Hard FM Services Contract – Norfolk

Hard FM Services Contract – Norfolk

Norfolk Community Health and Care NHS Trust  is looking for Hard FM Services to replace the current service contracts held by NCHC.

United Kingdom-Norwich: Building and facilities management services

2019/S 152-374361

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Norfolk Community Health and Care NHS Trust
Norwich Community Hospital, Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
Contact person: Lisa Galbraith
Telephone: +44 1603785860
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH1

Internet address(es):Main address: http://www.norfolkcommunityhealthandcare.nhs.uk/

Address of the buyer profile: http://www.norfolkcommunityhealthandcare.nhs.uk/

I.1)Name and addresses

Norfolk and Suffolk Foundation Trust
Bowthorpe Road, Hellesdon Hospital, Drayton High Road
Norwich
NR2 3TU
United Kingdom
Contact person: Lisa Galbraith
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH1Internet address(es):Main address: http://www.nsft.nhs.uk/Pages/Home.aspx

I.1)Name and addresses

Queen Elizabeth Hospital
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH16Internet address(es):Main address: http://www.qehkl.nhs.uk/

I.1)Name and addresses

Norfolk and Norwich University Hospital NHS Foundation Trust
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH15Internet address(es):Main address: http://www.nnuh.nhs.uk/

I.1)Name and addresses

James Paget University Hospital NHS Foundation Trust
Bowthorpe Road, Gorleston-on-Sea
Norwich
NR2 3TU
United Kingdom
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH15Internet address(es):Main address: https://www.jpaget.nhs.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Building-and-facilities-management-services./T6Q97XR6K8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Building-and-facilities-management-services./6NPP3469Y2
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Facilities-management-services./6NPP3469Y2

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hard FM (Building Maintenance) Services

Reference number: 383655380

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The authority is looking for Hard FM Services to replace the current service contracts held by NCHC. The contractor will provide the following services as part of the resultant contract:

CAFM and Helpdesk.

Framework value is calculated as follows:

Current NCHC annual Hard FM spend (including planned and reactive maintenance) = 1 689 000 GBP p/a. The contractor awarded to the framework will be responsible for procuring sub-contractor services through the Trust DPS (Dynamic Purchasing System), but sub-contractors will be directly contracted to the Trust, and managed by the contractor.

It is envisaged that NCHC will contract for at least 4 years under the framework, and the Trust make the assumption that approximately 2 thirds of the current contract value is attributable to planned and reactive maintenance works.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79993000

II.2.3)Place of performance

NUTS code: UKH1
Main site or place of performance:

East Anglia.

II.2.4)Description of the procurement:

The authority is looking to put a framework in place for Hard FM Services at Norfolk Community Health and Care NHS Trust and potentially other Trusts within the Norfolk and Waveney STP. Further information can be found in the specification documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Selection criteria is based on the standard selection questionnaire (SQ) for public sector procurement with additional questions relating to human resources and health and safety.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If less then 3 bidders qualify to progress to the next stage, the authority will, taking all circumstances into consideration, determine whether the competition for the lot is still valid or whether it needs to be amended for republication.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 234-534926

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/09/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/09/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/03/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Building-and-facilities-management-services./T6Q97XR6K8

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/T6Q97XR6K8

GO Reference: GO-201985-PRO-15204822

VI.4)Procedures for review

VI.4.1)Review body

Norfolk Community Health and Care NHS Trust
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
Telephone: +44 1603785860
E-mail: Lisa.Galbraith@nchc.nhs.ukInternet address: http://www.norfolkcommunityhealthandcare.nhs.uk/

VI.4.2)Body responsible for mediation procedures

Norfolk Community Health and Care NHS Trust
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
Telephone: +44 1603785860
E-mail: Lisa.Galbraith@nchc.nhs.ukInternet address: http://www.norfolkcommunityhealthandcare.nhs.uk/
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/08/2019

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