Hampshire County Council Advocacy Service

Hampshire County Council Advocacy Service

Hampshire County Council Adult Services will be responsible for commissioning and monitoring the contract on behalf of all the funding organisations.

United Kingdom-Winchester: Social work services

2015/S 194-352215

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle
Contact point(s): Paul Knight via Intend (http://in-tendhost.co.uk/hampshire)
For the attention of: Paul Knight
SO23 8UB Winchester
UNITED KINGDOM
Telephone: +44 1962826657
E-mail: paul.knight@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Address of the buyer profile: http://in-tendhost.co.uk/hampshire

Electronic access to information: http://in-tendhost.co.uk/hampshire

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/hampshire

Further information can be obtained from: Hampshire County Council
The Castle
Contact point(s): http://in-tendhost.co.uk/hampshire
For the attention of: Paul Knight
SO23 8UB Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
The Castle
Contact point(s): http://in-tendhost.co.uk/hampshire
For the attention of: Paul Knight
SO23 8UB Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshirehttp://

Tenders or requests to participate must be sent to: Hampshire County Council
The Castle
Contact point(s): http://in-tendhost.co.uk/hampshire
For the attention of: Paul Knight
SO23 8UB Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health
Housing and community amenities
Social protection

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS England
PO Box 16738
B97 9PT Redditch
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Advocacy Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Local Authorities have a statutory duty to arrange for independent advocacy for people.
There are currently four separate local authority contracts for advocacy and 2 spot purchasing arrangements in place in Hampshire and 2 additional contracts for which NHS England is responsible, which are being brought together into a single contract. Hampshire County Council Adult Services will be responsible for commissioning and monitoring the contract on behalf of all the funding organisations.

II.1.6)Common procurement vocabulary (CPV)

85310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 600 000 and 4 297 344 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract period of two years may be extended, at the sole discretion of the service providers, for an additional period or periods not exceeding 2 1-year extensions in total.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium is interested in delivering this project, the group will be required to nominate a lead partner with whom the Service Purchaser can enter into a legal contract or form themselves into a single legal entity for the purpose of the contract before the contract is awarded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Drafted Terms and Conditions will be published in the Invitiation toTender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Selection Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential providers must be able to confirm the availability of financial documents (detailed in the Selection Questionnaire) in order for the County Council to assess their financial standing,in compliance with Regulation 24.
Minimum level(s) of standards possibly required: To support the financial assessment the County Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the Selection Questionnaire Guidance. The Risk Score obtained for the organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 — fail.
Score of between 26 and 49 — pass — subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either of these is unable EN Standard form 02 — Contract notice 7/17 to be provided, this will result in a ‘fail’. Please note a financial appraisal (using the same financial appraisal evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential providers will be required to provide information on the following:
— Insurance
— Sustainability
— Equalities
— Professional Standing
— Past Performance
— Experience and References
— Policies
— Health and Safety.
Minimum level(s) of standards possibly required:
The Service Purchaser will require the Service Provider to have the following levels of cover as a minimum:
Employers Liability Insurance — 5 000 000 GBP
Public Liability Insurance — 5 000 000 GBP
Professional Indemnity Insurance — 2 000 000 GBP
Sustainability: The Council requires its suppliers to support its approach in pro-actively managing its Corporate Social Responsibility including the reduction of its carbon footprint, impact on the environment and use of natural resources, failure to do so will resolute in a ‘Fail’ unless the organisation can clearly demonstrate by providing written evidence that it has taken adequate actions to resolve and prevent the risk of re-occurrence Equalities: The Council has a legal duty to promote equal opportunities and ensure that all members of the community are treated fairly and equally. It is important to know that potential suppliers accept their legal duties in this area and will be able to manage staff appropriately, if they do not this will result in a ‘Fail’ unless the organisation can clearly demonstrate by providing written evidence that it has taken adequate actions to resolve and prevent the risk of re-occurrence Past Performance: requires organisations to declare whether or not it has been issued with Termination,
Default Notice/s on any contracts held within the appropriate time period (3 years for supplies/services and 5 years for Works). This may result in a ‘Fail’ unless you can clearly demonstrate by providing written evidence where indicated that you have taken adequate actions to resolve and address the matter to prevent it re-occurring in future contracts Policies: requires organisation to confirm they have adequate policies in place or are willing to adopt those of Hampshire County Councils. Failure to answer ‘yes’ to either will result in a ‘Fail’.
Health and Safety; If the Tenderer has been subject to any prosecutions, infringements, notices or other actions by the Health & Safety Executive, or other enforcing body such as Fire Service or Environmental Health, in respect of any breach or suspected breach by the Tenderer of health and safety or equivalent legislation, this will result in a ‘Fail’ unless information is provided on action taken to resolve the issue.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AS07577

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Hampshire County Council
The Castle
SO23 8UB Winchester
UNITED KINGDOM
Internet address: http://www.hants.gov.uk/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2015

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