Grounds Maintenance Services Northern Ireland

Grounds Maintenance Services Northern Ireland

The total property portfolio comprises over 163 general needs, sheltered, and supported housing schemes in receipt of grounds maintenance services.

Contract summary


Agriculture and Food

Location of contract

Northern Ireland

Value of contract (£)

£175,000 – £525,000

Published date

15 April 2015

Closing date

30 April 2015

Contract start date

01 July 2015

Contract end date

30 June 2016


The Contracting Authority is seeking Service Provider(s) to provide Grounds Maintenance Services to their various schemes located in Northern Ireland. The total property portfolio comprises over 163 general needs, sheltered, and supported housing schemes in receipt of grounds maintenance services. Full details of all schemes that receive grounds maintenance services and which are to be included in the proposed contract are provided in the tender documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the Trusts development and acquisistions/disposals programme. The proposed scope of the Grounds Maintenance Services will comprise but not be limited to external common area litter picking, bulk debris/fly tipping removal, grass cutting, shrub/rose bed maintenance, hedge maintenance, weed/moss control, culvert clearing works, environmental works, sweeping and litter picking to hard surface areas, litter picking to horticultural areas and other activities generally associated with landscaping/ grounds maintenance as will be specified in the tender documents. Optional grounds maintenance works to tenants gardens and to void properties will also be included in the tender documents. The provision of an “ondemand” out of hours service will also be required.

About the buyer

Contact name

Rand Associates Consultancy Services Ltd


Bell House

107 Bell Street








Other information


All documentation can be downloaded from, eTender@Rand is Rand Associates Consultancy Services Ltd’s e-procurement portal (the “Portal”) for downloading/submission of tender documentation, and communicating requests for and responses to clarification. All requests for Tender Documentation, communications and submissions of Tenders must be made via the Portal, which can be accessed at After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the Tender Documentation: HelmGM1 Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:30 on 23.04.2015. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the economic operators’ responsibility to regularly monitor communications raised and issued through the Portal. Responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system. The identity of the economic operator seeking clarification will not be disclosed to other economic operators. When uploading Tender Documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed Tender submissions is 30.04.2015 at 13.00 Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submission documents will be visible to Helm Housing Ltd and Rand Associates Consultancy Services Ltd only after the closing deadline. Should users have any queries, or experience difficulties with the registration or download/upload system, they should contact the eTenders@Rand helpdesk by calling +44 (0)1737 225 077 (ask for Paul Dugdale or Jonathan Case) or email

How to apply

Please apply directly to the buyer using the contact details provided

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