Hampshire County Council Print Services Framework

Hampshire County Council Print Services Framework

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Supply of Print and Related Services. 8 Lots.

United Kingdom-Winchester: Leaflets

2016/S 200-361623

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
County Supplies, Bar End Road
SO23 9NR Winchester
United Kingdom

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Address of the buyer profile: www.in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The initial participants in the Contract will be Hampshire County Council and non-profit making Community groups and voluntary organisations. The Framework is also open to educational establishments, such as but not limited to free schools and local authority maintained schools, pre-schools, post 16 colleges, higher education institutions, independent schools (schools that are independent in their finances and governance, they are not dependent upon national or local government), children’s centres and any other types of schools. The Framework is also open to other areas of the public sector, including Local Authorities, Police and Emergency Services, Office of the Police and Crime Commissioner for Hampshire and the Isle of Wight and Hampshire Constabulary NHS Bodies, Central Government Departments and their Agencies and registered charities.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Supply of Print and Related Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKH,UKF,UKJ,UKG,UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 800 000 and 5 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Supply of Print and Related Services.
The Framework Agreement covers the supply of general, office and marketing print using appropriate cost effective production processes and technology to Hampshire County Council and other participating authorities. It also includes finishing, storage, stock call off arrangements and distribution.
The Framework will commence on 1.1.2017 and will be for a period of Four years.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 on Tuesday 22.11.2016.

How to obtain the Tender Documents
The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs — ‘Tender’, (‘ITT — documents’ or enter name you have called this stage), ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.
Opting In and Out
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project.
Further Guidance
In addition, guidance on how to participate in a tender — download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your Safe Senders list.

II.1.6)Common procurement vocabulary (CPV)

22140000, 22150000, 22820000, 22810000, 22470000, 22450000, 22160000, 22900000, 22850000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 0 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Printing including Finishing and Fulfilment

1)Short description

To include: Flyers, Leaflets, Compliment Slips, Letterheads, Business Cards, Postcards, Envelopes, Self Cover Brochures, Files & Pockets, Forms, Booklets, Certificates and Menu Leaflets.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Large Format Printing including Signage and Display

1)Short description

To include: Large Format Printing — Posters, Laminated Posters, Encapsulated Posters and Maps & Drawings. Signage and Display — Correx Crash Boxes, Zoom Flags & Bases, Pop Up Displays, Pull Up Banners, Storm Banners, External PVC Banners, Landscape Interpretation Boards, Lecterns, Acrylic Logos, Hand Held Placards, Panels, Commemorative Plaques, Vehicle Wraps, Pavement Signs and Digital Totems.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Security/Transactional Printing

1)Short description

To include: School Bus Passes, PND Tickets Pressure Seal and T61 Non Endorsable FPN Tickets.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: CD and DVD Services

1)Short description

To include: Printed CDs, CD Duplication, Inlay and Packaging for CDs, Printed DVDs, DVD Duplication, Inlay and Packaging for DVDs and Document Scanning & Archiving to CD/DVD.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Web Offset Printing

1)Short description

To include: Perfect Bound Brochures and Catalogue of Goods & Services.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Bus and Rail Travel Guides

1)Short description

To include: A4 Travel Guides, A5 Travel Guides and Map Guide.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Promotional Merchandise

1)Short description

To include: Pens, Key Rings, Lanyards, Twist USBs, Standard USBs, Draw String Ruck Sacks, Water Bottles, Ruck Sack Covers, Pedometers, Pencils, PVC LED Torches, LED Torches, Cotton Shopper Bags, Promotional Mugs, LED Slap Arm Bands, Slap Bands EN Certified, Slap Bands, Reflective Key Rings, Bicycle Spoke Reflectors, Reflective Zip Pulls, Magna Clips, Silicone Bikes Lights (sets), Childs Reflective Waist Coats, T Shirts, Polo Shirts, Hard Top Mouse Mats, Stress Balls, Sticky Notes, Paper Bags, Promotional Umbrellas and Promotional Balloons.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Labels and Miscellaneous Items

1)Short description

To include: Labels, Stickers, Travel Wallets (custom) and Presentation Binders.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Labels and Miscellaneous Items

1)Short description

To include: Labels, Stickers, Travel Wallets (custom) and Presentation Binders.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CC09635

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.11.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 42 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.10.2016

 

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