Grounds Maintenance Services Dorset, Somerset, Devon and Cornwall
Tender Briefing day Monday 27.6.2016 location and time within the Pre-qualification Instructions.
United Kingdom-Devizes: Grounds maintenance services
2016/S 115-205131
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Aster Property Limited
Sarsen Court
Contact point(s): electronic documents can be obtained from all correspondence to be directed to the Aster Supplier Portal at https://in-tendhost.co.uk/aster
SN10 2AZ Devizes
United Kingdom
E-mail: GM@aster.co.uk
Internet address(es):
General address of the contracting authority: www.aster.co.uk
Address of the buyer profile: https://in-tendhost.co.uk/aster
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Grounds Maintenance Services — Dorset, Somerset, Devon and Cornwall.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKK,UKJ
Service category No 14: Building-cleaning services and property management services
NUTS code UKK,UKJ
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This procurement is being conducted by Aster Property limited, which is the contracting authority. The Contract is for 24 months, commencing on 3.1.2017.
The procurement is being conducted using the Restricted procedure under regulation 27 of the Public Contracts Regulations 2015 (‘the Regulations’). The documents are available to all economic operators who express an interest in this opportunity. Any interested economic operators may submit a tender response to the contract notice. Tender Briefing day Monday 27.6.2016 location and time within the Pre-qualification Instructions.
The closing deadline for the receipt of Tenders is 9:00 hours (9 o’clock am) on the 14.7.2016.
tenders must be submitted via the Aster supplier portal as per the Instructions in the Pre-qualification Instructions.
Important information: This tender is being conducted through the Aster Supplier Portal and all documentation is only available via this portal for which the URL is: https:in-tendhost.co.uk/aster
The Client intends to enter into a Contract with the successful Tenderer (the ‘Service Provider’) for the Periodic and Routine Grounds Maintenance Services (including horticultural works and estate services) to its schemes and sites to meet its maintenance service obligations as a landlord.
Grounds Maintenance:
Grass Cutting Cut and Collect
Litter and leaf picking of grassed areas
Maintenance of planted areas
Hedge cutting
Horticultural works
Litter picking and weeding — hard landscapes
Cleaning and clearance — hard landscapes
Cleaning of hard surfaces of Playgrounds
Clearance of open culverts, ditches etc.,
It should be noted that the service required in Lot 2 (East Dorset) may require only some of the Works to be completed to nominated areas as indicated on the Lot maps in green (Open green spaces) and purple (hard surfaces), initially although the provision of the full scope may be required during the course of any resulting Contract.
These services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
General needs properties
Supported and sheltered housing
Community facilities
Commercial properties and Aster Group Offices
Other tenures (leasehold and shared ownership)
Time The starting date is 3.1.2017
The service period is the period from the starting date until 3.1.2019.
The service period may be extended at the sole discretion of the Employer, but only with the agreement of both Parties, by extensions of multiples of one year up to a maximum further 2 years to 3rd May, 2021. The first extension should be agreed 6 (six) months before the end of the initial service period. Subsequent extensions should be agreed 6 (six) months before the end of the previously extended service period.
Lot 1 — Dorset 1 (East and West Dorset).
Lot 2 — Dorset 2 (East Dorset).
Lot 5 — Somerset.
Lot 6 — Devon and Cornwall.
The Contract will be let on a ‘all-inclusive’ lot basis as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the ITT Documentation.
The procurement is being conducted using the Restricted procedure under regulation 27 of the Public Contracts Regulations 2015 (‘the Regulations’). The documents are available to all economic operators who express an interest in this opportunity. Any interested economic operators may submit a tender response to the contract notice. Tender Briefing day Monday 27.6.2016 location and time within the Pre-qualification Instructions.
The closing deadline for the receipt of Tenders is 9:00 hours (9 o’clock am) on the 14.7.2016.
tenders must be submitted via the Aster supplier portal as per the Instructions in the Pre-qualification Instructions.
Important information: This tender is being conducted through the Aster Supplier Portal and all documentation is only available via this portal for which the URL is: https:in-tendhost.co.uk/aster
The Client intends to enter into a Contract with the successful Tenderer (the ‘Service Provider’) for the Periodic and Routine Grounds Maintenance Services (including horticultural works and estate services) to its schemes and sites to meet its maintenance service obligations as a landlord.
Grounds Maintenance:
Grass Cutting Cut and Collect
Litter and leaf picking of grassed areas
Maintenance of planted areas
Hedge cutting
Horticultural works
Litter picking and weeding — hard landscapes
Cleaning and clearance — hard landscapes
Cleaning of hard surfaces of Playgrounds
Clearance of open culverts, ditches etc.,
It should be noted that the service required in Lot 2 (East Dorset) may require only some of the Works to be completed to nominated areas as indicated on the Lot maps in green (Open green spaces) and purple (hard surfaces), initially although the provision of the full scope may be required during the course of any resulting Contract.
These services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
General needs properties
Supported and sheltered housing
Community facilities
Commercial properties and Aster Group Offices
Other tenures (leasehold and shared ownership)
Time The starting date is 3.1.2017
The service period is the period from the starting date until 3.1.2019.
The service period may be extended at the sole discretion of the Employer, but only with the agreement of both Parties, by extensions of multiples of one year up to a maximum further 2 years to 3rd May, 2021. The first extension should be agreed 6 (six) months before the end of the initial service period. Subsequent extensions should be agreed 6 (six) months before the end of the previously extended service period.
Lot 1 — Dorset 1 (East and West Dorset).
Lot 2 — Dorset 2 (East Dorset).
Lot 5 — Somerset.
Lot 6 — Devon and Cornwall.
The Contract will be let on a ‘all-inclusive’ lot basis as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the ITT Documentation.
II.1.6)Common procurement vocabulary (CPV)
77314000, 77310000, 77300000, 77342000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Overview
The Company intends to enter into a Contract with the successful Tenderer (the ‘Contractor’) for the Periodic and Routine Grounds Maintenance Services (including horticultural Services and estate services) to its schemes and sites to meet its maintenance service obligations as a landlord.
Grounds Maintenance:
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
It should be noted that the service required in Lot 2 (East Dorset) may require only some of the Services to be completed to nominated areas as indicated on the Lot maps in green (Open green spaces) and purple (hard surfaces) initially, although the provision of the full scope may be required during the course of any resulting Contract.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
The Contract will be let on an ‘all-inclusive’ basis for each Lot in accordance with the Contract documents included with the ITT Documentation.
Scope of Services.
The scope of the Services under this Contract comprises the following Work streams:
— Periodic and Routine Tasks.
— Ad-hoc Services (including Emergency Services ordered during Normal Working Hours).
Orders will be placed for any or all of the Work streams to be undertaken throughout the Contract Period for Services to individual or groups of Properties owned, managed or maintained by the Company on behalf of themselves and other social landlords. Properties are likely to be occupied by Customers of the Company or of other social landlord’s whilst the Services are undertaken. Services may take place to any or all of the Properties.
The Company expects the same high levels of satisfaction and quality with the Services to be enjoyed across all ethnic groups. This will be the subject of regular review throughout the Contract Period and action will be required where necessary.
Whilst the Contract is initially to undertake the grounds maintenance services of the schemes and sites owned and managed by the Company, the Company retains the right to incorporate into the Contract the housing stock of any other organisation that it currently acts or in future may acts as the Managing agent for, and also to incorporate any additional housing stock they may acquire by development, stock transfer or acquisition into the Contract.
Tenderers are invited to submit a tender for the Lot or Lots for which they have pre-qualified and been selected to tender for:
— Lot 1 — Dorset 1 (East & West Dorset).
— Lot 2 — Dorset 2 (East Dorset).
— Lot 5 — Somerset.
— Lot 6 — Devon and Cornwall.
Estimated value excluding VAT:
Range: between 1 118 580 and 2 237 648,70 GBP
The Company intends to enter into a Contract with the successful Tenderer (the ‘Contractor’) for the Periodic and Routine Grounds Maintenance Services (including horticultural Services and estate services) to its schemes and sites to meet its maintenance service obligations as a landlord.
Grounds Maintenance:
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
It should be noted that the service required in Lot 2 (East Dorset) may require only some of the Services to be completed to nominated areas as indicated on the Lot maps in green (Open green spaces) and purple (hard surfaces) initially, although the provision of the full scope may be required during the course of any resulting Contract.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
The Contract will be let on an ‘all-inclusive’ basis for each Lot in accordance with the Contract documents included with the ITT Documentation.
Scope of Services.
The scope of the Services under this Contract comprises the following Work streams:
— Periodic and Routine Tasks.
— Ad-hoc Services (including Emergency Services ordered during Normal Working Hours).
Orders will be placed for any or all of the Work streams to be undertaken throughout the Contract Period for Services to individual or groups of Properties owned, managed or maintained by the Company on behalf of themselves and other social landlords. Properties are likely to be occupied by Customers of the Company or of other social landlord’s whilst the Services are undertaken. Services may take place to any or all of the Properties.
The Company expects the same high levels of satisfaction and quality with the Services to be enjoyed across all ethnic groups. This will be the subject of regular review throughout the Contract Period and action will be required where necessary.
Whilst the Contract is initially to undertake the grounds maintenance services of the schemes and sites owned and managed by the Company, the Company retains the right to incorporate into the Contract the housing stock of any other organisation that it currently acts or in future may acts as the Managing agent for, and also to incorporate any additional housing stock they may acquire by development, stock transfer or acquisition into the Contract.
Tenderers are invited to submit a tender for the Lot or Lots for which they have pre-qualified and been selected to tender for:
— Lot 1 — Dorset 1 (East & West Dorset).
— Lot 2 — Dorset 2 (East Dorset).
— Lot 5 — Somerset.
— Lot 6 — Devon and Cornwall.
Estimated value excluding VAT:
Range: between 1 118 580 and 2 237 648,70 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract is for 2 years from 3.1.2017 to 3.1.2019. The contract may be extended at the sole discretion of the Employer, but with the agreement of both parties, by extensions of multiples of 1 year up to a maximum of a further 2 years to 3.1.2021. The first extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
Description of these options: The contract is for 2 years from 3.1.2017 to 3.1.2019. The contract may be extended at the sole discretion of the Employer, but with the agreement of both parties, by extensions of multiples of 1 year up to a maximum of a further 2 years to 3.1.2021. The first extension should be agreed 6 months before the end of the initial service period. Subsequent extensions should be agreed 6 months before the end of the previously extended service period.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 3.1.2017. Completion 3.1.2017
Information about lots
Lot No: 1 Lot title: Lot 1 Dorset 1 (East and West Dorset)
1)Short description
The Company intends to enter into a Contract with the successful Tenderer (the ‘Contractor’) for the Periodic and Routine Grounds Maintenance Services (including horticultural Services and estate services) to its schemes and sites to meet its maintenance service obligations as a landlord.
Grounds Maintenance:
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
Grounds Maintenance:
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
2)Common procurement vocabulary (CPV)
77314000, 77310000, 77300000, 77342000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 563 673,68 and 1 127 593,63 GBP
Range: between 563 673,68 and 1 127 593,63 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 Dorset 2 (East Dorset)
1)Short description
Grounds Maintenance:
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
It should be noted that the service required in Lot 2 (East Dorset) may require only some of the Services to be completed to nominated areas as indicated on the Lot maps in green (Open green spaces) and purple (hard surfaces) initially, although the provision of the full scope may be required during the course of any resulting Contract.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
It should be noted that the service required in Lot 2 (East Dorset) may require only some of the Services to be completed to nominated areas as indicated on the Lot maps in green (Open green spaces) and purple (hard surfaces) initially, although the provision of the full scope may be required during the course of any resulting Contract.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
2)Common procurement vocabulary (CPV)
77314000, 77310000, 77300000, 77342000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 153 206,32 and 306 479,57 GBP
Range: between 153 206,32 and 306 479,57 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 — Somerset
1)Short description
Grounds Maintenance:
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
2)Common procurement vocabulary (CPV)
77314000, 77310000, 77300000, 77342000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 321 360 and 642 860,40 GBP
Range: between 321 360 and 642 860,40 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot 6 — Devon and Cornwall
1)Short description
Grounds Maintenance:
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
— Grass Cutting Cut and Collect.
— Litter and leaf picking of grassed areas.
— Maintenance of planted areas.
— Hedge cutting.
— Horticultural Services.
— Litter picking and weeding — hard landscapes.
— Cleaning and clearance — hard landscapes.
— Cleaning of hard surfaces of Playgrounds.
— Clearance of open culverts, ditches etc.
The Services will be undertaken on members of Aster’s stock portfolios including (but is not limited to):
— General needs properties.
— Supported and sheltered housing.
— Community facilities.
— Commercial properties and Aster Group Offices.
— Other tenures (leasehold and shared ownership).
2)Common procurement vocabulary (CPV)
77314000, 77310000, 77300000, 77342000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 80 340 and 160 715,10 GBP
Range: between 80 340 and 160 715,10 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The specific requirements are set out in the tender documentation and may include a parent company guarantee if required by Aster Property Limited.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments will be made in arrears on a monthly basis for services completed in accordance with the contract Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specific legal form is required. However, if a consortium submits a tender, Aster may require the consortium to form a legal entity before entering into a contractual requirement. Joint and several liability of all consortium members may be required (and/or guarantees and/or undertakings by some or all of the consortium members).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: For more information on Aster property Limited specific requirements, please refer to the contract documents. Contractors will be expected to provide added value contributions in order to support community programmes promoted by Aster property Limited where relevant to the subject of the contract. Accordingly the performance conditions of the contract will include social and environmental requirements.
Description of particular conditions: For more information on Aster property Limited specific requirements, please refer to the contract documents. Contractors will be expected to provide added value contributions in order to support community programmes promoted by Aster property Limited where relevant to the subject of the contract. Accordingly the performance conditions of the contract will include social and environmental requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
Minimum level(s) of standards possibly required: Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
Minimum level(s) of standards possibly required: Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
Minimum level(s) of standards possibly required:
Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
Minimum level(s) of standards possibly required:
Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
Objective criteria for choosing the limited number of candidates: Organisations will be required to complete the Evaluation Questionnaire, which includes pre-qualification questions. This can be completed via Aster Supplier Portal. The minimum pre-qualification standards are set out in the Pre-qualification Instructions.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AP(Plan) – 0021 – 2016
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.7.2016 – 9:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.7.2016 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018 Unless the contract is extended.
Estimated timing for further notices to be published: 2018 Unless the contract is extended.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.6.2016