Grounds Maintenance Contract Wirral, Cheshire and Merseyside

United Kingdom-Birkenhead: Grounds maintenance services

2017/S 087-169993

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Magenta Living
4912562
Partnership Building, Hamilton Street
Birkenhead
CH41 5AA
United Kingdom
Contact person: Ms Claire Mann
Telephone: +44 1516063081
E-mail: clairemann@magentaliving.org.uk
NUTS code: UKDInternet address(es):Main address: http://www.magentaliving.org.uk/Address of the buyer profile: http://www.magentaliving.org.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Register

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Register

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Services.

Reference number: DN261761

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

With approximately 12 400 properties Magenta Living, is seeking tenders for an initial period of 4 years for the provision of grounds maintenance services at its owned or managed social housing, sheltered accommodation and other properties,

Land or grounds includes open space, woodland, open plan gardens, gardens and other areas associated within enclosed sheltered and supported housing schemes, low rise and high rise flats, shrubbed areas and residential gardens.

In addition to communal areas and tenanted trees in gardens, Magenta Living is responsible for 2 large woodland areas. One area has over 700 trees and the other over 200 trees. Managing these woodlands falls within the scope of the Lot 3 Arboricultural Services Contract.

II.1.5)Estimated total value

Value excluding VAT: 2 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The services will be divided into 3 Lots. Tenderers can bid for one or more than one of the Lots. Each Lot will be subject to a separate evaluation. Each Lot will therefore be a single Contract, awarded in its own right.

II.2)Description

II.2.1)Title:

Grass cutting/mulching services and herbicide treatment plus winter lawn edging and pruning of shrubs and herbicide treatment to paths; hard-standings; walls; and fence lines

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

Magenta Living wishes to enter into a 4 year contract for the provision of grounds maintenance services at its owned or managed social housing, sheltered accommodation properties across Wirral, Cheshire and the Merseyside area. This Lot 1 is for the provision of Grass Cutting of General Amenity Areas (Cuttings Mulched) Twice per month — i.e. every 2 weeks and herbicide treatment plus winter lawn edging and pruning of shrubs and herbicide treatment/ strimming to paths; hard-standings; walls; and fence lines.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 360 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

As stated in the Memorandum of Information linked to the Standard Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The period of the contract is 4 years commencing on the 2.1.2018 and terminating on 1.1.2021 and may be extended for a further 2 periods for up to 24 months on each occasion at Magenta Living’s discretion. The total contract period may be up to 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Interested parties should register their interest in this procurement project via the Pro-Contract website: https://www.housingprocurement.com/ and complete and submit their SQ return together with any supporting information requested by the closing date stated in this Contract Notice.

II.2)Description

II.2.1)Title:

Individual gardens plus hedge cutting and hand weeding services

Lot No: 2

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

Magenta Living wishes to enter into a 4 year contract for the provision of grounds maintenance services at its owned or managed social housing, sheltered accommodation properties across Wirral, Cheshire and the Merseyside area. This Lot 2 Service is for maintenance of grass and Hedges from circa 227 individual gardens and herbicide treatment / strimming of all hard-standings therein. This lot also includes hedge cutting and hand weeding services and ‘flail’ or suitable equivalent mow to meadow grass & semi natural areas including landlocked and former demolition sites, plus herbicide treatment to garage sites and miscellaneous areas. In addition the requirement includes leaf clearance & moss treatment from communal pathways around communal blocks over the winter period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

As stated in the Memorandum of Information linked to the Standard Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Arboricultural Services

Lot No: 3

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

Magenta Living wishes to enter into a 4 year contract for the provision of grounds maintenance services at its owned or managed social housing, sheltered accommodation properties across Wirral, Cheshire and the Merseyside area. In addition to communal areas and tenanted trees in gardens, Magenta Living is responsible for 2 large woodland areas. One area has over 700 trees and the other over 200 trees. Managing these woodlands falls within the scope of the Lot 3 Arboricultural Services Contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 840 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

As stated in the Memorandum of Information linked to the Standard Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details as stated within the SQ response document and Memorandum of Information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/06/2017

Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/07/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Interested parties should register their interest in the project via the Magenta Living’s e-sourcing portal at: https://www.housingprocurement.com/. Suppliers must read and download the SQ/ITT documents via the e-sourcing portal

and follow instructions for completion and submission, ensuring they submit their SQ return together with any supporting information requested by the closing date stated in this Contract Notice.

You must be registered on the system to be able to respond. You can register, free of charge, on the portal via https://procontract.due-north.com/Register.

Supplier guidance on how to respond to tenders, download and upload documents & complete your tender return can be found on the Pro-Contract site under the ‘Help’ button.

https://supplierhelp.due-north.com/ProContract%20Version3%20Help.html?HowtoGuides.html

If you have any technical difficulties accessing the information please contact the ProContract e-sourcing helpdesk on 0330 055 0352 or email Proactis Supplier Support at procontractsuppliers@proactis.com.

Award criteria is as stated in the Invitation to Tender documents. Please log any queries regarding this procurement via the e-sourcing portal. Direct emails to Magenta Living staff or telephone calls will not be accepted

With approximately 12 400 properties, Magenta Living is the largest Registered Provider of affordable housing in Wirral. The assets owned and managed by Magenta Living include properties for residential use, buildings for a variety of purposes and a considerable amount of land.

Wirral Partnership Homes wishes to enter into Contract(s) for the provision of grounds maintenance services at its owned or managed social housing, sheltered accommodation and other properties, each with an option to extend twice, at the end of each period, each time by up to a further 2 years at Magenta Living’s discretion. The total duration of each Contract could be up to 8 years.

In the context of this procurement, land or grounds includes open space, woodland, open plan gardens, gardens and other areas associated within enclosed sheltered and supported housing schemes, low rise and high rise flats, shrubbed areas and residential gardens.

VI.4)Procedures for review

VI.4.1)Review body

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/05/2017

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