Grounds Maintenance Services East Northamptonshire

Grounds Maintenance Services East Northamptonshire

The work includes but is not limited to grass cutting and maintenance, winter edging, applying weed killer and fertilizer, supply, planting and tending to trees, shrubs and flower beds, maintaining cemeteries and excavating graves.

United Kingdom-Thrapston: Grounds maintenance services

2014/S 243-428164

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Northamptonshire Council
Cedar Drive
Contact point(s): Grounds maintenance tender team
NN14 4LZ Thrapston
UNITED KINGDOM
E-mail: gmtender@east-northamptonshire.gov.uk

Internet address(es):

General address of the contracting authority: www.east-northamptonshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: East Northamptonshire Council
Cedar Drive
For the attention of: Chief Executive
NN14 4LZ Thrapston
UNITED KINGDOM
Telephone: +44 1832742000
Internet address: www.east-northamptonshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds maintenance and associated services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: In the District, Towns and Parishes of East Northamptonshire.

NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Grounds maintenance service, to provide all labour, plant and materials required and carry out the maintenance of the grounds, inclusive of parks, open spaces, amenity areas, play areas, specialist recreation areas, and cemeteries as described in the tender documentation.
The work includes but is not limited to grass cutting and maintenance, winter edging, applying weed killer and fertilizer, supply, planting and tending to trees, shrubs and flower beds, maintaining cemeteries and excavating graves.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77310000, 77313000, 77312100, 77340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is to undertake the services for the East Northamptonshire Grounds Maintenance Consortium, which includes East Northamptonshire Council (which manages the contract) and various other public bodies within the boundaries of the Council, the composition of which consortium may vary from time to time.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The five year contract may be extended by up to further 2 years, making a possible total of 7 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A bond or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment arrangements will be agreed with the successful contractor.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council seeks a main contractor to be responsible for undertaking the service. The main contractor will be responsible for, contract with and manage any subcontractors involved in undertaking the service.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor and his subcontractors will have and will continue to have for the duration of the contract such licences, certifications and permissions as are required by law in relation to the fulfilment of the contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers may be excluded if a director/partner/proprietor is in the state of bankruptcy, has been convicted of a criminal offence related to business or professional conduct, has committed grave misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Current insurances held by the bidder, including Employers Liability and Public Liability; pre-tax profit or loss incurred by the bidder for each of the last 2 years; net worth of the company.
Minimum level(s) of standards possibly required: Bidders will be assessed in terms of financial stability, liquidity, and insurance cover. The successful bidder will be expected to have a turnover of at least twice the annual value of this contract (that is, over GBP 400 000 p.a.) and to carry a minimum of GBP 5 000 000 insurance cover.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will need to convince the council that they have the capability and capacity (if necessary through the use of subcontractors) to undertake the service.
Minimum level(s) of standards possibly required:
The successful contractor will meet or exceed all standards established by law and such other standards as are set out in the council’s specification.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Bidders responses will be scored, weighted and totalled, and those invited to tender will be the highest scoring bidders in that process. The following main criteria and weightings apply. Each main criterion may be subdivided into sub criteria which are described in detail in the Pre-Qualification Questionnaire. Financial stability 16 % Health and safety 28 % Customer care 4 % Staffing issues 4 % Experience 30 % Environmental issues 4 % References 12 % Accreditations/memberships 2 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.1.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. This procurement is open to small and medium sized businesses which can meet the criteria, as well as to large businesses.
2. This procurement has not been broken down into lots as the consortium members require a consistent method for the management and processes relating to the contract. However, a main contractor may use subcontractors for which he takes full responsibility under the contract.
3. This service is currently contracted out and in the event of a change of provider then TUPE may apply to the staff involved. Bidders should take their own professional advice on any transfer of staff.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Northamptonshire Council
Cedar Drive
NN14 4LZ Thrapston
UNITED KINGDOM
Telephone: +44 1832742000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: East Northamptonshire Council will incorporate a minimum ten day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in Section I.1 above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (As Amended) provide for the aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months) although this time period may be reduced to 30 days in certain circumstances. Where a legal challenge is launched the Contracting Authority would be obliged to suspend the making of a contract. Where a legal challenge is launched after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.12.2014

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