Grounds Maintenance Services for South Tyneside Council

Grounds Maintenance Services for South Tyneside Council

The contract is for the provision of South Tyneside Council’s grounds maintenance and arboriculture services.

United Kingdom-Jarrow: Agricultural, forestry, horticultural, aquacultural and apicultural services

2015/S 127-233237

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Tyneside Council
Corporate Procurement Service, Hawthorne House
For the attention of: Mr Kevin Graham
NE32 3DP Jarrow
UNITED KINGDOM
E-mail: kevin.graham@southtyneside.gov.uk

Internet address(es):

General address of the contracting authority: http://www.southtyneside.info/

Electronic access to information: www.qtegov.com/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: www.qtegov.com/procontract/supplier.nsf

Further information can be obtained from: South Tyneside Council
Corporate Procurement Service, Hawthorne House
For the attention of: Mr Kevin Graham
NE32 3DP Jarrow
UNITED KINGDOM
E-mail: kevin.graham@southtyneside.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South Tyneside Council
Corporate Procurement Service, Hawthorne House
For the attention of: Mr Kevin Graham
NE32 3DP Jarrow
UNITED KINGDOM
E-mail: kevin.graham@southtyneside.gov.uk

Tenders or requests to participate must be sent to: South Tyneside Council
Corporate Procurement Service, Hawthorne House
For the attention of: Mr Kevin Graham
NE32 3DP Jarrow
UNITED KINGDOM
E-mail: kevin.graham@southtyneside.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the provision of South Tyneside Council’s grounds maintenance and arboriculture services. It is being awarded for a duration of 5 years with an option to extend for up to a further 2 year period. The contract is divided into 4 Lots: Lot 1 — Grass; anticipated value range 660 000-1 100 000 GBP per annum Lot 2 — Bowling Greens; anticipated value range 61 000-103 000 GBP per annum Lot 3 — Grave Digging; anticipated value range 84 000-140 000 GBP per annum Lot 4 — Arboriculture; anticipated value range 375 000-875 000 GBP * The anticipated value ranges reflect the proposed extent of works at current rates, with a +/- 25 % tolerance. The Lot 4 anticipated value range also reflects 250 000 GBP of Horticultural works, which would only be authorised on instruction from the Council.

II.1.6)Common procurement vocabulary (CPV)

77000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for the provision of South Tyneside Council’s grounds maintenance and arboriculture services. It is being awarded for a duration of 5 years with an option to extend for up to a further 2 year period. The contract is divided into 4 Lots: Lot 1 — Grass; anticipated value range 660 000-1 100 000 GBP per annum Lot 2 — Bowling Greens; anticipated value range 61 000-103 000 GBP per annum Lot 3 — Grave Digging; anticipated value range 84 000-140 000 GBP per annum Lot 4 — Arboriculture; anticipated value range 375 000-875 000 GBP * The anticipated value ranges reflect the proposed extent of works at current rates, with a +/- 25 % tolerance. The Lot 4 anticipated value range also reflects 250 000 GBP of Horticultural works, which would only be authorised on instruction from the Council.
Estimated value excluding VAT:
Range: between 11 200 000 and 14 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the successful organisation and potentially its supply chain, may be required to actively participate in the achievement of social, economic and environmental regeneration of the locality of, and surrounding the place of delivery of the Contract. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 57- 65 of the Public Contracts Regulations 2015 and to be detailed in the contractor evaluation questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 57- 65 of the Public Contracts Regulations 2015 and to be detailed in the contractor evaluation questionnaire.
Minimum level(s) of standards possibly required: In accordance with Regulations 57- 65 of the Public Contracts Regulations 2015 and to be detailed in the contractor evaluation questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulations 57- 65 of the Public Contracts Regulations 2015 and to be detailed in the contractor evaluation questionnaire.
Minimum level(s) of standards possibly required:
In accordance with Regulations 57- 65 of the Public Contracts Regulations 2015 and to be detailed in the contractor evaluation questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

C6502

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 26-043390 of 6.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.8.2015 – 14:00
Place: South Shields Town Hall
Westoe Road
NE33 2RL South Shields
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenders submitted electronically via NEPO portal and opened by Head of Legal Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Applicants wishing to download the tender documentation must register as a supplier accessing the North East Purchasing Organisation (NEPO) website: www.qtegov.com/procontract/supplier.nsf If you already have a login, select login from the top right corner and enter your user name and password. If you are not registered select Register Free and complete the registration form. Your username and password will be e-mailed to you. To register interest against a contract select the binoculars beside Latest Opportunities Section, enter the Contract Ref.: 9T9L-AMNDL5 in ‘Contains’ field and press search. Tick the select box against the contact and press register, your registration will be confirmed by e-mail and on screen. If you have any queries or require further assistance please contact Scott Bell, Portal Administrator, Tel. +44 1914335949. The Council reserves the right to approve any and all sub-contracting appointments the successful tenderer may make when providing works or services under any resultant contract. The Council reserves the right to change or terminate without notice the procedure for awarding the contract (or part of it) at any time without liability. Tenders and all supporting documentation must be priced in Sterling and written in English. Any agreement entered into will be governed by English law and will be subject to the exclusive jurisdiction of the English Courts. The Council is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The most economically advantageous or any tender will not automatically be accepted.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

South Tyneside Council
Town Hall, Westoe Road
NE33 2RL South Shields
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2015

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