Hard Building Maintenance Tender

Hard Building Maintenance Tender

Hard Building Maintenance Provision for Academic and Principle Buildings for University of Northumbria at Newcastle.

United Kingdom-Newcastle upon Tyne: Building and facilities management services

2015/S 118-215060

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Northumbria at Newcastle
Ellison Building
Contact point(s): Procurement Services
For the attention of: Stuart Alderson
NE1 8ST Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912273749
E-mail: stuart.alderson@northumbria.ac.uk

Internet address(es):

General address of the contracting authority: http://www.northumbria.ac.uk

Address of the buyer profile: http://www.northumbriaunitenders.org

Further information can be obtained from: University of Northumbria at Newcastle
Sutherland Building
Contact point(s): University of Northumbria at Newcastle
For the attention of: Stuart Alderson
NE1 8ST Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912273749
E-mail: stuart.alderson@northumbria.ac.uk
Internet address: http://www.northumbriunitenders.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hard Building Maintenance Provision for Academic and Principle Buildings for University of Northumbria at Newcastle.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Newcastle Upon Tyne.

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Suitably qualified and experienced companies are invited to express their interest in providing the aforementioned services to Northumbria University for a period of four years with an option to extend for a further period of 2 years. The Services will be delivered in and around the city of Newcastle upon Tyne in the north-east of England and will comprise all University non-residential estate. The University non-residential estate comprises a number of owned and leased property assets spread across two principle Campus locations (City Centre and Coach Lane, Longbenton). Additional property and extensive grounds included within the non-residential estate are located off campus at Bullocksteads sports facility. The estate comprises a diverse mix and age range of properties with the earliest dating back to mid eighteen hundred and more modern developments including City Campus East (2007) and Sports Central (2010).
Location GIA

City Campus 148 062 m2

Coach Lane 32 063 m2

Bullocksteads 1 009 m2

The University is seeking to outsource a range of existing Hard FM services to provide a more cost efficient and customer focussed service to drive continuous improvement and innovation as part of a ‘Best in Class’ Hard FM service model. The University wish to appoint a partner that will support an exceptional Campus experience for all students and visitors and will work with Campus Services who will continue to deliver Soft FM services to support the Estate strategy and to develop the condition and standard of assets through the delivery of exceptional high quality and cost efficient services.
Northumbria University is setting out a radical vision for the future to significantly reposition itself to sit securely within the upper quartile of the UK higher education sector.
Northumbria will be known as a research-rich, business focussed professional university with a global reputation for academic excellence.
The University strategic vision ‘Vision 2025’ will bring change, seen as an opportunity but also a necessity. The University is entering a vastly challenging environment with greater competition and regulatory pressures, sector diversification, more rapid change and an uncertain outlook.
‘Vision 2025’ is underpinned by a 5 year corporate strategy that is measured against the following key strategic outcomes:
— Build Global reputation, market position and revenue streams
— Grow high quality research and use it to drive excellence in all of the University’s activities
— Maximise student and stakeholder satisfaction
— Strengthen operational efficiencies and effectiveness and foster a culture of continuous improvement
The appointed supply partner will deliver Hard FM Services that are aligned with supporting the University to achieve successful strategic outcomes, with particular focus on the following two key areas:
— Maximise student and stakeholder satisfaction
— Strengthen operational efficiencies and effectiveness and foster a culture of continuous improvement
TUPE will apply as applicable to all services included and any contracts concluded within the tender as a result
of this procurement.
The University is a charity within the meaning of Para 1 of Schedule 6 to the Finance Act 2010. Accordingly, the University is potentially exempt from taxation in respect of income or capital gains received within categories covered by sections 478-488 of the Corporation Tax Act 2010 (CTA 2010) (formerly enacted in Section 505 of the Income and Corporation Taxes Act 1988 (ICTA) or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that such income or gains are applied to exclusively charitable purposes.
The University receives no similar exemption in respect of Value Added Tax. Any irrecoverable VAT allocated to tangible fixed assets is included in their cost. Irrecoverable VAT on inputs is included in the costs of such inputs.
Based on the current position there are expected to be employees transferring to the private sector providers on the HFM contract. The University is in the process of collating the relevant employee information as it currently stands for inclusion in the tender documents (appendix B). This information will be refreshed at the appropriate stages in the procurement process to reflect any changes in staff profile during the tender process and prior to transfer.
All the transferring staff (assuming there are no third party employees transferring) are currently members of the LGPS, but the University is not requiring the bidders as part of the procurement process or contractually to offer membership of the LGPS and to seek admitted body status in respect of the transferring staff. Bidders will be allowed to propose their own pension schemes as long as it meets any minimum statutory requirements and this will be clearly set out in the relevant tender documents.

II.1.6)Common procurement vocabulary (CPV)

79993000, 50700000, 51100000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

4 Year Contract with 2 Year option.
Estimated value excluding VAT:
Range: between 10 104 000 and 12 630 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 1 x 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University reserves the right to require deposits, guarantees or other forms of security. Further details of any such requirements will be set out in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The University reserves the right to require groupings of providers to take a particular legal form or to require a single provider to take primary liability, require each party to undertake joint or several liability or otherwise require a particular entity to be responsible for the provision of certain services in accordance with Regulation 63 of the Public Contracts Regulations 2015. If relevant, further details will be set out in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Providers may be asked to actively participate in the achievement of social and/or environmental policy objectives. Accordingly, contract conditions (including any relevant specifications) may relate in particular to social and/or environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 56 to 65 and other relevant provisions of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 56 to 65 and other relevant provisions of the Public Contracts Regulations 2015 and as set out in the PQQ.
Minimum level(s) of standards possibly required: All applicants must provide the financial information requested in the PQQ. Evaluation of economic and financial standing (including any minimum standards) and will be determined by the University as set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 56 to 65 and other relevant provisions of the Public Contracts Regulations 2015 and as set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: In accordance Regulation 65 and other relevant provisions of the Public Contracts Regulations 2015 and in accordance with the process set out in the Pre-qualification documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T14/3450

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

‘University of Northumbria at Newcastle is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation’. The contract start date subject to change will be 17th February 2016.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Northumbria at Newcastle
Sutherland Building
NE1 8ST Newcastle Upon Tyne
UNITED KINGDOM
E-mail: stuart.alderson@northumbria.ac.uk
Telephone: +44 1912273749
Internet address: http://www.northumbria.ac.uk

Body responsible for mediation procedures

University of Northumbria at Newcastle
Sutherland Building
NE1 8ST Newcastle Upon Tyne
UNITED KINGDOM
E-mail: fi.procurement@northumbria.ac.uk
Telephone: +44 1912274334
Internet address: http://www.northumbria.ac.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland). The Regulations set out the requirements on information to be provided and procedures to be followed by the contracting authority prior to award of the contract and on bringing proceedings for breaches or alleged breaches of the Regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: comct.registry@hmcourts-service.gsi.gov.uk
Telephone: +44 2079476112
Internet address: http://www.hmcourts-service.gov.uk

VI.5)Date of dispatch of this notice:

17.6.2015

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