Hartlepool Council Print and Mail Service Contract

Hartlepool Council Print and Mail Service Contract

To print and issue personalised Council Tax Bills, Local Council Tax Support and Housing Benefit notifications.

United Kingdom-Hartlepool: Printed matter and related products

2018/S 175-397130

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hartlepool Borough Council
Civic Centre, Hartlepool
Hartlepool
TS24 8AY
United Kingdom
E-mail: karen.cooper@hartlepool.gov.uk
NUTS code: UKC11

Internet address(es):Main address: www.hartlepool.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.procontract.due-north.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Print and Mail Service for Council Tax and Other Items

Reference number: DN 363743

II.1.2)Main CPV code

22000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hartlepool Borough Council intends to appoint a contractor to print and issue personalised Council Tax Bills, Local Council Tax Support and Housing Benefit notifications, Business Rates Bills, Council Tax and Business Rates recovery documents and Housing Benefit Overpayment letters, including inserts and envelopes, with related design services where relevant. The required services also include proposals and costs for mailing arrangements.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30000000
48000000
64000000

II.2.3)Place of performance

NUTS code: UKC11

II.2.4)Description of the procurement:

Hartlepool Borough Council intends to appoint a contractor to print and issue personalised Council Tax Bills, Local Council Tax Support and Housing Benefit notifications, Business Rates Bills, Council Tax and Business Rates recovery documents and Housing Benefit Overpayment letters, including inserts and envelopes, with related design services where relevant. The required services also include proposals and costs for mailing arrangements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The tender renewal process will commence approximately 6 month prior to the expiry date of the existing contract.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Hartlepool Borough Council
Hartlepool
ts24 8ay
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/09/2018

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