Grounds Maintenance East and West Midlands

Grounds Maintenance East and West Midlands

Grounds Maintenance and Estate Services.

United Kingdom-Birmingham: Grounds maintenance services

2016/S 072-126148

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Waterloo Housing Group
1700 Solihull Parkway, Birmingham Business park
Contact point(s): Rand Associates Consultancy Services Ltd
For the attention of: Jeremy Lake
B37 7YD Birmingham
UNITED KINGDOM
Telephone: +44 01737249475
E-mail: etenders@rand-associates.co.uk
Fax: +44 01737242012

Internet address(es):

General address of the contracting authority: www.waterloo.org.uk

Address of the buyer profile: www.waterloo.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance and Estate Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Various schemes in West and East Midlands.
NUTS code UKF,UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority owns and manages more than 329 general needs, sheltered and supported housing schemes in and around the East and West Midlands. In addition the Group has an active development and acquisition programme, and is currently in merger discussions with other Social Housing Providers based in the Midlands which may result in an increase in the number of schemes to be maintained. The Contracting Authority’s mission is to create strong and sustainable communities where people flourish and they are committed to making a positive difference to people’s lives.
The quality of the Grounds Maintenance and Estates Services the Contracting Authority provides is therefore of paramount importance in ensuring customer satisfaction in the services they deliver. The Contracting Authority are seeking therefore to appoint Service Provider(s) on a geographical basis who can deliver Grounds Maintenance and Estates Services to the highest possible standards and can demonstrate to the satisfaction of the Contracting Authority a proven track record in the delivery of these services.
Service Providers will be required to complete as part of their tender a financial and technical capacity and capability questionnaire (FTCCQ) and the evaluation of this FTCCQ will establish those companies that will be selected to have a financial and quality evaluation undertaken of their tender(s). Expressions of interest are welcome from not only suitable Service Providers but also social enterprises providing they are able to comply with the minimum levels for participation as set out herewith and in the FTCCQ.
The successful Service Provider(s) must be able to show a commitment to providing effective services that provide value for money to the Group and its tenants and customers. The successful Service Provider(s) will need to have demonstrated a commitment to addressing welfare to work/worklessness, focussing on the young and long term unemployed on estates. The Contracting Authority will also be seeking to encourage the Service Provider(s) to engage with social enterprises in the delivery of services and will require the successful Service Provider(s) to cooperate with the Group in working towards a partnership approach to operating the service and managing the contracts.
The proposed contract period will be 2 years commencing on or about the 1.7.2016 and with the option for an extension to this initial period for a period of a further 1 year all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining Key Performance Indicators.
The Contract will be divided into 5 Lots, 3 based on the West Midlands and 2 based on the East Midlands, however Contractors will only be awarded a maximum of 2 Lots in the West Midlands and 1 Lot in the East Midlands.
The Contracting Authority reserves the right to withdraw from this procurement procedure at any-time without awarding a contract. Applicants are to be responsible for all of the costs and expenses they incur as a result of participating in this procurement process irrespective of whether the procedure is completed or is abandoned without any appointment.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77340000, 77312000, 77312100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority is seeking Service Provider(s) to provide Grounds Maintenance and Estates Services to their various schemes located in East Midlands and West Midlands. The total property portfolio comprises over 329 general needs, sheltered and supported housing schemes although not all of these units are in receipt of grounds maintenance services. Full details of all schemes that receive grounds maintenance services and which are to be included in the proposed contract will be provided in the tender documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the Group’s development and acquisitions/disposals programme and the outcome of the proposed merger discussions.
The proposed scope of the Grounds Maintenance and Estates Services will comprise but not be limited to external common area litter picking, bulk debris/fly tipping removal, grass cutting, shrub/rose bed maintenance, hedge maintenance, weed/moss control, culvert clearing works, environmental works, sweeping and litter picking to hard surface areas, litter picking to horticultural areas and other activities generally associated with landscaping/grounds maintenance as will be specified in the Procurement Documentation. Optional grounds maintenance works to tenants gardens and to void properties is also in the Procurement Documentation. The provision of an ‘on-demand’ out of hours service will also be required. Further comprehensive details of the scope of Grounds Maintenance and Estates Services are provided in the Procurement Documentation.
Service Provider(s) must be able to show a commitment to providing effective services that provide value for money. The proposed contract period will be 2 years commencing on or about the 1.7.2016 and with the option for an extension to this initial period for a period of up to a further 1 year all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining Key Performance Indicators.
The Service Provider(s) will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Contracting Authority and their residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.
TUPE may apply in respect of contractors currently undertaking the service.
The Contract will be based on the NHF 2011 Form of Contract 2011 (Rev4:2016) (Estate Services) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 6.3.
Estimated value excluding VAT:
Range: between 1 100 000 and 1 290 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contracting Authority will have the Option to extend the Contract Period from its initial 2 year term by a period of up to 1 further year by means of 1 or more extensions.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Waterloo Contract Lot A

1)Short description

The Contracting Authority owns and manage more than 34 grounds maintenance sites in and around Worcestershire and the West Midlands. The Contracting Authority’s mission is to create strong and sustainable communities where people flourish and they are committed to giving outstanding service that comes naturally.

2)Common procurement vocabulary (CPV)

77314000, 77340000, 77342000, 77312000, 77312100

3)Quantity or scope

The Contracting Authority is seeking a Service Provider to provide Grounds Maintenance and Estates Services to their various schemes located in Worcestershire and the West Midlands, . The total portfolio comprises 34 sites in receipt of grounds maintenance services. Full details of all schemes that receive grounds maintenance services and which are to be included in the proposed contract will be provided in the Procurement Documentation. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the Contracting Authorities development and acquisitions/disposals programme.
The proposed scope of the Grounds Maintenance and Estates Services will comprise but not be limited to external common area litter picking, bulk debris/fly tipping removal, grass cutting, shrub/rose bed maintenance, hedge maintenance, weed/moss control, culvert clearing works, environmental works, sweeping and litter picking to hard surface areas, litter picking to horticultural areas and other activities generally associated with landscaping/grounds maintenance as will be specified in the Procurement Documentation. Optional grounds maintenance works to tenants gardens and to void properties will also be included in the Procurement Documentation. The provision of an ‘on-demand’ out of hours service will also be required. Further comprehensive details of the scope of Grounds Maintenance and Estates Services will be provided in the Procurement Documentation. Service Providers must be able to show a commitment to providing effective services that provide value for money. The proposed contract period will be 2 years commencing on or about the 1.7.2016 and with the option for an extension to this initial period for a period of up to a further 1 year all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining Key Performance Indicators. The range of values shown below allow for anticipated growth of the Group’s business over the potential period of the resulting contract.
The Service Provider(s) will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Group and their residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.
TUPE may apply in respect of contractors currently undertaking the service.
The Contract will be based on the NHF 2011 Form of Contract 2011 (Rev3:2015) (Estate Services) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 6.3.
Estimated value excluding VAT:
Range: between 145 000 and 155 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Waterloo Contract Lot B

1)Short description

The Contracting Authority owns and manage more than 122 grounds maintenance sites in and around Birmingham. The Contracting Authority’s mission is to create strong and sustainable communities where people flourish and they are committed to giving outstanding service that comes naturally.

2)Common procurement vocabulary (CPV)

77314000, 77340000, 77312000, 77312100, 77342000

3)Quantity or scope

The Contracting Authority is seeking a Service Provider to provide Grounds Maintenance and Estates Services to their various schemes located in Birmingham. The total portfolio comprises 122 sites in receipt of Grounds Maintenance and Estates Services. Full details of all schemes that receive Grounds Maintenance and Estates services and which are to be included in the proposed contract will be provided in the Procurement Documentation. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the Contracting Authorities development and acquisitions/disposals programme.
The proposed scope of the Grounds Maintenance and Estates Services will comprise but not be limited to external common area litter picking, bulk debris/fly tipping removal, grass cutting, shrub/rose bed maintenance, hedge maintenance, weed/moss control, culvert clearing works, environmental works, sweeping and litter picking to hard surface areas, litter picking to horticultural areas and other activities generally associated with landscaping/grounds maintenance as will be specified in the Procurement Documentation. Optional grounds maintenance works to tenants gardens and to void properties will also be included in the Procurement Documentation. The provision of an ‘on-demand’ out of hours service will also be required. Further comprehensive details of the scope of Grounds Maintenance and Estates Services will be provided in the Procurement Documentation. Service Providers must be able to show a commitment to providing effective services that provide value for money. The proposed contract period will be 2 years commencing on or about the 1.7.2016 and with the option for an extension to this initial period for a period of up to a further 1 year all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining Key Performance Indicators. The range of values shown below allow for anticipated growth of the Group’s business over the potential period of the resulting contract.
The Service Provider(s) will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Group and their residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.
TUPE may apply in respect of contractors currently undertaking the service.
The Contract will be based on the NHF 2011 Form of Contract 2011 (Rev3:2015) (Estate Services) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 6.3.
Estimated value excluding VAT:
Range: between 475 000 and 490 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Waterloo Contract Lot C

1)Short description

The Contracting Authority owns and manage more than 56 grounds maintenance sites in and around Staffordshire, Derbyshire and Warwickshire. The Contracting Authority’s mission is to create strong and sustainable communities where people flourish and they are committed to giving outstanding service that comes naturally.

2)Common procurement vocabulary (CPV)

77314000, 77340000, 77312000, 77312100, 77342000

3)Quantity or scope

The Contracting Authority is seeking a Service Provider to provide Grounds Maintenance Services to their various schemes located in Staffordshire, Derbyshire and Warwickshire. The total portfolio comprises 56 sites in receipt of Grounds Maintenance and Estates Services. Full details of all schemes that receive Grounds Maintenance and Estates Services and which are to be included in the proposed contract will be provided in the Procurement Documentation. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the Contracting Authorities development and acquisitions/disposals programme.
The proposed scope of the Grounds Maintenance and Estates Services will comprise but not be limited to external common area litter picking, bulk debris/fly tipping removal, grass cutting, shrub/rose bed maintenance, hedge maintenance, weed/moss control, culvert clearing works, environmental works, sweeping and litter picking to hard surface areas, litter picking to horticultural areas and other activities generally associated with landscaping/grounds maintenance as will be specified in the Procurement Documentation. Optional grounds maintenance works to tenants gardens and to void properties will also be included in the Procurement Documentation. The provision of an ‘on-demand’ out of hours service will also be required. Further comprehensive details of the scope of Grounds Maintenance and Estates Services will be provided in the Procurement Documentation. Service Providers must be able to show a commitment to providing effective services that provide value for money. The proposed contract period will be 2 years commencing on or about the 1.7.2016 and with the option for an extension to this initial period for a period of up to a further 1 year all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining Key Performance Indicators. The range of values shown below allow for anticipated growth of the Group’s business over the potential period of the resulting contract.
The Service Provider(s) will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Group and their residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.
TUPE may apply in respect of contractors currently undertaking the service.
The Contract will be based on the NHF 2011 Form of Contract 2011 (Rev3:2015) (Estate Services) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 6.3.
Estimated value excluding VAT:
Range: between 200 000 and 215 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: De Montford Contract Lot A

1)Short description

The Contracting Authority owns and manage more than 73 grounds maintenance sites in and around Leicestershire, Rutland, Northamptonshire and Warwickshire. The Contracting Authority’s mission is to create strong and sustainable communities where people flourish and they are committed to giving outstanding service that comes naturally.

2)Common procurement vocabulary (CPV)

77314000, 77340000, 77312000, 77312100, 77342000

3)Quantity or scope

The Contracting Authority is seeking a Service Provider to provide Grounds Maintenance Services to their various schemes located in Leicestershire, Rutland, Northamptonshire and Warwickshire. The total portfolio comprises 56 sites in receipt of Grounds Maintenance and Estates Services. Full details of all schemes that receive Grounds Maintenance and Estates Services and which are to be included in the proposed contract will be provided in the Procurement Documentation. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the Contracting Authorities development and acquisitions/disposals programme.
The proposed scope of the Grounds Maintenance and Estates Services will comprise but not be limited to external common area litter picking, bulk debris/fly tipping removal, grass cutting, shrub/rose bed maintenance, hedge maintenance, weed/moss control, culvert clearing works, environmental works, sweeping and litter picking to hard surface areas, litter picking to horticultural areas and other activities generally associated with landscaping/grounds maintenance as will be specified in the Procurement Documentation. Optional grounds maintenance works to tenants gardens and to void properties will also be included in the Procurement Documentation. The provision of an ‘on-demand’ out of hours service will also be required. Further comprehensive details of the scope of Grounds Maintenance and Estates Services will be provided in the Procurement Documentation. Service Providers must be able to show a commitment to providing effective services that provide value for money. The proposed contract period will be 2 years commencing on or about the 1.7.2016 and with the option for an extension to this initial period for a period of up to a further 1 year all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining Key Performance Indicators. The range of values shown below allow for anticipated growth of the Group’s business over the potential period of the resulting contract.
The Service Provider(s) will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Group and their residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.
TUPE may apply in respect of contractors currently undertaking the service.
The Contract will be based on the NHF 2011 Form of Contract 2011 (Rev3:2015) (Estate Services) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 6.3.
Estimated value excluding VAT:
Range: between 285 000 and 305 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: De Montford Contract Lot B

1)Short description

The Contracting Authority owns and manage more than 44 grounds maintenance sites in and around Nottinghamshire and Derbyshire. The Contracting Authority’s mission is to create strong and sustainable communities where people flourish and they are committed to giving outstanding service that comes naturally.

2)Common procurement vocabulary (CPV)

77314000, 77340000, 77312000, 77312100, 77342000

3)Quantity or scope

The Contracting Authority is seeking a Service Provider to provide Grounds Maintenance Services to their various schemes located in Nottinghamshire and Derbyshire. The total portfolio comprises 44 sites in receipt of Grounds Maintenance and Estates Services. Full details of all schemes that receive Grounds Maintenance and Estates Services and which are to be included in the proposed contract will be provided in the Procurement Documentation. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the Contracting Authorities development and acquisitions/disposals programme.
The proposed scope of the Grounds Maintenance and Estates Services will comprise but not be limited to external common area litter picking, bulk debris/fly tipping removal, grass cutting, shrub/rose bed maintenance, hedge maintenance, weed/moss control, culvert clearing works, environmental works, sweeping and litter picking to hard surface areas, litter picking to horticultural areas and other activities generally associated with landscaping/grounds maintenance as will be specified in the Procurement Documentation. Optional grounds maintenance works to tenants gardens and to void properties will also be included in the Procurement Documentation. The provision of an ‘on-demand’ out of hours service will also be required. Further comprehensive details of the scope of Grounds Maintenance and Estates Services will be provided in the Procurement Documentation. Service Providers must be able to show a commitment to providing effective services that provide value for money. The proposed contract period will be 2 years commencing on or about the 1.7.2016 and with the option for an extension to this initial period for a period of up to a further 1 year all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining Key Performance Indicators. The range of values shown below allow for anticipated growth of the Group’s business over the potential period of the resulting contract.
The Service Provider(s) will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Group and their residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.
TUPE may apply in respect of contractors currently undertaking the service.
The Contract will be based on the NHF 2011 Form of Contract 2011 (Rev3:2015) (Estate Services) incorporating aspects of the M3NHF Schedule of Rates: Estate Services Version 6.3.
Estimated value excluding VAT:
Range: between 125 000 and 140 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, performance bonds, warranties and or deposits may be required by the contracting authority and details are as set out in the Procurement Documentation (ITT).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Procurement Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of economic operators submitting an acceptable offer it will be necessary for them to provide an undertaking that each organisation will be jointly and severally responsible for the due performance of the contract. Such undertaking will be in addition to the requirement to provide other deposits and guarantees required by the contracting authority for the due performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the Procurement Documentation, these may include conditions relating to environmental and social requirements.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All Economic Operators responding to this notice will be required as part of the Procurement Documentation to complete a Financial, and Technical Capacity and Capability Questionnaire (FTCCQ) to be completed requiring financial and technical capacity data.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Article 47 of Directive 2004/18/EC of the European Parliament and of the Council and the Public Contracts Regulations 2015. These requirements are set out in the Questionnaire referred to in 111.2.1 above.
Minimum level(s) of standards possibly required: These are set out in the Statement.
A minimum annual turnover for Lot 1 West Midlands of 80 000 GBP, for Lot 2 West Midlands 100 000 GBP, for Lot 3 West Midlands 260 000 GBP, for Lot 4 East Midlands 150 000 GBP and for Lot 5 East Midlands 150 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set out in Article 48 of Directive 2004/18/EC of the European Parliament and of the Council and the Public Contracts Regulations 2015. These requirements are set out in the Questionnaire referred to in 111.2.1.
Minimum level(s) of standards possibly required:
These are set out in the Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.4.2016 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.5.2016 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All procurement documentation can be downloaded from: https://etenders.rand-associates.co.uk eTenders@Rand is Rand Associates Consultancy Services Ltd’s e-procurement portal (the ‘Portal’) for downloading/submission of procurement documentation in respect of pre-qualification and tenders and communicating requests for and responses to clarification.

All requests for procurement documentation, communications and submission of pre-qualifications and tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk by registering and creating an account.

After creating an account, economic operators will receive an email with a link to activate their account. Once activated and logged in, economic operators will need the following code to register for the Tender Documentation: WHGGM2016.
Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear.
All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 27.4.2016.
This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.
Having registered and created an account it is the economic operators’ responsibility to regularly monitor communications raised and issued through the Portal.
Responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system.
The identity of the economic operator seeking clarification will not be disclosed to other economic operators. When uploading tender submission documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic, etc. as these may impact on the time taken to complete the transaction.
Uploading of submissions must be completed by the deadline closing date and time. Do Not wait until too near the closing time on the return date.
The closing deadline for uploading completed tender submissions is 13:00 on 4.5.2016. Please note that the Portal will not permit submissions to be uploaded after the closing deadline.
Submission documents will be visible to the representatives of the contracting authority and Rand Associates Consultancy Services Ltd only after the closing deadline. Should users have any queries or experience difficulties with the registration or download/upload system, they should contact theeTenders@Rand help desk by calling +44 (0)1737 225 077 (ask for Paul Dugdale or Jonathan Case) or email eTenders@rand-associates.co.uk

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2015. The contracting authority will incorporate a minimum 10 calendar day standstill period at the time information on the award of the contract is communicated to economic operators. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk to take action in the High Court.
Any such action must be brought within 3 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.
VI)

VI.4.3)Service from which information about the lodging of appeals may be obtained

ERG Service Desk, Cabinet Office
Roseberry Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
E-mail: servicedesk@cabinet-office.gsi.gov.uk
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:

8.4.2016

 

Related Posts

Horticultural Services Contract London

Weed Control Services Contract Chesterfield

Norfolk County Council Tree Maintenance Framework

Maidstone Borough Council Arboricultural Works

Landscaping Services Framework Argyll

Enjoyed this post? Share it!