Grounds Maintenance Equipment Tender

Grounds Maintenance Equipment Tender

Multiple Lots. Handheld Equipment – Lot No: 1. Pedestrian Operated Equipment – Lot No: 2.

United Kingdom-Dundee: Grounds-maintenance equipment

2016/S 196-353251

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Tayside Procurement Consortium
Fairmuir Depot, Clepington Road
Dundee
DD8 3DZ
United Kingdom
Telephone: +44 1382834182
E-mail: yvonne.graham@dundeecity.gov.uk
NUTS code: UKM21

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds maintenance equipment.

Reference number: TPC/GMEQUIP/16/08

II.1.2)Main CPV code

43325100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Grounds maintenance equipment.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Handheld Equipment

Lot No: 1

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Handheld Equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Pedestrian Operated Equipment

Lot No: 2

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Pedestrian Operated Equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Supply and Delivery of Ride on Equipment

Lot No: 3

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Ride on Equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Supply and Delivery of Compact Tractors up to 85HP

Lot No: 4

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Compact Tractors up to 85HP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Tractor Mounted Equipment

Lot No: 6

II.2.2)Additional CPV code(s)

43325100
16710000
16700000

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Tractor Mounted Equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Please see ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Agricultural Tractors

Lot No: 5

II.2.2)Additional CPV code(s)

43325100
16700000
16710000

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Agricultural Tractors.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Please see ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Trailers

Lot No: 7

II.2.2)Additional CPV code(s)

43325100
34223300

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Trailers.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Please see ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Supply and Delivery of Small Plant

Lot No: 8

II.2.2)Additional CPV code(s)

43325100

II.2.3)Place of performance

NUTS code: UKM21
Main site or place of performance:

Aberdeen City

Aberdeenshire

Angus

Dundee

Perth & Kinross.

II.2.4)Description of the procurement:

Supply and Delivery of Small Plant.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Please see ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.1 of the notice is not applicable to this procurement exercise.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.4/4B4.1Net Profit — should be positive — i.e net profit not a net loss

Current Ratio — should be greater than 1

Gearing Ratio — should be less than 1

4B.5.1/4B5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.8.1 Bidders will be required to confirm their average annual manpower for the last three years.

4C8.2 Bidders will be required to confirm the number of managerial staff for the last three years.

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.4C.10Sub Contacting: The bidder is required to provide details of the proportion (i.e percentage) of the contract that Bidder intends to subcontract.

4D.1/4D1.1/4D1.2Quality Assurance Schemes including Health & Safety. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR be able to demonstrate that they have equivalent processes in place as detailed within the ITT

4D.2/4D2.1/4D2.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate

OR be able to demonstrate that they have equivalent processes in place as detailed within the ITT.

Minimum level(s) of standards possibly required:

4C.8.1Bidders require demonstrate having a minimum of 2 staff with knowledge and experience relevant and commensurate to the subject matter and scale of the work associated with this ITT.

4C.9 Bidders require to have access to transport for the purpose of delivering grounds Maintenance Equipment. The bidder requires to have appropriate tools and workshops for the maintenance of equipment (if required).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 80
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 074-128822

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/11/2016
Local time: 13:00
Place:

Fairmuir Depot, 365 Clepington Road, Dundee DD3 8DZ.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

September 2019 or 2020 depending if extenion option taken.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Question scoring methodology for Selection Criteria: Pass/Fail where stated.

Award scoring methodology will be the following unless otherwise specified within the ITT:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains

insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2- Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details

on how the requirement will be fulfilled in certain areas.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on

how the requirements will be fulfilled.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a

thorough understanding of the requirement and provides details of how the requirement will be met in full.

Community benefits are included in this requirement.

6.2.1 In October 2012 TPC Steering Group approved a Community Benefits from procurement Policy which introduces the TPC approach intended to secure the maximum economic and social benefits from TPC Procurement within the current legal framework.

The Supplier shall be asked to consider, where appropriate, providing Work Experience Placements involved in the delivery of the Contract.

The Supplier shall deliver a minimum one (1) Awareness Raising Events or Curriculum Support Events per year associated with delivery of the Contract if their spend under the framework is greater than 50,000 GBP.

Suppliers are required to identify other opportunities which would benefit your local community.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 6532. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement In October 2012 Tayside Procurement Consortium (TPC) Steering Group approved a Community Benefits from procurement Policy which introduces the TPC approach intended to secure the maximum economic and social benefits from TPC Procurement within the current legal framework.

Community Benefits is the term used to refer to a range of ‘social issues’ including targeted recruitment and training, equal opportunities considerations, supply change initiatives, awareness raising programmes and community engagement activity which contribute more widely to sustainable procurement.

Sustainable procurement is defined as ‘a process that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society and the economy whilst minimising damage to the environment.’

TPC has therefore determined that the Community Benefit Outcomes specified in this Contract meet that policy and legal context and require to be delivered as part of this Contract.

The Supplier shall be asked to consider, where appropriate, providing Work Experience Placements involved in the delivery of the Contract.

The Supplier shall deliver a minimum one (1) Awareness Raising Events or Curriculum Support Events per year associated with delivery of the Contract if their spend under the framework is greater than 50,000 GBP.

Suppliers are required to identify other opportunities which would benefit your local community.

(SC Ref:463893).

VI.4)Procedures for review

VI.4.1)Review body

Tayside Procurement Consortium
Fairmuir Depot, Clepington Road
Dundee
DD8 3DZ
United Kingdom
Telephone: +44 1382834182Internet address:http://www.taysideprocurement.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under

the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or

the Court of Session. Any economic operator that it unsure of its rights here should seek suitable and

independent legal advice immediately. The Scottish Courts Service (whose details are given below) can give

more information on Scottish Courts and their locations but cannot give legal advice.

VI.4.4)Service from which information about the review procedure may be obtained

Scottish Courts Service
Saughton House Broomhouse Drive
Edinburgh
EH11 3XD
United Kingdom
Telephone: +44 1312252595
E-mail: enquiries@scotcourts.gov.ukInternet address:http://www.scotcourts.gov.uk/index.asp

VI.5)Date of dispatch of this notice:

06/10/2016

 

Related Posts

Grounds Maintenance Contract Glasgow

Hampshire County Council Grounds Maintenance Services 2017

Grounds Maintenance Services 2017 – 2019

Supply of Grounds Maintenance Services Across Northern Ireland

Enjoyed this post? Share it!