Hard and soft facilities management services London

Hard and soft facilities management services London

The University of the Arts London seeks competitive offers for the provision of the following listed services to be delivered at the various sites that are owned and/or leased by the University.

UK-London: building and facilities management services

2012/S 83-136571

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of the Arts London
1 Granary Square, 5th floor, Granary Building
Contact point(s): Procurement Department (5th Floor)
For the attention of: Mr. A.R.Lallmahamood (MCIPS)
N1C 4AA London
UNITED KINGDOM
Telephone: +44 2075148401
E-mail: r.lallmahamood@arts.ac.uk
Fax: +44 2075146095

Internet address(es):

General address of the contracting authority: http://www.arts.ac.uk

Address of the buyer profile: www.arts.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Hard & soft facilities management services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Building and facilities management services. The University of the Arts London seeks competitive offers for the provision of the following listed services to be delivered at the various sites that are owned and/or leased by the University. Main services being tendered for are as follows:
1. Building, fabric maintenance, plant & planned preventative maintenance, cleaning services & pest control services.
2. Building, fabric maintenance, plant & planned preventative maintenance
3. Cleaning services
4. Pest control services
II.1.6)Common procurement vocabulary (CPV)

79993000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
A contract for the provision of services listed below will be entered into for a minimum of 3 years, with the option to extend for a further 12 months:
1. Building, fabric maintenance, plant & planned preventative maintenance, cleaning services & pest control services.
2. Building, fabric maintenance, plant & planned preventative maintenance
3. Cleaning services
4. Pest control services
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.11.2012. Completion 31.10.2015

Information about lots

Lot No: 1 Lot title: Building & facilities management services (one-stop-shop)

1)Short description
All inclusive provision of building & facilities management services:
1. Plant preventative maintenance
2. Planned fabric and structures maintenance
3. Routine repair work
4. Emergency repairs and urgent repairs
5. Minor building and maintenance work
6. Building-cleaning services
7. Miscellaneous cleaning services
8. Accommodation cleaning services
9. Office cleaning services
10. Pest control services
2)Common procurement vocabulary (CPV)

79993000

3)Quantity or scope
Please note that the service categories set out above are not restrictive or entirely subjective to the CPV code and/or descriptions. Reference to the CPV code should be used as guidance for the service type being tendered. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.
4)Indication about different date for duration of contract or starting/completion
Starting 1.11.2012. Completion 31.10.2015
5)Additional information about lots
The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this Invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The Respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘Offer’ for the tendered Lot(s).
Lot No: 2 Lot title: Plant & planned preventative maintenance
1)Short description
All inclusive provision of services associated with plant & planned preventative maintenance:
1. Plant & planned preventative maintenance
2. Planned fabric and structures maintenance
3. Routine repair work
4. Emergency repairs and urgent repairs
5. Minor building and maintenance work.
2)Common procurement vocabulary (CPV)

50324200, 71314100, 50531100, 50730000, 45453100, 45331110, 50711000, 50700000

3)Quantity or scope
Please note that the service categories set out above are not restrictive or entirely subjective to the CPV codes and/or descriptions.
Reference to the CPV code should be used as guidance for the service type being tendered. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.
Descriptions of the CPV codes are as follows:
1. Preventive maintenance services;
2. Repair and maintenance services of boilers;
3. Repair and maintenance services of cooler groups;
4. Refurbishment work;
5. Repair and maintenance services of electrical and mechanical building installations;
6. Repair and maintenance services of building installations;
7. Boiler installation work;
8. Electrical services.
4)Indication about different date for duration of contract or starting/completion
Starting 1.11.2012. Completion 31.10.2015
5)Additional information about lots
The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this Invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘Offer’ for the tendered Lot(s).
Lot No: 3 Lot title: Building Cleaning Services
1)Short description
All inclusive provision of services associated with building cleaning:
1. Building-cleaning services
2. Miscellaneous cleaning services
3. Accommodation cleaning services
4. Office cleaning services
5. Feminine hygiene cleaning services.
2)Common procurement vocabulary (CPV)

90900000, 90919000, 90910000, 90911100, 90911200, 90911000, 90911300

3)Quantity or scope
Please note that the service categories set out above are not restrictive or entirely subjective to the CPV codes and/or descriptions.
Reference to the CPV code should be used as guidance for the service type being tendered. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.
Descriptions of the CPV codes are as follows:
1. Cleaning and sanitation services;
2. Accommodation cleaning services;
3. Building and window cleaning services;
4. Office, school and office equipment cleaning services;
5. Miscellaneous cleaning services.
4)Indication about different date for duration of contract or starting/completion
Starting 1.11.2012. Completion 31.10.2015
5)Additional information about lots
The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this Invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘offer’ for the tendered lot(s).
Lot No: 4 Lot title: Pest Control Services
1)Short description
Provision for the delivery of services associated with Pest Control across all the University sites. Please note that the service requirement is not restrictive or entirely subjective to the listed CPV code or description.
2)Common procurement vocabulary (CPV)

90922000

3)Quantity or scope
Reference to the CPV codes should be used as guidance for the type of service(s) requirement being tendered by the Organisation. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.
4)Indication about different date for duration of contract or starting/completion
Starting 1.11.2012. Completion 31.10.2015
5)Additional information about lots
The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘Offer’ for the tendered Lot(s).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A bond or parent company guarantee will be required for all the services being tendered.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special form is required, but the contractor, supplier or service provider will be required to become jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UAL138/04/2012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.6.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
20.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are smaller medium enterprises (SMEs). However, any selection of prospective tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
1. Suppliers must read through the complete set of instructions and follow the process before responding to this tender.
2. This contract will be tendered online using BiP Solutions’ Delta-Ets service.
3. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta.

4. You must register on the website listed above to respond, if you are already registered you will not need to register again, simply use your existing username and password.
5. Please note there is a password reminder link on the homepage.
6. Suppliers must log in, go to your Response Manager and add the following Access Code: 5556TCB5FH
7. The University will release the Pre-Qualification Questionnaire, Evaluation Methodology & Scoring Matrix on or after the 6.6.2012, through the Delta ETS Portal.
8. The deadline for submitting your electronic response(s) to the documents referred above is scheduled for the 21.6.2012 at 17:00hrs.
9. Please ensure that you allow yourself plenty of time when responding to this OJEU notice prior to the closing date and time, especially if you have been asked to upload documents.
10. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

11. All tenders must be in sterling GBP and the resulting contract will be subject to English law.
12. The Offeror acknowledge the fact that by responding to the advert, the University is not liable for any cost incurred throughout the Procurement exercise.
13. The University does not bind itself to accept the lowest or any offer and reserves the right to accept an offer either in whole or in part, each service requirements for this purpose treated as being tendered separately.
14. The University reserves the right to award the contract for the supply of the requirement(s) detailed herein and arising out of this procurement process to none or more than 1 supplier.
15. All information supplied in connection with this OJEU notice shall be regarded as confidential and by submitting an offer; the Respondent agrees to be bound by the condition stated in the descriptive documents and the obligation to preserve the confidentiality of all such information.
16. If you have any question in relation to this advert, the contact details for the Head of Procurement at the University is as follows:
Ray Lallmahamood (MCIPS).
Head of Procurement.
University of the Arts London.
1 Granary Square,
5th floor, Granary Building,
London N1C 4AA.
United Kingdom.
T+44 2075148401.
F+44 2075146095.
M+44 7736055486.
E r.lallmahamood@arts.ac.uk GO Reference: GO-2012425-PRO-3880413.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The University of the Arts London
1 Granary Square, 5th Floor, Granary Building
N1C 4AA London
UNITED KINGDOM
E-mail: r.lallmahamood@arts.ac.uk
Telephone: +44 2075148401
Internet address: http://www.arts.ac.uk/
Fax: +44 2075146095

Body responsible for mediation procedures

DRS-CIArb, on behalf of the Chartered Institute of Arbitrators
12 Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM
E-mail: padre@drs-ciarb.com
Telephone: +44 8452707055
Internet address: www.padre.org.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

DRS-CIArb, on behalf of the Chartered Institute of Arbitrators
12 Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM
E-mail: padre@drs-ciarb.com
Telephone: +44 8452707055
Internet address: www.padre.org.uk

VI.5)Date of dispatch of this notice:25.4.2012

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