Grounds Maintenance Services at Gatwick Airport

Grounds Maintenance Services at Gatwick Airport

seeking expressions of interest from companies who are interested in providing grounds maintenance, arboriculture services and highway verge maintenance.

Grounds Maintenance Services at Gatwick AirportUnited Kingdom-Gatwick: Grounds maintenance services

2015/S 133-246499

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Gatwick Airport Limited
8th Floor, Destinations Place, Gatwick Aiport
For the attention of: Alison Gravett
RH6 0NP Gatwick
UNITED KINGDOM
E-mail: alison.gravett@gatwickairport.com

Internet address(es):

General address of the contracting entity: www.gatwickairport.com

Address of the buyer profile: www.gatwickairport.com\business

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Airport-related activities

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Grounds Maintenance Services at Gatwick Airport.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Grounds maintenance services. Gatwick Airport Limited is seeking expressions of interest from companies who are interested in providing grounds maintenance, arboriculture services and highway verge maintenance to the airport land.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Gatwick is seeking expressions of interest from suppliers interested in providing grounds maintenance services at Gatwick Airport.
The contract is advertised in three lots. Applicants may bid for a single lot or any combination of multiple lots including bidding for all three lots. Gatwick shall award contracts to provide the services to a minimum of one and a maximum of 3 organisations to fulfil the services required.
A single point of contact from each organisation will be required to manage the contract in full.
The high level detail is as follows. Further detail will be provided in the invitation to tender (ITT):
Lot 1 — Landside Grounds Maintenance Services:
The high level scope of services to be provided includes, but is not limited to the following:
— providing suitable labour and equipment,
— providing emergency call out assistance 24/7 in addition to planned works,
— grounds maintenance to include:
i. grass cutting,
ii. arboricultural,
iii. shrub bed maintenance,
iv. hedge cutting,
v. weed spraying on hard areas,
vi. conservation works, and
vii. planting of the landside areas, and
— general horticultural operations and other duties as required by Gatwick.
Lot 2 — Airside Grounds Maintenance:
There are circa 160 hectares airside for grounds maintenance. The requirement is to carry out regular grounds maintenance. There will be a requirement to provide emergency call out assistance 24 hours, 7 days per week in addition to any planned works.
— regular grounds maintenance including:
i. horticultural,
ii. agricultural,
iii. arboricultural,
iv. conservation work,
v. reinstatement work,
vi. planting (interior and exterior),
vii. tree work, and
viii. argronomist services,
— undertaking of obstruction surveys when required, and
— weed killing to airside hard surfaces including taxiway, manoeuvring areas, stands and piers and miscellaneous areas of land at Gatwick Airport as required.
Lot 3 — Landside and Airside Grounds Maintenance Services:
Lot 3 is for both landside and airside grounds maintenance services with the requirements as detailed in Lots 1 and 2.
Main Objectives: The aim of the contract is for the supplier(s) to work in partnership with Gatwick Airport in providing, maintaining and achieving high quality open spaces at the airport. Countryside management is an area where there is close co-operation between Gatwick Airport, neighbouring local authorities and other environmental groups.
Gatwick owns and manages large areas of open space and woodlands. The grounds maintenance supplier shall be responsible for all areas.
Estimated value excluding VAT
Range: between 300 000 and 400 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.12.2015 Completion 30.11.2019

Information about lots

Lot No: 1Lot title: Landside grounds maintenance services

1)Short description:

Grounds maintenance services to the landside areas of Gatwick Airport.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope:

The high level scope of services to be provided includes, but is not limited to the following:
— providing suitable labour and equipment,
— providing emergency call out assistance 24/7 in addition to planned works,
— grounds maintenance to include:
i. grass cutting,
ii. arboriculture,
iii. shrub bed maintenance,
iv. hedge cutting,
v. weed spraying on hard areas,
vi. conservation works, and
vii. planting of the landside areas, and
— general horticultural operations and other duties as required by Gatwick.

Lot No: 2Lot title: Airside grounds maintenance services

1)Short description:

Grounds maintenance services for airside areas of Gatwick Airport.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope:

There are circa 160 hectares airside for grounds maintenance. The requirement is to carry out regular grounds maintenance. There will be a requirement to provide emergency call out assistance 24 hours, 7 days per week in addition to any planned works.
— regular grounds maintenance including:
i. horticultural,
ii. agricultural.
iii. arboricultural,
iv. conservation work,
v. reinstatement work,
vi. planting (interior and exterior),
vii. tree work,
viii. argronomist services,
ix. undertaking of obstruction surveys when required, and
x. weed killing to airside hard surfaces including taxiway, manoeuvring areas, stands and piers and miscellaneous areas of land at Gatwick Airport as required.

Lot No: 3Lot title: Landside and airside grounds maintenance services

1)Short description:

Grounds maintenance services for all areas of Gatwick Airport which includes both landside and airside.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope:

Landside Grounds maintenance services. The high level scope of services to be provided includes, but is not limited to the following:
— providing suitable labour and equipment,
— providing emergency call out assistance 24/7 in addition to planned works,
— grounds Maintenance to include:
i. grass cutting,
ii. arboricultural,
iii. shrub bed maintenance,
iv. hedge cutting,
v. weed spraying on hard areas,
vi. conservation works, and
vii. planting of the landside areas,
— general horticultural operations and other duties as required by Gatwick Airside Grounds Maintenance: There are circa 160 hectares airside for grounds maintenance. The requirement is to carry out regular grounds maintenance. There will be a requirement to provide emergency call out assistance 24 hours, 7 days per week in addition to any planned works,
— regular grounds maintenance including:
i. horticultural,
ii. agricultural,
iii. arboricultural,
iv. conservation work,
v. reinstatement work,
vi. planting (interior and exterior),
vii. tree work, and
viii. argronomist services,
— undertaking of obstruction surveys when required, and
— weed killing to airside hard surfaces including taxiway, manoeuvring areas, stands and piers and miscellaneous areas of land at Gatwick Airport as required.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the PQQ.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the PQQ.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

13338

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Please note that Gatwick is not a utility or a contracting authority for the purposes of Directives 2004/17 and 2004/18 and Utilities Contracts Regulation 2006 and this notice is published voluntarily for publicity purposes only. Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the pre-qualification document which can be downloaded from eDelta, further information in Section VI.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Grounds-maintenance-services./WYSKHM86EC

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WYSKHM86EC

GO Reference: GO-201579-PRO-6774678.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gatwick Airport Limited
Head of Procurement, 8th Floor, Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
E-mail: alison.gravett@gatwickairport.com

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.7.2015

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