Grounds Maintenance Services Watford

Grounds Maintenance Services Watford

Thrive Homes is a housing association who is looking to source a single supplier to deliver Grounds Maintenance Services.

United Kingdom-Watford: Grounds maintenance services

2015/S 115-208632

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thrive Homes
Hatters Lane, Croxley Green Business Park
For the attention of: Catherine Cooper
WD18 8YG Watford
UNITED KINGDOM
E-mail: catherine.cooper@thrivehomes.org.uk

Internet address(es):

General address of the contracting authority: http://www.thrivehomes.org.uk

Further information can be obtained from: Thrive Homes
Hatters Lane, Croxley Green Business Park
WD18 8YG Watford
UNITED KINGDOM
E-mail: catherine.cooper@thrivehomes.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Thrive Homes
Hatters Lane
For the attention of: Steve Turner / Derek Marshall
Watford
UNITED KINGDOM
Telephone: +44 527577770
E-mail: support@xantive.co.uk
Internet address: http://www.xantive.co.uk

Tenders or requests to participate must be sent to: www.Xantive.co.uk
Hatters Lane
Watford
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TH 2048: Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Thrive Homes is a housing association who is looking to source a single supplier to deliver Grounds Maintenance Services. It is anticipated that the Contract will commence on 1.4.2016. After 30.9.2020 either party will have the right to terminate the contract at any time and for any reason by providing 6 months’ notice.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77314100, 77340000, 77211500, 03451300, 77312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is predominantly to be carried out within the Three Rivers/Watford area with a small amount of stock in Milton Keynes, Potters Bar and High Wycombe. Within our portfolio there are 8 traditional sheltered schemes, all located within the Three Rivers district.
The successful contractor will work in partnership with Thrive Homes and our other stakeholders to deliver a seamless grounds maintenance service that meets our strategic aims and objectives. We are looking for a contractor that acts as our ambassador on our estates to help us proactively deliver a quality service by reporting any concerns or issues identified. The core contract includes general grounds maintenance such as grass cutting, shrub maintenance, weeding and minor tree works. In addition we require a full tree survey to be undertaken in the first year which will develop into a rolling 5 year cyclical programme of maintenance.
The contract also offers an Assisted Gardening service to older and disabled residents. This basic service comprises of grass cutting and hedge maintenance twice per year. 900 hours were used to provide the assisted gardening service last year however no new customers are being accepted onto the scheme so this is likely to reduce over the lifetime of the contract.
There are approximately 90 schemes where grounds maintenance is required and these ranges from small plots to quite large areas (approx. 12 000 m², predominantly in the Three Rivers/Watford area).
We anticipate that the majority of our schemes will require both grass cutting and shrub maintenance. We have not specified frequency rates as our specification is based on outputs, however during the peak growing season we would expect the contractor to attend at least every fortnight.
All locations are fully set out in the pricing document which includes postcodes. As a growing organisation, Thrive Homes may build or acquire new schemes within one hour’s drive of our head office in Croxley, Hertfordshire. There may be disposals over the life of the contract and thus numbers of the properties may increase or reduce. Where new schemes have recently been acquired, maps are required to show areas maintained as part of the contract.
Thrive Homes is committed to adding social value within all our contracts. As part of this we will be nominating Let’s Talk (a social enterprise set up by Herts Mind Network) as a sub-contractor to deliver grounds maintenance services to three schemes (Ryman Court, Dunfermline House and Sherwood House). The successful contractor will be required to manage this relationship in accordance with Thrive’s social value objectives.

Let’s Talk can be contacted at any time during this procurement. Please contact Mark Lammin at mark.lammin@hertsmindnetwork.org Please also refer to the Let’s Talk Information Leaflet which accompanies these tender documents.

Estimated value excluding VAT:
Range: between 700 000 and 1 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2026

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Detail of deposits, guarantees and other forms of appropriate security are set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Main Financing Conditions and Payment Arrangements are set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Thrive Homes requires the Contract to be with a legal entity. It reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any consortium shall be jointly and severally liable. Legal bodies shall be companies, partnerships or unincorporated joint ventures.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the Public Contract Regulations 2015. This questionnaire is available electronically from http://www.xantive.comand must be returned through this system by the date stated. Minimum levels of standards required are set out in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the Public Contract Regulations 2015. This questionnaire is available electronically from http://www.xantive.comand must be returned through this system by the date stated. Minimum levels of standards required are set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the Public Contract Regulations 2015. This questionnaire is available electronically from http://www.xantive.com and must be returned through this system by the date stated. Minimum levels of standards required are set out in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the Public Contract Regulations 2015. This questionnaire is available electronically from http://www.xantive.com and must be returned through this system by the date stated. Minimum levels of standards required are set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TH 2048
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.7.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

In order to access the relevant tender documentation please log on to the ‘Xantive Tender Platform’ web site:

1. Click the link http://xantive.supplierselect.com/rfp/ If not already registered follow point 2 otherwise log in and follow point 5.

2. Click the link ‘Create a new organisation account’.
3. Provide valid email address to Register Your Account.
4. Login with new details.
5. Click ‘Public Projects’ link at top right of screen.
6. Click ‘Create Invitation’ for the ‘TH 2048: Grounds Maintenance Services (PQQ Stage’ project.
7. Change Status to ‘Accepted’.
8. Complete questionnaire displayed load any documents and change status to ‘submitted’.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.6.2015

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