Grounds Maintenance for Manchester Metropolitan University

Grounds Maintenance for Manchester Metropolitan University

The key objectives of this contract are summarised under the following categories: 1. Soft landscaping:
Includes all grassed areas, green roofs, existing plantings and trees.

United Kingdom-Manchester: Grounds maintenance services

2015/S 151-278835

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester Metropolitan University
All Saints
Contact point(s): All Saints Building
For the attention of: J Moore
M156BH Manchester
UNITED KINGDOM
Telephone: +44 1612471883
E-mail: j.moore@mmu.ac.uk

Internet address(es):

General address of the contracting authority: www.mmu.ac.uk

Address of the buyer profile: www.mmu.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Provision of Landscape and Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Manchester Metropolitan University, Manchester.
NUTS code UKD2,UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

1. Background to the University:
The Manchester Metropolitan University (the University) is the largest campus based undergraduate University in the UK. Locally, it is a major economic contributor with 37 000 students and 4 300 staff. The University has 2 main campuses located at Crewe and Manchester.

Our mission is to be the UK’s leading University for world-class professionals. A University places its students 1st by providing a learning environment that promotes and supports employability by producing effective and independent learners.

Our expertise, research and other resources will support the social and economic development of the region, and we promote and facilitate the achievement of good social mobility for our graduates.
The University Estates Directorate, as part of the Services Group, provides a world-class built environment to underpin the Universities mission. We aim to be in the upper quartile rating for services (Student Barometer) and rigorously benchmark our services to identifying best practises to raise the standards of service delivery.
2. Background to the Requirement:

The MMU estate is a varied portfolio of more than 30 buildings across 2 distinct campus areas in central Manchester and Crewe. The University Estates Directorate has the responsibility to provide a 1st class environment for our students, key to this is ensuring that our grounds are safe, maintained to a high standard and well presented. The Contractor in compliance with the associated Contract Work Standards issued will achieve this in a flexible manner in support of site access or working time restrictions that may apply in support of the University learning, business and student accommodation requirements.

The key objectives of this contract are summarised under the following categories:
1. Soft landscaping:
Includes all grassed areas, green roofs, existing plantings and trees. All areas are to be well maintained in a healthy condition and the creation of a visually attractive landscape is crucial. The Birley wetland area must also be kept free from weeds, litter in order to create a diverse and rich new aquatic habitat.
In addition, all identified interior and courtyard plantings will be similarly maintained with soil levels topped up and ensuring they are watered regularly.
2. Grounds maintenance:
All tarmac and paved or blocked areas must be well maintained in an attractive, accessible and open condition. They should be free from weeds, invasive growth, graffiti, spillage or chewing gum. During severe, cold weather, all identified hard landscaping areas (including vehicle routes) are to be gritted and maintained to high level to ensure the environment remains a safe to users.
3. Waste management:
All litter, cigarette ends and discarded debris should be removed daily. Waste management also includes daily removal of waste refuse from bins across the site. All recycling waste streams are to remain segregated. The Contractor will be required to utilise and operate, University owned, the electric grounds vehicles and waste compactor. Both of which will be maintained by the University and provided to the Contractor throughout the Contract term.
In addition, any discarded sharps or biological waste (identified by the Contractor or reported externally) must be safely removed by the contractor and disposed of immediately.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The key objectives of this contract are summarised under the following categories:
1. Soft landscaping:
Includes all grassed areas, green roofs, existing plantings and trees. All areas are to be well maintained in a healthy condition and the creation of a visually attractive landscape is crucial. The Birley wetland area must also be kept free from weeds, litter in order to create a diverse and rich new aquatic habitat.
In addition, all identified interior and courtyard plantings will be similarly maintained with soil levels topped up and ensuring they are watered regularly.
2. Grounds maintenance:
All tarmac and paved or blocked areas must be well maintained in an attractive, accessible and open condition. They should be free from weeds, invasive growth, graffiti, spillage or chewing gum. During severe, cold weather all identified hard landscaping areas (including vehicle routes) are to be gritted and maintained to high level to ensure the environment remains a safe to users.
3. Waste management:
All litter, cigarette ends and discarded debris should be removed daily. Waste management also includes daily removal of waste refuse from bins across the site. All recycling waste streams are to remain segregated. The Contractor will be required to utilise and operate, University owned, the electric grounds vehicles and waste compactor. Both of which will be maintained by the University and provided to the Contractor throughout the Contract term.
In addition, any discarded sharps or biological waste (identified by the Contractor or reported externally) must be safely removed by the contractor and disposed of immediately.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 15.1.2016. Completion 14.1.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In order to be considered for participation suppliers must complete and return 1 electronic copy of the pre qualification questionnaire (PQQ) which can be downloaded from the Universitys e-tendering system, Intend. Please see the web link below: https://in-tendhost.co.uk/mmu/aspx/Home

The pre qualification questionnaire must be completed and submitted by 12:00 on Monday, 7.9.2015 via the University’s electronic tendering system:https://in-tendhost.co.uk/mmu/aspx/Home

In order to access the PQQ document, you must first register your company details on the Intend system.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In order to be considered for participation suppliers must complete and return 1 electronic copy of the pre qualification questionnaire (PQQ) which can be downloaded from the University’s e-tendering system, Intend. Please see the web link below: https://in-tendhost.co.uk/mmu/aspx/Home

The pre qualification questionnaire must be completed and submitted by 12:00 on Monday, 7.9.2015 via the University’s electronic tendering system:https://in-tendhost.co.uk/mmu/aspx/Home

In order to access the PQQ document, you must first register your company details on the Intend system.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The PQQ stage will assess whether the candidates meet the standard legal and financial criteria and have suitable and relevant experience of contracts of a similar nature.
Suppliers who score highest at this assessment stage will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MMU393

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.11.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 6.11.2015

Place:

Manchester Metropolitan University, All Saints Building, Manchester, M15 6BH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Manchester Metropolitan University
All Saints Building, Oxford Rd
M15 6BH Manchester
UNITED KINGDOM
E-mail: j.moore@mmu.ac.uk
Telephone: +44 1612471883
Internet address: www.mmu.ac.uk

Body responsible for mediation procedures

Manchester Metropolitan University
All Saints Building, Oxford Rd
M156BH Manchester
UNITED KINGDOM
E-mail: j.moore@mmu.ac.uk
Telephone: +44 1612471883
Internet address: www.mmu.ac.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2015

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