Grounds Maintenance Services Devon

Grounds Maintenance Services Devon

The contract is for the provision of grounds maintenance services for North Devon and Torridge Districts.

UK-Bideford: agricultural, forestry, horticultural, aquacultural and apicultural services

2012/S 147-245947

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Torridge District Council
Property & Procurement, Riverbank House
For the attention of: Mr Doug Jenkin
EX39 2QG Bideford
UNITED KINGDOM
Telephone: +44 1237428739
E-mail: doug.jenkin@torridge.gov.uk

Internet address(es):

General address of the contracting authority: www.torridge.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Andrew Waite
E-mail: andrew.waite@torridge.gov.uk

Tenders or requests to participate must be sent to: Supplying the Southwest
UNITED KINGDOM
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Grounds Maintenance – North Devon & Torridge Districts.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: North Devon, England.
NUTS code UKK4
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract is for the provision of grounds maintenance services for North Devon and Torridge Districts. The applicable land within North Devon and Torridge Districts is the responsibility or more than one contracting authority including Torridge District Council (which is the lead authority for this procurement), North Devon District Council, Barnstaple Town Council, Devon County Council and North Devon Homes (together the ‘Contracting Authorities’). The grounds maintenance services contract will therefore be with and run by all of the Contracting Authorities as equal parties but each of the Contracting Authorities will have individual requirements in terms of the grounds maintenance services on the lands for which they are responsible. Further details of this will be provided in the Tender Pack.
The grounds maintenance services required comprise general grounds maintenance, tree inspections and works, play area inspection and maintenance, sports pitch maintenance, litter collection, grave works, cemetery maintenance and ancillary activities. The contract shall be for eight years from 1.4.2013 with an option of a 2 year extension.
II.1.6)Common procurement vocabulary (CPV)

77000000, 77300000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 6 000 000 and 9 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The following levels of insurance will be required to be held by the successful contractor:
Employers Liability – 10 000 000 GBP.
Public Liability – 10 000 000 GBP.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
The above criteria will be scored at Pre-Qualification stage on the basis of ‘pass or fail’.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Tenderers should provide appropriate evidence that they are able to service the financial commitment that this contract will require.
Minimum level(s) of standards possibly required: One of the above will be required to demonstrate financial standing. See PQQ for further details.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As detailed in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
C9.473
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The services included in this contract are Part B Services as defined in the Public Contract Regulations 2006 (as amended).
Torridge District Council is the lead authority for this procurement, but the other contracting authorities involved will include all or some of the following:
North Devon District Council, Civic Centre, North Walk, Barnstaple, Devon EX31 1EA.
North Devon Homes Limited (company number 03674687) whose registered office is at Westacott Road, Barnstaple, Devon EX32 8TA.
Devon County Council, County Hall, Topsham Road, Exeter, Devon EX2 4QD.
Barnstaple Town Council, Barum House, The Square, Barnstaple, Devon EX32 8LS.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.7.2012

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