Harrogate Borough Council Repairs and Maintenance Contracts

Harrogate Borough Council Repairs and Maintenance Contracts

The employer requires 3 contractors per Lot as detailed below to undertake repairs and maintenance contracts.

United Kingdom-Harrogate: Repair and maintenance services

2018/S 117-265005

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Harrogate Borough Council
St Lukes Avenue
Harrogate
HG1 2AE
United Kingdom
E-mail: tenders@efficiencynorth.org
NUTS code: UK
Internet address(es):Main address: www.efficiencynorth.org
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://tendermanagement.launchcontrol-systems.com/register/index/1d7e129ed9
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

MCEN_002 Harrogate Borough Council Repairs and Maintenance Contracts

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Harrogate Borough Council (the Employer) has around 3 900 dwellings and 150 public and civic buildings. Dwellings are generally of traditional construction and are no greater than three storeys in height. Public and civic buildings include the Harrogate Convention Centre, important heritage buildings, leisure sites etc.

The Employer requires 3 contractors per Lot as detailed below to undertake repairs and maintenance contracts with the primary purpose to provide additional capacity to the Employer’s Direct Labour Organisation (DLO). Tenderers may bid for any number of lots providing they employ suitably qualified tradesmen and do not sub-contract any of the work without specific approval of the Employer

The work which is being offered is day to day repair work and minor improvements and adaptations within the buildings and dwellings owned or managed by Harrogate Borough Council. The Employer does not guarantee any pre-determined levels of work.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Roofing Repairs & Roof-line Repairs

Lot No: 1

II.2.2)Additional CPV code(s)

45400000
50000000
45210000
45215210
45261900
45260000
45262500
45262330
45262370

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

Roofing Repairs and Roof-line Repairs – including chimney repairs, lead work repairs, roof pointing repairs, roof inspections, roof insulation, tile / slate repairs, felt roof repairs, single ply roof membranes, decking repairs, sheet metal roofing and non-asbestos cement roofing renewals. Also including timber fascia and soffits, upvc fascia and soffits, upvc gutters and fall pipes, seamless aluminium gutters

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 225 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

General Building, Plastering and Tiling Repairs

Lot No: 2

II.2.2)Additional CPV code(s)

45210000
45215210
45262500
45262330
45262370
45400000
50000000
45332300

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

General Building, Plastering and Tiling Repairs – Including excavation, brick and masonry walling repairs and alterations, render repairs, concrete floor repairs, paths and paving repairs and alterations, disabled ramps, drainage renewal and installations, sundry items.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 275 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Drain Maintenance

Lot No: 3

II.2.2)Additional CPV code(s)

50000000
45111240
45330000
45332000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

Drain Maintenance – Including drain clearance, high pressure jetting, camera surveys, root cutting, patch repairs, emptying and repair of septic tanks and interceptors.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 180 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tarmac and Associated Work

Lot No: 4

II.2.2)Additional CPV code(s)

50000000
34922100
44113810
45213310
45233120

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

Tarmac and Associated Work – Including tarmac repairs and renewal, road markings and associated items

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Electrical repairs and minor works

Lot No: 5

II.2.2)Additional CPV code(s)

50000000
45310000
45311000
45317000
45331000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

Electrical repairs and minor works – including fittings, renewal of circuits, ancillary equipment, condition testing, portable appliance testing, simple heating and ventilation, lighting, lamping.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fencing Works

Lot No: 6

II.2.2)Additional CPV code(s)

50000000
45340000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

Fencing – Including constructed timber fencing, panel fencing, gates, post work, timber handrails, plastic handrails.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Decorating Works

Lot No: 7

II.2.2)Additional CPV code(s)

50000000
45442000
45442100
45442180
45442190
45442300
45432200
90690000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

Decorating — Including internal and external painting, stripping, papering, wall treatments, graffiti removal, masonry painting, and textured finishes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cleaning and Sanitation Works

Lot No: 8

II.2.2)Additional CPV code(s)

50000000
90690000
45450000
90900000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKE
NUTS code: UKE2

II.2.4)Description of the procurement:

Cleaning and Sanitation – Including cleaning of empty dwellings, isolated deep cleans, graffiti removal, carpet cleaning

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 170 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Original contracts for 36 months with an additional option to extend by a further 2 x 12 months at the sole discretion of the employer

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the ITT documents

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed in the ITT documents

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice,
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitegall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

19/06/2018

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