Grounds maintenance services Essex

Grounds maintenance services Essex

Swan Housing Association Limited (Swan) wishes to procure Grounds Maintenance Contracts for the provision of a range of grounds maintenance services to properties managed by Swan.

UK-Billericay: grounds maintenance services

2012/S 163-271479

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swan Housing Association Limited
Pilgrim House, High Street, Essex
For the attention of: Mathew Clarke
CM12 9XY Billericay
UNITED KINGDOM
E-mail: e-tenders@swan.org.uk

Internet address(es):

General address of the contracting authority: www.swan.org.uk

Further information can be obtained from: As detailed in the Pre Qualification Questionnaire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: As detailed in the Pre Qualification Questionnaire

Tenders or requests to participate must be sent to: As detailed in the Pre Qualification Questionnaire

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Grounds Maintenance Contracts.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Swan Housing Association Limited (Swan) wishes to procure Grounds Maintenance Contracts for the provision of a range of grounds maintenance services to properties managed by Swan. The services to be provided under the Contracts include:
Grass cutting.
Shrubs, flower beds, boarders, planters and hedges.
Hard standing car parks, estate roads and pedestrian walkways.
Trees.
Any other related works or services.
There will be four Contracts, one for each Contract Lot. Each Contract Lot will cover a different geographic region. These Contract Lots and their estimated value are set out in Annex B of this Notice, and are further detailed in the Pre Qualification Questionnaire (PQQ) for this procurement.
It is envisaged that the Contracts with the successful contractor(s) will each last for an initial period of 3 years, with up to two 1 yearly extensions at Swans sole discretion, giving a total potential term of 5 years.
II.1.6)Common procurement vocabulary (CPV)

77314000, 77342000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total value of the services to be carried out under the contracts is approximately 240 000 GBP per annum, giving a total value of approximately 1 200 000 GBP over the potential 5 year term.
Estimated value excluding VAT: 1 200 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: It is envisaged that the Contracts with the successful contractor(s) will each last for an initial period of 3 years, with up to two 1 yearly extensions at Swans sole discretion, giving a total potential term of 5 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Contract Lot 1 – East London

1)Short description
Provision of grounds maintenance services in the above region. For further details please refer to the PQQ.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
Approximately 91 000 GBP per annum (excluding VAT).
Estimated value excluding VAT: 91 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Contract Lot 2 – Basildon
1)Short description
Provision of grounds maintenance services in the above region. For further details please refer to the PQQ.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
Approximately 42 000 GBP per annum (excluding VAT).
Estimated value excluding VAT: 42 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Contract Lot 3 – Southend
1)Short description
Provision of grounds maintenance services in the above region. For further details please refer to the PQQ.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
Approximately 27 000 GBP per annum (excluding VAT).
Estimated value excluding VAT: 27 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Contract Lot 4 – Norh Essex
1)Short description
Provision of grounds maintenance services in the above region. For further details please refer to the PQQ.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
Approximately 72 000 GBP per annum (excluding VAT).
Estimated value excluding VAT: 72 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees, performance bonds, warranties and/or deposits may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be included in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the Contracts.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the Pre Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Article 47 of Directive 2004/18/EC and Regulation 24 Public Contracts Regulations 2006. These requirements are set out in the PQQ.
A copy of the PQQ can be obtained by sending an email request to e-tenders@swan.org.uk.

Minimum level(s) of standards possibly required: Please refer to the PQQ referred to above.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set out in Article 48 of Directive 2004/18/EC and Regulation 25 Public Contracts Regulations 2006. These requirements are set out in the PQQ.
Minimum level(s) of standards possibly required:
Please refer to the PQQ referred to above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 12: and maximum number 24
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Swan Grounds Maintenance Contracts
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

A copy of the PQQ for this procurement can be obtained by sending an email request to e-tenders@swan.org.uk.

Swan Housing Association reserves the right to cancel the procurement and not to proceed with all or part of the Contracts.
Swan Housing Association will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court

Body responsible for mediation procedures

High Court

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32, 32A and Part 9 of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office

VI.5)Date of dispatch of this notice:21.8.2012

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