Hampshire’s Building Minor Works Framework

Hampshire’s Building Minor Works Framework

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the creation of a Building Minor Works Framework with 5 Lots.

United Kingdom-Winchester: Construction work

2016/S 102-182002

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Three Minsters House, 76 High Street
Contact point(s): Procurement Support
SO23 8UL Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.partners@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/hampshire/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hampshire County Council; Reading Borough Council; Isle of Wight Council; The Police and Crime Commissioner for Hampshire; Hampshire Fire and Rescue Services; District and Borough Councils, Town and Parish Councils, and Unitary Authorities and successor authorities across Hampshire; Educational establishments (e.g. schools, school governing bodies; voluntary aided schools; foundation schools; Academies Trusts including those schools which may covert to academy status either during the procurement process or during the term of the framework, Free Schools, any faith educational establishments including the Roman Catholic Dioceses and Anglican Dioceses, associated with the named Local Authorities including diocesan authorities, namely Guildford Anglican Diocese; Salisbury Anglican Diocese; Winchester Anglican Diocese and Portsmouth Anglican Diocese; academies; Portsmouth Roman Catholic Diocese; free schools, city technology colleges; foundation partnerships; education authorities, publicly funded schools, universities, colleges, further education establishments; higher education establishments and other educational establishments); National Park Authorities within Hampshire (New Forest and South Downs); Registered Charities within the UK within the geographical areas identified below at II.1.2)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hampshire’s Building Minor Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: The locations of the works will predominantly be in the County of Hampshire.
NUTS code UKK1,UKK2,UKJ11,UKJ23,UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 74

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 112 000 000 and 214 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the creation of a Building Minor Works Framework with 5 Lots covering General Building Works (2 lots); Recladding; Windows & Doors; and Roof Repairs.
The Framework will commence on or around the first quarter of 2017 and will be for a period of 4 years.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Pre-Qualification Questionnaire together with any supporting information requested by 14:00 on Tuesday 28.6.2016.

How to obtain the PQQ documents
The Pre-Qualification Questionnaire can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are 5 tabs –
‘Tender’, ‘PQQ-documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (PQQ — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.
Opting In and Out.
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project.
Further Guidance.

In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Alternatively, if you require training to guide you through the In-tend system, please email procurement.partners@hants.gov.uk by no later than 8.6.2016.

Receiving Notification Emails.
To ensure you receive email alerts and notifications from our system, please add the email domain @in-tend.co.uk to your Safe Senders list.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45421110, 45400000, 45100000, 45262000, 45421130, 45421132, 45260000, 45421112, 45261900, 45200000, 45421111, 45261000,45421120, 45421100, 45421131, 45262650, 45300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 General Building works — order value band 1 GBP to less than 250 000 GBP.
The works in this Lot will typically comprise the following:
— External building fabric repairs and maintenance
— Gutters, fascia, downpipes, roofs, render, brick, stone, windows, doors
— Internal building repairs
— Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations
— Selective interventions throughout an existing building
— Small internal building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Small extensions
— Kitchen blocks, toilet blocks, plant rooms
Lot 2 General Building works — order value band 250 000 GBP to 1 000 000 GBP.
The works in this Lot will typically comprise the following:
— Larger internal/external building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Large extensions
— Kitchen blocks, toilet blocks, plant rooms, classrooms
Lot 3 Recladding — order value band 1 GBP to 2 000 000 GBP.
The works in this Lot will typically comprise the following:
— Re-cladding of a single free standing building
— Re-cladding of a suite of buildings on a specific campus
— Re-cladding of specific embedded buildings within other newer or older existing buildings
— Re-cladding of a whole school
— Refurbishments
— Alterations
— Extensions
Lot 4 Windows and Doors — order value band 1 GBP to 500 000 GBP.
The works in this Lot will typically comprise the following:
— Minor alterations and repairs to windows
— Re-glazing works
— Single one-off window replacement
— Programmes of repeat work across a number of premises
— Window replacement of all windows in a specific premises.
Lot 5 Roofing — order value band 1 GBP to 250 000 GBP.
The works in this Lot will typically comprise the following:
— Minor alterations and repairs to roofs;
— Single one-off roof re-tiling or recovering;
— Programmes of roof re-tiling or recovering work across a number of premises;
— Large re-tiling or recovering work over a specific premises.
Estimated value excluding VAT:
Range: between 11 200 000 and 214 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Building Minor Works — Project Values between 1 GBP and less than 250 000 GBP

1)Short description

The works in this Lot will comprise of repairs, refurbishments and alterations, and small extensions and new builds. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45000000, 45400000, 45262000

3)Quantity or scope

Examples of this work might include small scale:
— External building fabric repairs and maintenance
— Gutters, fascia, downpipes, roofs, render, brick, stone, windows, doors
— Internal building repairs
— Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations
— Selective interventions throughout an existing building
— Small internal building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Small extensions
— Kitchen blocks, toilet blocks, plant rooms.
Estimated value excluding VAT:
Range: between 36 000 000 and 64 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit general building Contractors with experience of managing most building trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of one element (works package) of a building project.
Lot 1 will be allocated a maximum of 37 Contractors.

Lot No: 2 Lot title: General Building Works — Project Values between 250 000 GBP and 1 000 000 GBP

1)Short description

The works in this Lot will comprise of repairs, refurbishments, alterations, extensions and new builds. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45000000, 45260000, 45400000, 45262000

3)Quantity or scope

Examples of this work might include larger more complex works:
— Larger internal building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Large extensions
— Kitchen blocks, toilet blocks, plant rooms, classrooms.
Estimated value excluding VAT:
Range: between 24 000 000 and 40 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit general building Contractors with experience of managing most building trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of 1 element (works package) of a building project.
This Lot will be allocated a maximum of 7 Contractors.

Lot No: 3 Lot title: Recladding Works — Project Values between 1 GBP and 2 000 000 GBP

1)Short description

The works in this Lot comprise the specialist recladding of buildings. Typical buildings includes but is not limited to offices, Schools (Scola System), Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45262650, 45000000, 45262000

3)Quantity or scope

Examples of this work might include:
— Re-cladding of a single free standing building
— Re-cladding of a suite of buildings on a specific campus
— Re-cladding of specific embedded buildings within other newer or older existing buildings
— Re-cladding of a whole school
— Refurbishments
— Alterations
— Extensions.
Estimated value excluding VAT:
Range: between 20 000 000 and 50 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit general building Contractors with experience in cladding works, and in particular SCOLA Systems.
This Lot will be allocated a maximum of 7 Contractors.

Lot No: 4 Lot title: Doors and Windows Works — Project Values between 1 GBP and 500 000 GBP

1)Short description

The works in this Lot comprise repairs, maintenance and replacement of doors and windows to buildings. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45000000, 45421130, 45421120, 45421132, 45421100, 45421112, 45421110, 45421131, 45421111

3)Quantity or scope

Examples of this work might include:
— Minor alterations and repairs to windows
— Re-glazing works
— Single one-off window replacement
— Programmes of repeat work across a number of premises
— Window replacement of all windows in a specific premises.
Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit Contractors experienced in the supply, installation and repairs of windows and doors, and associated services.
This Lot will be allocated a maximum of 9 Contractors.

Lot No: 5 Lot title: Roofing Works — Project Values between 1 GBP and 250 000 GBP

1)Short description

The works in this Lot comprise repairs and replacement to all kinds of roofing on Local Authority and public sector buildings. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45260000, 45261000, 45261900

3)Quantity or scope

Examples of this work might include:
— Minor alterations and repairs to roofs;
— Single one-off roof re-tiling or recovering;
— Programmes of roof re-tiling or recovering work across a number of premises;
— Large re-tiling or recovering work over a specific premises.
Estimated value excluding VAT:
Range: between 20 000 000 and 40 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit Contractors experienced in various types of roofing repairs or replacements and associated services.
This Lot will be allocated a maximum of 14 Contractors.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined in the Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in the Tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: Tenders are advised that the following minimum insurance levels are required:
Employer’s Liability 10 000 000 GBP,
Public Liability 10 000 000 GBP,
Professional Indemnity 5 000 000 GBP (Lot 3 only).
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 129
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

F07139

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 211-381974 of 30.10.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.5.2016

 

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