Grounds Maintenance Contract West Coast of Scotland

Grounds Maintenance Contract West Coast of Scotland

The contract will be split into 9 Lots which mirror Bield’s 9 Property Areas.

United Kingdom-Edinburgh: Grounds maintenance services

2016/S 218-396808

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bield Housing and Care
79 Hopetoun Street
Edinburgh
EH7 4QF
United Kingdom
Telephone: +44 1312734078
E-mail: m.shepherd@bield.co.uk
NUTS code: UKM
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance.

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Bield is looking to put in place a contract for Grounds Maintenance services. The contract will be for a period of 36 months, commencing on 1.4.2017. There will be an option to extend by up to a further 24 months in total. The contract will be split into 9 Lots which mirror Bield’s 9 Property Areas, further details of locations under each Lot are provided within the ‘Additional Documents’ section of this notice. Bidders may submit a bid for as many Lots as they wish but no one bidder will be awarded more than three Lots. The decision regarding award of each Lot will be taken on an individual Lot by Lot basis. Estimated value below is for the whole contract including all lots, for the entire contract period including optional extensions.

II.1.5)Estimated total value

Value excluding VAT: 2 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

West Coast

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

West Coast of Scotland including Rothesay and Dunoon, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice.

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Glasgow West

Lot No: 2

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Glasgow West including Oban, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Glasgow and Glasgow North

Lot No: 3

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Glasgow and Glasgow North, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lanarkshire

Lot No: 4

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Lanarkshire, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled..

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Central Scotland

Lot No: 5

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Central Scotland, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled..

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

West Edinburgh

Lot No: 6

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

West Coast of Scotland including Rothesay and Dunoon, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice.

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled..

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Perth and Fife

Lot No: 7

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Perth and Fife, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled..

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tayside

Lot No: 8

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Tayside, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

East Coast and Borders

Lot No: 9

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

East Coast and Borders, further details including addresses is contained within the ‘Additional Documents’ section of this notice.

II.2.4)Description of the procurement:

Provision of Ground Maintenance services. Please note the contract value noted below is the estimated value for the Lot, over the entire contract period including optional extension.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 27
Objective criteria for choosing the limited number of candidates:

1. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

2. Bidders will be evaluated in relation to Economic and Financial Standing based on the criteria and requirements set out within the relevant section of the contract notice

3. All bidders who are not excluded on mandatory or discretionary exclusion grounds will then be evaluated based on their responses to questions within the ‘Technical and Professional Skills’ section. Bids will be evaluated using the following 0-4 evaluation methodology:

0 — unacceptable, nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled..

2 — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

4. The top scoring bidders for each Lot will be invited to tender; it is envisaged that a total of 3 bidders per Lot will be taken forward to tender stage. If this does not equal at least a minimum of 5 overall then additional bidders will be taken forward.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders should provide (‘general’) yearly turnover for the last 2 years

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Bidders will be required to state the value(s) for the following financial ratio(s):

Profit before interest and taxation

Interest cover

Net current assets

Gearing.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance 10 000 000 GBP

Public Liability Insurance 5 000 000 GBP

Professional Indemnity Insurance 5 000 000 GBP

Product Liability Insurance 5 000 000 GBP.

Minimum level(s) of standards possibly required:

Bidders will be required to have a minimum ‘general’ yearly turnover of 100 000 GBP for the last 2 years.

Please note that this turnover figure is in relation to a single Lot. Bidders who are to be considered for more than one Lot must have the level of turnover relevant to all lots i.e.

Bidders who are to be considered for two Lots will be required to have a minimum ‘general’ yearly turnover of 200 000 GBP for the last 2 years;

Bidders who are to be considered for three Lots will be required to have a minimum ‘general’ yearly turnover of 300 000 GBP for the last 2 years.

The acceptable range for each financial ratio is:

Profit before interest and taxation (greater than 1 GBP).

Interest Cover (greater than 1.1 times).

Net current assets (greater than 1:1 i.e. must be positive).

Gearing (less than 50 %).

The ratio will be calculated as follows:

Profit before interest and taxation (factual and identified within financial statements).

Interest cover (profit before interest and taxation plus Interest received divided by Interest payable).

Net current assets (Current assets divided by current liabilities).

Gearing (Total debt greater than one year divided by equity).

Bidders must hold or commit to put in place the required levels of insurance cover.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2 Examples of services carried out during the last three years (50 per cent weighting).

4C.6, 4C.6.1, 4C.8.1, 4C.8.2 Qualifications and Staff Numbers (25 per cent weighting).

4C.9 Plant, Tools or Technical Equipment (50 per cent weighting).

Minimum level(s) of standards possibly required:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services described in part II.2) of the OJEU Contract Notice and detailed within the ‘Additional Documents’

Bidders will be required to confirm which relevant educational and professional qualifications are held by their staff. Bidders will be required to confirm their average annual manpower for the last 3 years.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/12/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/01/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=470188

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref:470188).

VI.4)Procedures for review

VI.4.1)Review body

Bield Housing & Care
79 Hopetoun Street
Edinburgh
EH7 4QF
United Kingdom
Telephone: +44 1312734078
E-mail: m.shepherd@bield.co.ukInternet address:http://www.bield.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/11/2016

 

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