Hampshire County Council Civil Engineering Framework 2016 – 2020

Hampshire County Council Civil Engineering Framework 2016 – 2020

Generation 3 Civil Engineering, Highways and Transportation Infrastructure Works Framework 1 – 2016 to 2020.

United Kingdom-Winchester: Highway maintenance work

2015/S 163-297898

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Economy, Transport and Environment Department The Castle
Contact point(s): Procurement Support
SO23 8UJ Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Address of the buyer profile: http://in-tendhost.co.uk/hampshire

Further information can be obtained from: Hampshire County Council
Economy, Transport and Environment Department, The Castle
SO23 8UJ Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
Economy, Transport and Environment Department, The Castle
SO23 8UJ Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

Tenders or requests to participate must be sent to: Hampshire County Council
Economy, Transport and Environment Department, The Castle
SO23 8UJ Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Hampshire District Council
Penns Place
GU31 4EX Petersfield
UNITED KINGDOM

Eastleigh Borough Council
Civic Offices, Leigh Road
SO50 9YN Eastleigh
UNITED KINGDOM

Fareham Borough Council
Civic Way
PO16 7AZ Fareham
UNITED KINGDOM

Gosport Borough Council
Town Hall, High Street
PO12 1EB Gosport
UNITED KINGDOM

Hart District Council
Civic Offices, Harlington Way
GU51 4AE Fleet
UNITED KINGDOM

Havant Borough Council
Public Service Plaza, Civic Centre Road
PO9 2AX Havant
UNITED KINGDOM

New Forest District Council
Appletree Court
SO43 7PA Lyndhurst
UNITED KINGDOM

Rushmoor Borough Council, Council Offices
Farnborough Road
GU14 7JU Farnborough
UNITED KINGDOM

Test Valley Borough Council
Beech Hurst, Weyhill Road
SP10 3AJ Andover
UNITED KINGDOM

Winchester City Council
City Offices, Colebrook Street
SO23 9LJ Winchester
UNITED KINGDOM

Basingstoke and Deane Borough Council
Civic Offices, London Road
RG21 4AH Basingstoke
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Generation 3 Civil Engineering, Highways and Transportation Infrastructure Works Framework 1 – 2016 to 2020.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works

NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Generation 3 Civil Engineering, Highways and Transportation Infrastructure Works Framework 1 – 2016 to 2020.
The purpose of this tender is to procure a framework of Suppliers to provide general highway improvement works, minor structural improvement works, public authority civil engineering works and associated small value construction work up to an individual project value of 450 000 GBP.
The framework will commence on 1.4.2016 and will be for a period of 48 months.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the pre qualification questionnaire (PQQ) together with any supporting information requested by 14:00 on 21.9.2015.

How to obtain the PQQ/tender documents:
1. The PQQ can be accessed when logged into to In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender, there are 5 tabs:
— ‘Tender’,
— ‘PQQ — documents’,
— ‘Correspondence’,
— ‘Clarifications’, and
— ‘History’.

2. Select the 2nd tab (PQQ) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents.

3. Further guidance:
In addition, guidance on how to participate in a tender — download and upload documents/returns and if required, register your company (free of charge), can be found on the In-Tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
It is intended to issue successful applicants with final tender documents in late October. The deadline for submission of tender responses will be November 2015.
4. Receiving notification emails:
To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your safe senders list.

II.1.6)Common procurement vocabulary (CPV)

45233139, 45232451, 45233141, 45233162, 45233220, 34992100, 45233253, 45233252, 45233221, 44113810, 45232450, 45233142, 45233140,45233210, 45233270, 45233160, 45112500, 44113800, 45233161, 45233290, 34922100, 34996100, 45111000, 45220000, 45232452, 45233125,45233150, 45233223, 45262300, 45342000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The purpose of this tender is to procure a framework of Suppliers to provide small to medium sized highway works of a straightforward nature up to the value of 450 000 GBP. As such this framework will typically include carriageway and footway paving, junction improvements, traffic calming, small-scale carriageway surfacing, cycleways, earthworks, drainage, traffic signs, road markings, car park works, fencing, works to rights of way, traffic management and traffic management design, winter maintenance support, small-scale retaining walls and accommodation works, adoptive works for new developments, site clearance, concrete works, school playground repairs, refurbishments and reconstructions, minor external works to public sector property and works from traffic signals.
Estimated value excluding VAT: 30 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this Contract that all managers and operatives (including Subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015 and set out in the tender documentation.
Insurances: Tenderers are advised that the following minimum insurance levels are required:
— Employer’s liability — 10 000 000 GBP,
— Public liability — 10 000 000 GBP,
— Professional indemnity — 5 000 000 GBP.
Where you do not currently hold the required levels of insurance, it is important you check with your insurance company that your organisation is able to obtain the levels of insurance required.
Written evidence from your insurance company that it will provide insurance(s) to the required levels may be required as part of the tender process.
The Council will not award a contract to an organisation that does not hold and/or cannot provide evidence that it is able to obtain the insurance at levels stated in the PQQ.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015 and set out in the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Included in the PQQ.
Minimum level(s) of standards possibly required:
Experience and References:
Applicants are required to provide details of 3 referees from works contracts undertaken from either or both public or private sector that are relevant to the Council’s requirement during the past 5 years.
It is the Applicant’s responsibility to issue the Council’s standard reference template (as included in the PQQ) to the organisations you have listed and ensure the completed reference is returned directly to the Council by the referee no later than the PQQ submission deadline.
Equalities:
Suppliers are required to comply with equalities and anti-discrimination legislation and to treat all people fairly and equally so that no 1 group is treated less favourably than others.
Sustainability:
The Council requires its Suppliers to support its approach in proactively managing its Corporate Social Responsibility including the reduction of its carbon footprint, impact on the environment and use of natural resources.
Suppliers are required to declare whether their organisation has been issued with termination, default notices on any contracts in the last 5 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 20
Objective criteria for choosing the limited number of candidates: Financial information:
— Pass/fail insurance,
— Pass/fail business activities,
— Weighted supply chain matters,
— Weighted business practices,
— Pass/fail professional and business standing,
— Pass /fail experience and references,
— Weighted declaration,
— Pass/fail.
An overall pass mark of 50 % shall be applied to this pre qualification exercise. Applicants who do not achieve an overall score of 50 % or higher will not be invited to tender. In addition to the achievement of this overall pass mark only the 20 top scoring organisations will be taken through to the Invitation to Tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ET06506

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 118-212509 of 20.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.9.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This framework will not be sub divided into Lots for the following reasons:
This framework is 1 of a series of 3 frameworks each covering a different range of works values. Note, it is essential that only companies of a size capable of undertaking works up to the maximum project value tender for this framework.
Electronic ordering will be used. Electronic invoicing will be accepted with prior agreement and electronic payment via BACS is preferred.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.8.2015

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