Hampshire’s Mechanical and Electrical Minor Works Framework

Hampshire’s Mechanical and Electrical Minor Works Framework

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Creation of a framework agreement covering 4 lots; 2 for electrical services and 2 for Mechanical Services.

United Kingdom-Winchester: Building installation work

2016/S 102-182005

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Three Minsters House, 76 High Street
Contact point(s): Procurement Support
SO23 8UL Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.partners@hants.gov.uk

Internet address(es):

Address of the buyer profile: https://in-tendhost.co.uk/hampshire/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hampshire County Council; Reading Borough Council; Isle of Wight Council; The Police and Crime Commissioner for Hampshire; Hampshire Fire and Rescue Services; District and Borough Councils, Town and Parish Councils, and Unitary Authorities and successor authorities across Hampshire; Educational establishments (e.g. schools, school governing bodies; voluntary aided schools; foundation schools; Academies Trusts including those schools which may covert to academy status either during the procurement process or during the term of the framework, Free Schools, any faith educational establishments including the Roman Catholic Dioceses and Anglican Dioceses, associated with the named Local Authorities including diocesan authorities, namely Guildford Anglican Diocese; Salisbury Anglican Diocese; Winchester Anglican Diocese and Portsmouth Anglican Diocese; academies; Portsmouth Roman Catholic Diocese; free schools, city technology colleges; foundation partnerships; education authorities, publicly funded schools, universities, colleges, further education establishments; higher education establishments and other educational establishments); National Park Authorities within Hampshire (New Forest and South Downs); Registered Charities within the UK within the geographical areas identified below at II.1.2)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hampshire’s Mechanical and Electrical Minor Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: The locations of the works will predominantly be in the County of Hampshire.
NUTS code UKK1,UKK2,UKJ11,UKJ23,UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 64

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 26 000 000 and 48 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Creation of a framework agreement covering 4 lots; 2 for electrical services and 2 for Mechanical Services.
It is envisaged the Framework will commence on or around the first quarter of 2017 and will be for a period of 4 years.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Pre-Qualification Questionnaire together with any supporting information requested by 14:00 on Tuesday 28.6.2016.

How to obtain the PQQ Documents
The Pre-Qualification Questionnaire can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs — ‘Tender’, PQQ — Documents’ ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (PQQ — Documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.
Opting In and Out.
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project.
Further Guidance.

In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Alternatively, if you require training to guide you through the In-tend system, please email procurement.partners@hants.gov.uk by no later than 8.6.2016.

Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain @in-tend.co.uk to your Safe Senders list.

II.1.6)Common procurement vocabulary (CPV)

45300000, 45310000, 45350000, 50700000, 45351000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 Mechanical Services — order value band 1 GBP to less than 75 000 GBP.
The typical type of works will be;-
— Small boiler, gas fired water heater or calorifier replacements,
— Pipework modifications or smaller scale replacement (domestic water and heating),
— Associated elements including controls, thermal insulation, asbestos management, building penetrations and making good, boxing of pipes, minor decorations and making good.
— Excavations and reinstatement etc. for external services installation;
— Ventilation works to spaces for catering areas, general occupied spaces and changing/shower rooms.
— Installation or replacement of small scale comfort cooling systems.
Lot 2 Mechanical Services — order value band 75 000 GBP — 500 000 GBP.
The typical works will be;
— Major plant replacement schemes; boilers, chillers and their associated equipment
— Large scale pipework infrastructure replacement
— External pipework infrastructure replacement
— Major automatic controls renewal or reconfigurations
— Major ventilation system replacement and air handling plant to spaces for catering areas, general occupied spaces and changing/shower rooms.
— Programmes comprising work on multiple sites
— Larger air conditioning and comfort cooling installations
Lot 3 Electrical Services — order value band 1 GBP to less than 75 000 GBP.
The typical works will be;-
— Individual switchgear/distribution board replacement
— Alterations to or replacement of wiring infrastructure
— Modifications and additions to general electrical installations and specialist electrical system installations
— Lighting replacement
— Lighting controls
Lot 4 Electrical Services — order value band 75 000 GBP — 500 000 GBP
The typical works will be;
— Major switchgear/distribution board replacement/upgrade schemes
— Large scale wiring infrastructure replacement
— External cable infrastructure replacement
— Replacement and modifications and additions to general electrical installations and specialist electrical system installations
— Major lighting replacement schemes including lighting controls
— Programmes comprising work on multiple sites.
Estimated value excluding VAT:
Range: between 26 000 000 and 48 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mechanical Minor Works — Project Values between 1 GBP and less than 75 000 GBP

1)Short description

The works in this Lot will comprise repair and replacement of mechanical installations, such as heating systems, and HVAC and associated electrical works. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45350000, 50700000, 45351000

3)Quantity or scope

Lot 1 Mechanical Services — Project Values between 1 GBP to less than 75 000 GBP.
The typical type of works will be;-
— Small boiler, gas fired water heater or calorifier replacements,
— Pipework modifications or smaller scale replacement (domestic water & heating),
— Associated elements including controls, thermal insulation, asbestos management, building penetrations and making good, boxing of pipes, minor decorations and making good.
— Excavations and reinstatement etc. for external services installation;
— Ventilation works to spaces for catering areas, general occupied spaces and changing/shower rooms.
— Installation or replacement of small scale comfort cooling systems.
Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit mechanical engineering organisations with experience of managing most mechanical engineering trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of a single element of a mechanical project.
This Lot will be allocated a maximum of 30 Contractors.

Lot No: 2 Lot title: Mechanical Minor Works — Project Values between 75 000 GBP and 500 000 GBP

1)Short description

The works in this Lot will comprise repair and replacement of mechanical installations, such as heating systems, and HVAC and associated electrical works. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45350000, 50700000, 45351000

3)Quantity or scope

Lot 2 Mechanical Services 75 000 GBP — 500 000 GBP.
The typical works will be;
— Major plant replacement schemes; boilers, chillers and their associated equipment
— Large scale pipework infrastructure replacement
— External pipework infrastructure replacement
— Major automatic controls renewal or reconfigurations
— Major ventilation system replacement and air handling plant to spaces for catering areas, general occupied spaces and changing/shower rooms.
— Programmes comprising work on multiple sites
— Larger air conditioning and comfort cooling installations.
Estimated value excluding VAT:
Range: between 6 000 000 and 12 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit mechanical engineering Contractors with experience of managing most mechanical engineering trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of a single element of a mechanical project.
This Lot will be allocated a maximum of 7 Contractors.

Lot No: 3 Lot title: Electrical Minor Works — Project Value 1 GBP to less than 75 000 GBP

1)Short description

The works in this Lot will comprise repair and replacement of electrical systems including but not limited to lighting, small power, fire alarms and associated mechanical works. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45310000, 45300000, 50700000

3)Quantity or scope

Lot 3 Electrical Services 1 GBP to less than 75 000 GBP.
The typical works will be;
— Individual switchgear/distribution board replacement
— Alterations to or replacement of wiring infrastructure
— Modifications and additions to general electrical installations and specialist electrical system installations
— Lighting replacement
— Lighting controls.
Estimated value excluding VAT:
Range: between 6 000 000 and 12 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit electrical engineering Contractors with experience of managing most electrical engineering trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of a single element of an electrical project.
This Lot will be allocated a maximum of 20 Contractors.

Lot No: 4 Lot title: Electrical Minor Works — Project Values between 75 000 GBP and 500 000 GBP

1)Short description

The works in this Lot will comprise repair and replacement of electrical systems including but not limited to lighting, small power, fire alarms and associated mechanical works. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.

2)Common procurement vocabulary (CPV)

45310000, 45300000, 50700000

3)Quantity or scope

Lot 4 Electrical Services 75 000 GBP — 500 000 GBP.
The typical works will be;
— Major switchgear/distribution board replacement/upgrade schemes
— Large scale wiring infrastructure replacement
— External cable infrastructure replacement
— Replacement and modifications and additions to general electrical installations and specialist electrical system installations
— Major lighting replacement schemes including lighting controls
— Programmes comprising work on multiple sites.
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This Lot would suit electrical engineering Contractors with experience of managing most electrical engineering trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of a single element of an electrical project.
This Lot will be allocate a maximum of 7 Contractors.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined in the Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in the Tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: Tenderers are advised that the following minimum insurance levels are required:
Employer’s Liability 10 000 000 GBP;
Public Liability 10 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 103
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

F07141

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 211-381973 of 30.10.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.5.2016

 

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