Grounds Maintenance Services Pembrokeshire

Grounds Maintenance Services Pembrokeshire

Grounds maintenance services for Pembrokeshire Housing Group’s housing estates and sheltered schemes. 8 Lots.

United Kingdom-Haverfordwest: Grounds maintenance services

2017/S 225-468576

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Pembrokeshire Housing Association
Meyler House, St Thomas’ Green
Haverfordwest
SA61 1QP
United Kingdom
Telephone: +44 1437763688
E-mail: judith.arnold@pembs-ha.co.uk
NUTS code: UKL1Internet address(es):Main address: www.pembs-ha.co.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA20225

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Other type: Housing Association

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Grounds Maintenance Services.

Reference number: 2017/015

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Grounds maintenance services for Pembrokeshire Housing Group’s housing estates and sheltered schemes.

II.1.5)Estimated total value

Value excluding VAT: 570 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 8
II.2)Description

II.2.1)Title:

Milford Haven Area

Lot No: 2

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of Grounds Maintenance Services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Pembroke Dock and Pembroke Area

Lot No: 3

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of grounds maintenance services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tenby & Saundersfoot Areas

Lot No: 4

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of grounds maintenance services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Narberth, Clynderwen & Templeton Areas

Lot No: 5

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of grounds maintenance services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

St Davids, Solva, Pen-y-cwm & Letterston Areas

Lot No: 6

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of grounds maintenance services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Neyland, Rosemarket, Johnston, Hook & Freystrop Areas

Lot No: 7

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of grounds maintenance services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

New sites

Lot No: 8

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of grounds maintenance services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Haverfordwest Area

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of Grounds Maintenance Services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 28
Quality criterion – Name: Management / Weighting: 12
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2021
This contract is subject to renewal: yes
Description of renewals:

Contract has a 12 month extension option to 28.2.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/01/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

TUPE applies to Lot 1,2 and 4 only.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=73430

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Targeted training and recruitment, work experience, community initiatives support.

(WA Ref:73430)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Pembrokeshire Housing Association
Meyler House, St Thomas’ Green
Haverfordwest
SA61 1QP
United Kingdom
Telephone: +44 1437763688
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/11/2017

 

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