Hard and Soft Facilities Contract London

Hard and Soft Facilities Contract London

Contracts may be awarded either as separate hard and soft packages or as a single combined package.

United Kingdom-London: Repair and maintenance services

2016/S 004-004000d and Soft Facilities Contract London

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Trustees of the Imperial War Museum
Lambeth Road
Contact point(s): Bernard Williams Associates
For the attention of: Andrew Hayward
SE1 6HZ London
UNITED KINGDOM
Telephone: +44 2084601111
E-mail: iwmfmtender@bwa.uk.net
Fax: +44 2084641167

Internet address(es):

General address of the contracting authority: http://www.iwm.org.uk

Address of the buyer profile: http://www.bwa.uk.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: national museum

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hard and soft facilities services project — Contract No: IWM/FM/1056.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London, Duxford and Manchester.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contracts may be awarded either as separate hard and soft packages or as a single combined package subject to the results of the Tender process in order to achieve the most economically advantageous solution for IWM.

II.1.6)Common procurement vocabulary (CPV)

50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract consists of the delivery of Hard and Soft Services to IWM’s five branches: IWM London in Kensington in South London, IWM Duxford; HMS Belfast; the Churchill War Rooms in Whitehall and IWM North in Trafford, Greater Manchester.
Estimated value excluding VAT:
Range: between 12 500 000 and 15 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: IWM/FM/1056

1)Short description

Hard facilities services project.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Contract consists of the delivery of Hard Services to IWM’s five branches: IWM London in Kennington in South London, IWM Duxford in; HMS Belfast; the Churchill War Rooms in Whitehall and IWM North in Trafford, Greater Manchester.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A list of the services to be provided at each branch is shown in Schedule 3, along with a brief introduction of the service requirements (not all services). This may not be an exhaustive list and may be subject to change in the final tender documentation.

Lot No: 2 Lot title: IWM/FM/1056

1)Short description

Soft facilities services project.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Contract consists of the delivery of Sofgt Services to IWM’s five branches: IWM London in Kennington in South London, IWM Duxford in; HMS Belfast; the Churchill War Rooms in Whitehall and IWM North in Trafford, Greater Manchester.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A list of the services to be provided at each branch is shown in Schedule 3, along with a brief introduction of the service requirements (not all services). This may not be an exhaustive list and may be subject to change in the final tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Performance measurement by KPIs.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined in Pre-qualification Questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined in Pre-qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: As defined in Pre-qualification Questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined in Pre-qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required:
As defined in Pre-qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As defined in Pre-qualification Questionnaire, all tenderers to be interviewed.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IWM/FM/1056

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.2.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Draft copy of Invitation to Tender is available with the Pre-Qualification Questionnaire along with a Confidentiality Agreement.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.1.2016

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