Grounds Maintenance Service Contract West Berkshire

Grounds Maintenance Service Contract West Berkshire

West Berkshire is seeking a Service Provider to deliver grounds maintenance services.

United Kingdom-Newbury: Grounds maintenance services

2017/S 106-212925

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Berkshire District Council
Council Offices, Market Street
Newbury
RG14 5LD
United Kingdom
Contact person: Mike Sullivan
Telephone: +44 1635519415
E-mail: mike.sullivan@westberks.gov.uk
Fax: +44 1635519431
NUTS code: UKJ11Internet address(es):Main address: http://www.westberks.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0303

I.1)Name and addresses

Thatcham Town Council
Council Offices, Brownsfield Road
Thatcham
RG18 3HF
United Kingdom
Contact person: Mrs Mel Alexander
Telephone: +44 1635863843
E-mail: mel.alexander@thatchamtowncouncil.gov.uk
NUTS code: UKJ11Internet address(es):Main address: http://www.thatchamtowncouncil.gov.uk

I.1)Name and addresses

Newbury Town Council
Town Hall, Market Place
Newbury
RG14 5AA
United Kingdom
Contact person: Granville Taylor
Telephone: +44 163535486
E-mail: Granville.Taylor@newbury.gov.uk
NUTS code: UKJ11Internet address(es):Main address: http://www.newbury.gov.uk

I.2)Joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

West Berkshire District Council, Thatcham Town Council and Newbury Town Council, and schools within the district of West Berkshire.

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.mytenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.mytenders.org
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.mytenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Services.

Reference number: P474

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

West Berkshire is seeking a Service Provider to deliver grounds maintenance services to West Berkshire District Council. There are also options for take-up of these services by Newbury Town Council, Thatcham Town Council and a number of schools located within the area of West Berkshire.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

West Berkshire.

II.2.4)Description of the procurement:

Grounds maintenance services that are to be delivered to West Berkshire Council and optionally to Newbury Town Council, Thatcham Town Council and to a number of schools in West Berkshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract may be extended by up to a further 5 years at the Council’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

See attached documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The suitability of candidates will be assessed in accordance with Regulations 56, 57 and 58 of the Public Contracts Regulations 2015. Please refer to the standard Selection Questionnaire for further information.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The suitability of candidates will be assessed in accordance with Regulations 56, 57 and 58 of the Public Contracts Regulations 2015. Please refer to the standard Selection Questionnaire for further information.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The suitability of candidates will be assessed in accordance with Regulations 56, 57 and 58 of the Public Contracts Regulations 2015. Please refer to the standard Selection Questionnaire for further information.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See draft ITT incorporating the contract conditions.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/07/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/07/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

1. Applicants must register on the Council’s Procurement Portal — http://mytenders.org to be able to download the tender document.

2. All communication in respect of this procurement must be submitted via the Portal.

3. Applicants are to comply with all requirements set out in the SQ document. Failure to submit a compliant SQ or ESPD before 12:00 on 3.7.2017 will result in exclusion from the procurement process.

4. Consortia applications are permitted.

5. Any change in the identity, control of or relationships within an applicant (including any change in the membership of a consortium) or any member of a consortium that occurs after your tender response has been submitted, must be promptly notified in writing to the Council. The Council may, in its absolute discretion, decide that the changes disqualify/preclude the applicant from any further participation in the procurement process. The Council reserves the right to request such further information as it considers reasonably necessary in relation to any change that comes to its attention.

6. The Council reserves the right to disqualify any applicant where, in its absolute discretion, it believes that there is any actual or potential conflict of interest if the applicant takes part in the procurement process and/or should the applicant be successful in this procurement process. 7. Please note that conflicts of interest can include (without limitation):

a. conflicts that arise from professional or personal connections between you or your staff and the Council or any of the Council’s staff; or

b. situations where you are connected to multiple tender responses including (without limit) a response in your own name and as a subcontractor and/or as a consortia member.

8. In the event of a dispute as to whether any matter gives rise to an actual or potential conflict the Council’s decision is final.

9. Applicants should note that the Council reserves the right to:

a. Cancel this procurement at any stage;

b. Not to award a contract;

c. Accept all or part of any tender unless the applicant/bidder expressly stipulates otherwise;

d. Make any changes it sees fit to the procurement process;

e. Disqualify any applicant found to have misrepresented the facts in relation to its responses to any question within the tender response;

f. Remove and/or amend element(s) from scope of the requirements; and/or

g. Seek clarification/verification from an applicant/bidder at any time during the procurement process but is under no obligation to do so.

10. In no circumstances will the Council be liable for any costs incurred by applicants associated with this procurement process.

11. Tenderers will be required to maintain the tender for a period of 90 days from the date stated for receipt of tender.

12. The tender documents provided at this stage are for information only. The only document to be completed and returned at this stage is the SQ/ESPD and any requested supporting information.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=193491

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:193491).

VI.4)Procedures for review

VI.4.1)Review body

West Berkshire District Council
Council Offices, Market Street
Newbury
RG14 5LD
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/06/2017

 

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