Harrow Council Cleaning and Janitorial Services Tender

Lot 1- Corporate Buildings. Lot 2 – Schools.

United Kingdom-Harrow: Accommodation, building and window cleaning services

2018/S 011-020939

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Harrow Council
Civic Centre
Harrow
HA1 2XY
United Kingdom
Contact person: Ms Jessica Covey
Telephone: +44 2087366684
E-mail: jessica.covey@harrow.gov.uk
NUTS code: UKI7

Internet address(es):Main address: http://www.harrow.gov.uk

Address of the buyer profile: http://www.harrow.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=70dd07d7-eaf9-e711-80ea-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=70dd07d7-eaf9-e711-80ea-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning for Corporate Buildings and Schools

Reference number: DN317762

II.1.2)Main CPV code

90911000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority intends to procure Cleaning and Janitorial Services in 2 separate Lots as follows:

Lot 1- Corporate Buildings:

— this will include routine cleaning (including window cleaning) to public and corporate buildings, park buildings as well as scheduled periodic clean.

— this Lot 1 also includes the provision of all janitorial consumables.

— the management of the provision of hygiene bins, hygiene vending and associated services is incorporated in this Lot 1.

Lot 2 – Schools:

— this will include routine cleaning (including window cleaning) of the schools who will access this contract throughout its term via an SLA with the Authority.

— a periodic deep clean programme will be required as part of the bid submission, to be scheduled as and when required.

Bidders can bid for both lots but will only be awarded 1 lot.

II.1.5)Estimated total value

Value excluding VAT: 11 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders can bid for both lots but will only be awarded 1 lot.

II.2)Description

II.2.1)Title:

Lot 1 – Corporate Buildings

Lot No: 1

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

Lot 1 – Corporate Buildings:

— this will include routine cleaning (including window cleaning) to public and corporate buildings, park buildings as well as scheduled periodic clean.

— this Lot 1 also includes the provision of all janitorial consumables.

— the management of the provision of hygiene bins, hygiene vending and associated services are incorporated in this Lot 1.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The contract term is 3 years plus the option to extend on more than 1 occasion for any combination of years, up to 3.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 – Schools

Lot No: 2

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

Lot 2 – Schools:

— this will include routine cleaning (including window cleaning) of the schools who will access this contract throughout its term via an SLA with the Authority.

— a periodic deep clean programme will be required as part of the bid submission, to be scheduled as and when required.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 8 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The contract term is 3 years plus the option to extend on more than 1 occasion for any combination of years, up to 3.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/02/2018

Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Harrow Council
Harrow
United Kingdom

VI.4.2)Body responsible for mediation procedures

Harrow Council
Harrow
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/01/2018

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