Headgear Ministry of Defence

Headgear Ministry of Defence

A Contract for the Supply of Various Non-Protective Ceremonial and Parade Headwear for the Ministry of Defence.

UK-Bristol: headgear and headgear accessories

2012/S 100-166375

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Defence Clothing (DC), DE&S
Cedar 0 #3028, Abbey Wood
For the attention of: Emma Reynolds
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983524
E-mail: DESCommodities-DC-Comrcl-U3a@mod.uk
Fax: +44 1179133950

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
A Contract for the Supply of Various Non-Protective Ceremonial and Parade Headwear for the Ministry of Defence.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKJ14
II.1.3)Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s):
Headgear and headgear accessories. The requirement is for the supply and possible development of a range of non-protective headwear and associated items for the Ministry of Defence.
Headwear will include caps, berets, helmets, feather bonnets, Gurkha slouch hats and various specialist headwear. There will be three packages; Caps (approximately 90 items), Berets (approximately 25 items) and Specialist headwear (Approximately 43 items).
Stock items are to be delivered Delivery Duty Paid (DDP) into Logistic Services Depot at Bicester. Outsize items are to be Direct Delivery to the address stated on the warrant (within the UK). There may be a requirement for ad hoc Development tasks for Specifications, Patterns and Drawings for items on this Contract and these will be raised under Special Tasking Orders.
II.1.6)Common procurement vocabulary (CPV)

18443000

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The requirement is for the supply and possible development of a range of non-protective headwear and associated items for the Ministry of Defence. This consists of approximately 181 items.
Headwear will include caps, berets, helmets, feather bonnets, Gurkha slouch hats and various specialist headwear. There will be three packages; Caps (approximately 90 items), Berets (approximately 25 items) and Specialist headwear (Approximately 43 items).
Stock items are to be Delivery Duty Paid (DDP) delivered into Logistic Services Depot at Bicester. Outsize items are to be Direct Delivery to the address stated on the warrant (within the UK). There may be a requirement for ad hoc Development tasks for Specifications, Patterns and Drawings for items on this Contract and these will be raised under Special Tasking Orders.
Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option of an additional two one year options.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Caps

1)Short description
Stock items are to be Delivery Duty Paid (DDP) into Logistic Services Depot at Bicester. Outsize items are to be Direct Delivery to the address stated on the warrant (within the UK). There may be a requirement for ad hoc Development tasks for Specifications, Patterns and Drawings for items on this Contract and these will be raised under Special Tasking Orders.
2)Common procurement vocabulary (CPV)

18443340

3)Quantity or scope
Approximately 90 military Ceremonial Caps for Tri-Service and Civilian Dependencies.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Berets
1)Short description
Stock items are to be Delivery Duty Paid (DDP) delivered into Logistic Services Depot at Bicester. Outsize items are to be Direct Delivery to the address stated on the warrant (within the UK). There may be a requirement for ad hoc Development tasks for Specifications, Patterns and Drawings for items on this Contract and these will be raised under Special Tasking Orders.
2)Common procurement vocabulary (CPV)

18443310

3)Quantity or scope
Approximately 25 military Berets for Tri-Service and Civilian Dependencies.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Specialist Headwear
1)Short description
Stock items are to be Delivery Duty Paid (DDP) delivered into Logistic Services Depot at Bicester. Outsize items are to be Direct Delivery to the address stated on the warrant (within the UK). There may be a requirement for ad hoc Development tasks for Specifications, Patterns and Drawings for items on this Contract and these will be raised under Special Tasking Orders.
2)Common procurement vocabulary (CPV)

18440000

3)Quantity or scope
Approximately 43 Specialist military headwear for the Ministry of Defence. This encompasses but not limited to Feather Bonnets, Gurkha Slouch Hats, Caps Ceremonial and Scottish Headwear.
Estimated value excluding VAT:
Range: between 800 000 and 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://project.contracts.mod.uk/businessExchange/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Each potential supplier will be required to complete a Statement of Good Standing. Full details of the requirements will be stated in the Pre-Qualification Questionnaire.

III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5 and maximum number 6
Objective criteria for choosing the limited number of candidates: Defence Clothing (DC) will conduct a Pre-Qualification exercise and a Pre Qualification Questionnaire (PQQ) will be issued both electronically and in hard copy to those companies for which an Expression of Interest has been received by 23:59 hours on 2.7.2012. It is planned to issue the PQQ shortly after the closing date for Expressions of Interest. It must be completed and returned to DC in both electronic and hard copy format by the date indicated on the PQQ. The electronic copy should be provided in Microsoft Word 2003 on a CD. Only those companies that can demonstrate a sufficient level of competence against the Authority’s Pre-Qualification criteria will be considered for the inclusion in the tender panel (this will be a maximum of six). Those companies that fail on the pass/fail criteria will be immediately excluded and no further consideration will be given. The applicant’s financial ability to meet this requirement will be assessed on a risk basis and the applicant’s financial accounts will be evaluated by the Authority. Applicants who present an unacceptable financial risk to the Authority will not qualify. Further criteria to be assessed with include but not limited to; managing the supply chain and associated risks; technical capability; managing quality and recent experience of supplying items of a similar nature. Full details of the scoring system will be detailed in the PQQ. Following completion of the PQQ assessment, companies will be ranked with only the top six being selected for the Tender Panel.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DC3B/3530
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.7.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. There will be a requirement for the successful supplier to have the capability to provide Specifications, Standard/ Master Pattern updates and mid life development work to accommodate product improvements to current items. Consequently ISO 9001:2008 accreditation for production, design and development will be required. The Authority will, however, own all or have free user rights for specifications.
The announcement of a future requirement is not to be construed as confirmation that a tender/ Contract will subsequently be issued; announcements are for information only. Thus the issue of a possible future notice, or the issue of an invitation to tender, is not to be construed as a commitment by the MOD to place an order as a result of the tendering exercise or at a later stage. Any expenditure, work or effort undertaken prior to Contract award is a matter solely for the commercial judgement of potential suppliers.
The Key Performance Indicator Measurement process is a tool to provide a consistent means of capturing and reporting performance achievement across MOD-wide business against pre-determined and agreed activities at various times throughout the life of a Contract. Its purpose is to aid the relationship between the MoD and Industry at all levels of the business by a better understanding of the actual performance achieved whilst under Contract. Companies should note that this process will be a feature of any Contracts that may be awarded in respect of this possible requirement. In submitting an expression of interest, interested companies are to confirm their willingness to enter into this process in the event that they are invited to submit a tender and/or offered a Contract.
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 Aug 11. LCS is determining the future strategy for all commodities and services within its remit and may, in the future, place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event, the Authority may satisfy its requirements from the LCS service contract and no further orders will be placed against any framework arising from this notice. GO Reference: GO-2012521-DCB-3938985.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Clothing (DC), DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.5.2012

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