Grounds Maintenance Tender 2015 – 2016

Grounds Maintenance Tender 2015 – 2016

Open Space Maintenance 2015 – 2016, West Dunbartonshire, Argyll and Bute.

United Kingdom-Dumbarton: Grounds maintenance services

2015/S 103-187539

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dunbritton Housing Association
First Floor, 32 High Street
For the attention of: Mr Callum Smith
G82 1LL Dumbarton
UNITED KINGDOM
Telephone: +44 1389761486
E-mail: admin@dunbritton.org.uk

Internet address(es):

General address of the contracting authority: http://www.dunbritton.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15724

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: CD Environmental Design
Mile End Mill, Abbey Mills
For the attention of: Mr Fraser Dryden
PA1 1JS Paisley
UNITED KINGDOM
Telephone: +44 1415617770
E-mail: team@cdenvironmental.co.uk
Fax: +44 1415617771
Internet address: http://www.cdenvironmental.co.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: CD Environmental Design
Mile End Mill, Abbey Mills
For the attention of: Mr Fraser Dryden
PA1 1JS Paisley
UNITED KINGDOM
Telephone: +44 1415617770
E-mail: team@cdenvironmental.co.uk
Fax: +44 1415617771
Internet address: http://www.cdenvironmental.co.uk/

Tenders or requests to participate must be sent to: Dunbritton Housing Co-operative
First Floor, 32 High Street
For the attention of: Mr Callum Smith
G82 1LL Dumbarton
UNITED KINGDOM
Telephone: +44 1389761486
E-mail: admin@dunbritton.org.uk
Internet address: http://www.dunbritton.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Environment
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Open Space Maintenance 2015 – 2016, West Dunbartonshire, Argyll and Bute.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: West Dunbartonshire, Argyll and Bute.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Open Space Maintenance of common open space areas and gardens in Dunbritton Housing Association’s estates throughout West Dunbartonshire, Argyll and Bute.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=399563

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Maintenance of grass, shrubs, trees, woodland, hedges, unadopted hard surfaces, play areas and bin stores.
Estimated value excluding VAT:
Range: between 40 000 and 70 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: If performance by the successful contractor is satisfactory the Association may agree to extending the contract for a further 1 or 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 30.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim Payments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Adherence to the contract specification and programme.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: All work to be carried out to programme and in accordance with the specification.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(9) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
All work to be carried out to programme and in accordance with the specification.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Responses to questions in PQQ, interviews and references.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15/1394/DU
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.6.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2018.
VI.2)Information about European Union funds

VI.3)Additional information

Contractors will be required to comply with Dunbritton Housing Housing Association’s policies and procedures on residents’ complaints, community benefits, tenant participation and KPIs linked to aspects of the work.
Contractors and their supply chain will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes and other added value contributions by the contractors and their supply chain to support community programmes promoted by the Association.
(SC Ref:399563).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Institute of Chartered Surveyors
9 Manor Place
EH3 7DN Edinburgh
UNITED KINGDOM
E-mail: scotland@rics.org
Telephone: +44 1312257078
Internet address: www.rics.org/scotland
Fax: +44 1312400830

Body responsible for mediation procedures

Royal Institute of Chartered Surveyors
9 Manor Place
EH3 7DN Edinburgh
UNITED KINGDOM
E-mail: scotland@rics.org
Telephone: +44 1312257078
Internet address: www.rics.org/scotland
Fax: +44 1312400830

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.5.2015

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