Hard and Soft FM Tender Reading

Hard and Soft FM Tender Reading

The Meller Educational Trust is seeking to centrally procure hard & soft FM services across the Trust.

United Kingdom-Watford: Building and facilities management services

2018/S 005-007232

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Meller Educational Trust
Watford UTC Colonial Way
WD23 4PT
United Kingdom
Contact person: David Hughes
Telephone: +44 1580715531
E-mail: david.hughes@mellereducationaltrust.org
NUTS code: UKJ
Internet address(es):Main address: www.rmandcconsultants.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from another address:
RM&C Consultants Limited
450 Brook Drive Green Park
United Kingdom
Contact person: Mike Pooleman
Telephone: +44 7979850094
E-mail: mike.pooleman@rmandcconsultants.co.uk
NUTS code: UKJ1Internet address(es):Main address: www.rmandcconsultants.co.uk

Tenders or requests to participate must be submitted to the following address:
RM&C Consultants Limited
450 Brook Drive Green Park
United Kingdom
Contact person: Mike Pooleman
Telephone: +44 7976850094
E-mail: mike.pooleman@rmandcconsultants.co.uk
NUTS code: UKJ1Internet address(es):Main address: www.rmandcconsultants.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Meller Educational Trust Hard & Soft FM tender

Reference number: RM&C/2018/MET/790

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The MET is seeking to centrally procure hard & soft FM services across the Trust. In the first instance, this will encompass five academies with the potential to extend to other schools within the Trust as their current arrangements end, and as the Trust grows.

The services may vary between academies to suit the local demographic, site facilities and student numbers, and we would expect bidders to take each school’s needs into account. Equally, the contract terms must be favorable to each institution within the Trust, and we reserve the right for each academy to determine a value for money of the arrangement for their circumstance.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

— Harefield Academy, UB9 6ET.

— Bushey Academy, WD23 3AA.

— Hertswood Academy, WD6 5LG.

— Watford UTC, WD23 4PT.

— Francis Combe, WD25 7HW.

II.2.4)Description of the procurement:

In general, each Academy Site will require the following services to be maintained and supported. Site Specifics will be specified by the site in the Invitation to Tender.

A single point of contact (Helpdesk).

Proven PPM/Reactive Callout documentation system.

Management and Reporting of all the services being provided by the Contractor.

Regular Site/Contract Meetings (a minimum number will be defined within the ITT).

Provide a Planned Preventative Maintenance (PPM) and a Reactive Callout Service across all the services contained in the Contract. These services include (but not limited to):

— Heating Ventilation and Air Conditioning (HVAC), including Boilers etc,

— Hot Water systems including Calorifiers and Point of Use Water Heaters,

— Natural Ventilation systems,

— Ground Source Heat Pumps (GSHP’s),

— Gas Installations (including ‘Gasguard’ type systems) and Annual Certification,

— Closed Loop Water Treatment and monitoring,

— Water Hygiene monitoring including Annual Chlorination of tanks and ‘down’ services,

— Servicing and Certification of RPZ Valves (if applicable),

— Trace Heating and Heat Maintenance Tape,

— Building Management Systems (BMS),

— Solar PV and Solar Thermal Installations (if applicable),

— Thermal Imaging of Electrical Panels and Distribution Boards,

— Fire Alarm systems (this may also include Redcare systems),

— Fire Fighting systems including Sprinklers, Dry Risers, and Hydrants,

— Smoke Extract / Ventilation systems,

— Roller Shutters / Fire Curtains linked to the Fire System,

— Intruder alarms (this may also include Redcare systems),

— Refuge Point and Induction Loop systems,

— Access Control systems,

— Lightning Protection Systems,

— ‘Mansafe’ systems,

— Closed Circuit Television (CCTV) systems, and,

— Water Leak detection systems.

The contractor will be responsible for ensuring Compliance with the equipment/systems for which they are responsible and issuing the associated documentation to the Academy/Trust.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial Fixed Price 3 Year Contract with an option to renew for a further 3 years subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2018
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenderswebsite at:

— http://www.myTenders.org/Search/Search_Switch.aspx?ID=206199.

(MT Ref:206199).

VI.4)Procedures for review

VI.4.1)Review body

RM&C Consultants Limited
Suite 3 Corner House Offices, High Street
TN17 3HE
United Kingdom
Telephone: +44 1580715531Internet address:www.rmandcconsultants.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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