Hampshire Highways Service Contract 2017 – 2024

Hampshire Highways Service Contract 2017 – 2024

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Hampshire Highways Service Contract 2017- 2024 (extendable to 2029).

United Kingdom-Winchester: Highway maintenance work

2016/S 022-034251

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hampshire County Council
Economy, Transport and Environment Department, The Castle
Winchester
SO23 8UJ
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
NUTS code: UKJ3Internet address(es):Main address: www.hants.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hampshire Highways Service Contract (HHSC).

Reference number: ENV1114

II.1.2)Main CPV code

45233139

II.1.3)Type of contract

Works

II.1.4)Short description:

Hampshire County Council (HCC) invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Hampshire Highways Service Contract 2017- 2024 (extendable to 2029). The purpose of this Tender is to secure a partner to provide highway maintenance services including contracting expertise and other services for the maintenance and improvement of the HCC highway network.

Whilst the upper estimated threshold for the contract will be 1 500 000 000 GBP, it is envisaged that the annual throughput will be in the region of 30 000 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

34922100
44113810
45220000
45232450
45233140
45233141
45233142
45233150
45233223
45233228
45233229
45233251
45233253
45316200
45316210
45316212
50232200
50511000
63712710
71631480
77211300
77211400
77211500
77312100
90640000
90690000
48331000
45221110
45221111
45221112
45221113
45221119
45221211

II.2.3)Place of performance

NUTS code: UKJ3
NUTS code: UKK15
NUTS code: UKK22
NUTS code: UKJ23
NUTS code: UKJ24
Main site or place of performance:

Hampshire.

II.2.4)Description of the procurement:

The purpose of this Tender is to secure a partner to provide primarily highway maintenance contracting expertise and services for the Hampshire County Council highway network. As such, this Contract will involve working closely with HCC staff to provide highway, verge and winter maintenance operations such as: carriageway surfacing and surface dressing, footway and carriageway patching and minor repairs, kerbing and paving maintenance and installation, including special kerbs and high quality paving materials, drainage cleaning, drainage and ducting installation and maintenance, traffic management and traffic management design, installation of traffic signs, road studs and markings, installation of street furniture, and traffic signal equipment, installation of specialist surfacing and anti-skid, installation and maintenance of vehicle restraint systems, arboriculture, soft landscaping and vegetation work, winter maintenance operations, highway defect repairs, highway recycling, provision of a highway emergency response service and claims handling damage to highways infrastructure, weeds, maintenance of highway structures, cattle grids.

This Contract may also include; Contractor design, retaining wall sea defence and coastal work, work on new/ reconstructed/ replacement highway structures, improvement works, earthworks and embankment stabilisation, car park reconstruction and surfacing, works to access roads and other external works to public sector property, and minor building works associated with civil engineering projects.

To participate in this procurement, parties should register their interest in the contract via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Pre-Qualification Questionnaire (PQQ) together with any supporting information requested by 14:00 on 4.3.2016.

The PQQ can be accessed, when logged into to In-Tend, by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are 5 tabs — ‘Tender’, ‘PQQ — documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (PQQ) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-Tend site under the ‘Help’ or ‘information for Suppliers’ buttons.

To ensure you receive email alerts and notifications from our system, please add the email domain ‘@intend.co.uk’ to your Safe Senders list.

There will be a presentation to prospective Tenderers on Friday 12.2.2016 at Winchester Discovery Centre, Jewry Street, Winchester SO23 8SB. If you would like to attend this event, please submit the names of those attending via the In-Tend correspondence facility no later than 2 days prior to the event. A maximum of 3 attendees per organisation is permitted.

It is intended to issue successful applicants with final tender documents in April 2016. The deadline for submission of tender responses will be July 2016.

A supplier event will also take place for the 5 shortlisted tenderers in Winchester on Tuesday 12.4.2016. Invitations will be issued to Tenderers following PQQ evaluation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2017
End: 30/04/2024
This contract is subject to renewal: yes
Description of renewals:

The term of the HHSC will be for an initial period from 1.8.2017 until 30.4.2024 with possible additional service periods of up to 5 years available. The additional service periods may be awarded by the Authority, subject to the successful and continuing performance measures identified in the Contract Documents and through discussion and partnership working with HCC.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Grounds for Mandatory Exclusion — Pass/Fail

Grounds for Discretionary Exclusion — Pass/Fail

Economic & Financial Standing — Pass/Fail

Insurance — Pass/Fail

Technical & Professional Ability — Experience — Weighted

Technical & Professional Ability — References — Weighted

Supply Chain Matters — Weighted

Business Practices — Pass/Fail

Quality Assurance — Pass/Fail

Health & Safety — Pass/Fail

An overall pass mark of 50 % shall apply to this prequalification stage. Suppliers who do not achieve an overall score of 50 % or higher will not be invited to tender.

In addition to the achievement of this overall pass mark, only the five top scoring organisations will be taken through to the Invitation to Tender Stage. In the event that any tenderers have the same overall mark, resulting in more than five top scorers, the tenderer with the highest score for Technical & Professional Ability will be taken forward to ITT stage. If the Technical & Professional Ability scores are equal the tenderer with the highest score for Supply Chain Matters will be taken forward. Tenderers should also note that, following evaluation of initial tenders, a shortlist of three tenderers will be invited to negotiate leading to submission of the final tender. Negotiations may take place in successive stages.

Hampshire County Council intends to use the Competitive Procedure with Negotiation (CPN) to procure this contract.The Negotiation process will be undertaken with the selected Tenderers on specific elements of the contract as follows:

— Winter Maintenance

— Emergency Response

— Highway Defect Repairs

— Drainage Cleansing

— Highway Recycling

Only those areas above will be open to negotiation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.

Minimum level(s) of standards possibly required:

As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.

Minimum level(s) of standards possibly required:

As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 112-202145

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/03/2016
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Electronic Invoicing will be accepted with prior agreement and electronic payment via BACS is preferred.

Hampshire County Council are primarily procuring this contract for their requirements. The contract will however be open to the following Authorities to use with prior agreement:

— Isle of Wight Council, County Hall, High St, Newport, Isle of Wight, PO30 1UD;

— Portsmouth City Council, Civic Offices, Guildhall Square, Portsmouth, Hampshire, PO1 2BG;

— Southampton City Council, Civic Centre, Southampton, Hampshire, SO14 7LY;

— Wiltshire Council, Bythesea Road, Trowbridge, Wiltshire, BA14 8JN;

— Dorset County Council, County Hall, Colliton Park, Dorchester, DT1 1XJ;

— Surrey County Council, County Hall, Penrhyn Road, Kingston upon Thames, KT1 2DN;

— East Sussex County Council, County Hall, St Anne’s Crescent, Lewes, BN7 1UE;

— West Sussex County Council, County Hall, Chichester, PO19 1RQ;

— Basingstoke Borough Council, Civic Offices, London Road, Basingstoke, Hampshire, RG21 4AH;

— Rushmoor Borough Council, Council Offices, Farnborough Road, Farnborough, Hampshire, GU14 7JU;

— East Hants District Council, Penns Place, Petersfield, Hampshire, GU31 4EX;

— Havant Borough Council, Public Service Plaza, Civic Centre Road, Havant, PO9 2AX;

— Fareham Borough Council, Civic Offices, Civic Way, Fareham, Hampshire, PO16 7AZ;

— Gosport Borough Council, Town Hall, High Street, Gosport, PO12 1EB;

— Test Valley Borough Council, Beech Hurst, Weyhill Rd, Andover, SP10 3AJ;

— New Forest District Council, Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA;

— Eastleigh Borough Council, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN;

— Winchester City Council, City Offices, Colebrook Street, Winchester, Hampshire, SO23 9LJ.

Further to section IV.2.6), Initial Tenders should remain valid for acceptance for a period up to the date of Final Tender submission. Final Tenders should remain valid for acceptance for 120 days following the final date for submission of the tender.

VI.4)Procedures for review

VI.4.1)Review body

Hampshire County Council
Winchester
SO23 8UJ
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

None/not applicable. If you have a complaint or seek to challenge the outcome, please seek independent legal advice on how to proceed.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/02/2016

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