay

Grounds Maintenance Contract Torquay

To undertake the contracted grounds maintenance works for the Site at Oldway Mansion, Paignton.

United Kingdom-Torquay: Agricultural, forestry, horticultural, aquacultural and apicultural services

2015/S 087-157420

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Torbay Council
Procurement Team, ‘The Attic’, Torquay Town hall
For the attention of: Mrs Josie Medforth
TQ1 3DR Torquay
UNITED KINGDOM
Telephone: +44 1803207049
E-mail: josie.medforth@torbay.gov.uk

Internet address(es):

General address of the contracting authority: http://www.torbay.gov.uk/

Address of the buyer profile: http://www.torbay.gov.uk/

Electronic access to information: https://www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: https://www.supplyingthesouthwest.org.uk

Further information can be obtained from: Torbay Council
www.supplyingthesouthwest.org.uk
N/A N/A
UNITED KINGDOM
E-mail: procurement.team@torbay.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Torbay Council
www.supplyingthesouthwest.org.uk
N/A N/A
UNITED KINGDOM
E-mail: procurement.team@torbay.gov.uk

Tenders or requests to participate must be sent to: Torbay Council
www.supplyingthesouthwest.org.uk
N/A N/A
UNITED KINGDOM
E-mail: procurement.team@torbay.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance of Oldway Grounds.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKK42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To undertake the contracted grounds maintenance works for the Site at Oldway Mansion, Paignton. The site is undergoing a phased development. When an area of the Site is to be developed it will come out of the Contract and once developed will come back into the Contract. However once it comes back in the specification of what needs to be maintained for the area will be different.
Oldway Mansion together with its ornamental gardens, recreation facilities and grounds is owned freehold by Torbay Council. There are leasehold interests in the two bowls facilities and a long lease of part to McCarthy & Stone for the Fernham part of the site. The Mansion and certain parts of the grounds are subject to a contract to a company called Oldway Mansion Ltd (OML) which is part of Akkeron Group PLC. Whilst the development is being undertaken Torbay Council will retain the controlling interest in the Management Company up until the moment in time that OML draws down a lease on the Mansion (the Mansion itself as distinct from the gardens and grounds). Torbay Council will therefore retain responsibility for ensuring the grounds maintenance works for the Site are still undertaken to the current high standard. In light of the fact the estate is now controlled by a Management Company it is necessary for the Contract to be re-tendered. The new Contract will be between the Supplier and the Oldway Facilities Management Company, set up by Torbay Council to manage the Site until the development is complete at which point the Management Company will be operated by the Developer (Oldway Mansion Ltd). The date of transfer is as yet uncertain.

II.1.6)Common procurement vocabulary (CPV)

77000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is not being divided into Lots. This is because it is not practical due to the nature of the contract.
In addition sub contracting has been limited to 20 % of the contract value.
To undertake the contracted grounds maintenance works for the Site at Oldway Mansion, Paignton. The site is undergoing a phased development. When an area of the Site is to be developed it will come out of the Contract and once developed will come back into the Contract. However once it comes back in the specification of what needs to be maintained for the area will be different.
Oldway Mansion together with its ornamental gardens, recreation facilities and grounds is owned freehold by Torbay Council. There are leasehold interests in the two bowls facilities and a long lease of part to McCarthy & Stone for the Fernham part of the site. The Mansion and certain parts of the grounds are subject to a contract to a company called Oldway Mansion Ltd (OML) which is part of Akkeron Group PLC. Whilst the development is being undertaken Torbay Council will retain the controlling interest in the Management Company up until the moment in time that OML draws down a lease on the Mansion (the Mansion itself as distinct from the gardens & grounds). Torbay Council will therefore retain responsibility for ensuring the grounds maintenance works for the Site are still undertaken to the current high standard. In light of the fact the estate is now controlled by a Management Company it is necessary for the Contract to be re-tendered. The new Contract will be between the Supplier and the Oldway Facilities Management Company, set up by Torbay Council to manage the Site until the development is complete at which point the Management Company will be operated by the Developer (Oldway Mansion Ltd). The date of transfer is as yet uncertain.
Estimated value excluding VAT:
Range: between 130 000 and 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the Authority’s terms and conditions which will be included in the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require the consortium to assume a specific legal form if awarded the contract, to the extent that a specific legal form is deemed by the authority as being necessary for the satisfactory performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the conditions in the procurement documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the conditions in the procurement documents.
Any supplier may be disqualified who does not respond in the requisite manner by completing the pre-qualification questionnaire and tender document as detailed and attached within the Authority’s e-Tendering system. Candidates are referred to Regulations 57 and 58 of the Public Contracts Regulations (2015).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the conditions in the procurement documents. Any supplier may be disqualified who does not respond in the requisite manner by completing the procurement documents as detailed and attached within Authority’s e-Tendering system. Candidates are referred to Regulation 58 of the Public Contracts Regulations (2015).
Minimum level(s) of standards possibly required: Minimum level(s) of standards required are detailed within the procurement documents as detailed and attached within the Authority’s e-Tendering system.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the conditions in the procurement documents. Any supplier may be disqualified who does not respond in the requisite manner by completing the procurement documents as detailed and attached within Authority’s e-Tendering system. Candidates are referred to Regulation 58 of the Public Contracts Regulations (2015).
Minimum level(s) of standards possibly required:
Minimum level(s) of standards required are detailed within the procurement documents as detailed and attached within the Authority’s e-Tendering system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T00815RVS
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 10.6.2015 – 12:00
Place: Torbay Council
www.supplyingthesouthwest.org.uk
N/A N/A
UNITED KINGDOMNO.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tender is sealed electronically in the e procurement system, Pro Contract. tender to be electronically unsealed by a verifier with the Council’s Legal Team. The procurement officer and the verifier will be present.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender is subject to TUPE. As this information is confidential, unrestricted and full direct access has not been made available to this information within the procurement documents. A confidentiality agreement must be completed and submitted once the applicant has registered an interest against the opportunity in the tendering portal.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.5.2015

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