Gwynedd Council Rural Highways Grass Cutting Tender

Gwynedd Council Rural Highways Grass Cutting Tender

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

United Kingdom-Caernarfon: Verge maintenance work

2016/S 082-145086

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Gwynedd Council
Highways and Municipal, Cibyn Depot
Caernarfon
LL55 2BD
UNITED KINGDOM
Telephone: +44 1286679871
E-mail: steffanjones@gwynedd.gov.uk
NUTS code: UKL12Internet address(es):Main address: www.gwynedd.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Gwynedd Council Rural Highways Grass Cutting Tender.

II.1.2)Main CPV code

45233229

II.1.3)Type of contract

Services

II.1.4)Short description:

Gwynedd Council requires provision under a framework agreement of Highways Rural Verge Maintenance Service for a period of 2 years with an option to extend for a further 12 month period. The framework will be divided into 3 areas, with further districts within those areas as per the tender documentation.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41578

II.1.5)Estimated total value

Value excluding VAT: 420 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 17
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/4)

Lot No: 13

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/5)

Lot No: 14

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/6)

Lot No: 15

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/7)

Lot No: 16

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/8)

Lot No: 17

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Arfon (District 1)

Lot No: 1

II.2.2)Additional CPV code(s)

45112730
45112700
45233229

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 36 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Arfon (District 2)

Lot No: 2

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Arfon (District 3)

Lot No: 3

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 36 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dwyfor (District 6/1)

Lot No: 4

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dwyfor (District 6/2)

Lot No: 5

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dwyfor (District 6/3)

Lot No: 6

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dwyfor (District 6/4)

Lot No: 7

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dwyfor (District 6/5)

Lot No: 8

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dwyfor (District 6/6)

Lot No: 9

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/1)

Lot No: 10

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 36 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/2)

Lot No: 11

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Meirionnydd (District 3/3)

Lot No: 12

II.2.2)Additional CPV code(s)

45233229
45112730
45112700

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

Gwynedd.

II.2.4)Description of the procurement:

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework has an option to extend for a further 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/05/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Gwynedd Council requires provision of a Highways Rural Verge Maintenance Service. The Council has responsibility for ensuring that the Highways Rural Verge Maintenance is of a high standard and will wish to satisfy itself that the contracted service to be provided complies with all statutory requirements which are, or would otherwise have been, obligatory upon the Council or its employees.

The framework will be evaluated on a 75 % price / 25 % quality basis and will be established on a ranked basis. Please see the tender documentation for how the quality element is broken down further.

The framework will run for a period of 2 years but with an option to extend for a further 12 month period.

* Please note that the values identified per lot are estimations only and are based on the maximum possible length of the framework, including the option to extend *

The tender documentation can be accessed by following the instructions below :-

1. Register your company on the eTenderwales portal (this is only required once)

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the ‘Click here to register’ link

— Accept the terms and conditions and click ‘continue’

— Enter your correct business and user details

— Note the username you chose and click ‘Save’ when complete

— You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

— Login to the portal with the username/password

— Click the ‘Open Access PQQs/ITTs’ link. (These are Invitations to Tender open to any registered supplier)

— Click on the relevant ITT to access the content.

Project code: 27096

ITT Code: 53169

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

— This will move the PQQ/ITT into your ‘My PQQ/ITTs’ page. (This is a secure area reserved for your projects only)

— Click on the PQQ/ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box

3. Responding to the tender

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting)

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT

— There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon — Fri (8 am — 6 pm) on:

— eMail: help@bravosolution.co.uk

— Phone: 0800 368 4850 / Fax: 020 7080 0480

(WA Ref:41578).

VI.4)Procedures for review

VI.4.1)Review body

Gwynedd Council
Democracy and Legal, Council Offices, Shire Hall Street
Caernarfon
LL55 1SH
UNITED KINGDOMInternet address:www.gwynedd.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/04/2016

 

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