Health Group Internal Audit External Specialist Internal Audit Services

Health Group Internal Audit External Specialist Internal Audit Services

From April 2013, the Internal Audit function will provide the assurance function for the core Department and its ALBs under a DH Internal Audit ‘Group Operating Model’.

UK-Leeds: Internal audit services

2012/S 243-399797

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Quarry House, Quarry Hill
For the attention of: Paul Eagleton
LS2 7UE Leeds
UNITED KINGDOM
E-mail: supplier.helpdesk@dh.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dh.gov.uk

Address of the buyer profile: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Electronic access to information: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Electronic submission of tenders and requests to participate: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See DH Public Bodies Link for more details / links in additional Information
See above
See above
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Health Group Internal Audit External Specialist Internal Audit Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: England.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 6 400 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Department of Health (DH) provides strategic leadership for public health, the NHS and social care in England. The Department of Health’s purpose is to improve England’s health and well-being and in doing so achieve better health, better care, and better value for all. The Department’s (core) Internal Audit function currently delivers (for the Department and some of its Arms Length Bodies [ALBs]) independent assurance on risk management, internal control and governance through a small in-house team and a co-source provision contract. From April 2013, the Internal Audit function will provide the assurance function for the core Department and its ALBs under a DH Internal Audit ‘Group Operating
Model’. The Department wishes to re-tender the required provision and the successful Bidder(s) will be expected to provide a comprehensive range of co-source assurance services which will include audit, governance, risk management and other specialist assurance services.
The assurance services are to be provided to the core DH and its ALBs.
The type of assurance service provider(s) required should be able to deliver audit services similar to those required by DH/ALBs (i.e. capability and capacity to deliver the service to a central government department).
Specialist audit skills, held by the provider(s), required to deliver the services should include (but not limited to):
— Strategic Audit;
— General Systems Audit (e.g. finance, accounting, data security/handling, operations, corporate, HR, payroll);
— Grant Audit;
— IT Audit;
— VFM Audit;
— Procurement and contract management;
— Compliance Checks (including regulatory);
— Corporate Governance audit;
— Risk Management audits (including at a strategic level);
— External/Internal risk analysis;
— Strategy development;
— Project and Programme Management (including at a strategic level);
— Third party assurance requirements
— Clinical Governance
— Quality Management (e.g. processes within a pharmaceutical manufacturing and diagnostic laboratories context)
— Fraud Investigations (including Forensic examination);
— Counter Fraud Services (advice and guidance); or
— Other ad hoc specialisms as may be agreed between the DH Contract Manager and the Contractor (for example specific business function advisers/experts).
The proposed contract will likely be on a ‘call off contract’ basis with no minimum spend value. Estimated annual assurance costs (based on historical expenditure) are around GBP 1,6 m per annum for DH/ALBs. However the Department is continually reviewing its expenditure and budgets.
Some Arms Length Bodies will initially continue to deliver their own assurance function from April 2013 due to existing contracts and the expectation is that they will form part of the Group Operating Model during the course of the proposed contract with the successful Bidder(s).
Useful links:
DH website: http://www.dh.gov.uk/en/index.htm

DH Public Bodies: http://www.dh.gov.uk/health/about-us/public-bodies-2/

Managing Public Money: http://www.hm-treasury.gov.uk/psr_mpm_index.htm

Orange Book: http://www.hm-treasury.gov.uk/d/orange_book.pdf

Government Internal Audit Standards: http://www.hm-treasury.gov.uk/psr_governance_gia_guidance.htm

II.1.6)Common procurement vocabulary (CPV)

79212200, 79200000, 79210000, 79212000, 79212100, 79212300, 79212400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Precise quantities are unknown and will also depend on the number of suppliers appointed but the average annual requirement for assurance and audit services in recent years has been in excess of GBP 1 m.
Estimated value excluding VAT:
Range: between 1 and 6 400 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend the Contract for a further 12 months
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or other guarantees may be required in certain circumstances. See the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See the invitation to tender for further details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has breached Regulation 23 of the Public Contract Regulations 2006.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See the invitation to tender for further details.
Minimum level(s) of standards possibly required: See the invitation to tender for further details.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See the invitation to tender for further details.
Minimum level(s) of standards possibly required:
See the invitation to tender for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Reserved to the accountancy and audit profession.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PZE/012/082.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 198-325614 of 13.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.1.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 15.1.2013 – 16:05
Place:

Quarry House Leeds.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Department of Health, as the Contracting Authority, may establish this Framework Agreement for the benefit of the Department of Health, its Arms Length Bodies (ALBs) and Health Service bodies identified under section 9 of the NHS Act 2006 (as amended). The Department of Health reserves the right to discontinue the
tendering process and not to award the contract.
The Contracting Authority may establish this Framework Agreement for use, potentially, by the following UK public sector bodies (and any future successors to these organisations) Ministry or any other national or federal authority, including their regional or local sub-divisions, specifically referring to – Department of Health – http://www.dh.gov.uk/

Public Health England
NHS Blood and Transplant http://www.nhsbt.nhs.uk/

Medicines and Healthcare products Regulatory Agency http://www.mhra.gov.uk/

and other Department of Health Arms Length Bodies (ALBs), Health service bodies and any other bodies
pursuant to the NHS Act 2006 as amended, or due to be amended, by the Health and Social Care Act 2012,
including, but not limited to:
Health and Social Care Information Centre http://www.ic.nhs.uk/

Monitor Regulator created under section 31 of the NHS Act 2006 http://www.monitor-nhsft.gov.uk/

Health Education England http://healtheducationengland.dh.gov.uk/

Health Research Authority http://www.hra.nhs.uk/

National Institute for Health and Clinical Excellence http://www.nice.org.uk/

NHS Commissioning Board http://www.commissioningboard.nhs.uk/

NHS Trust Development Authority http://www.ntda.nhs.uk/

Care Quality Commission http://www.cqc.org.uk/

Human Fertilisation and Embryology Authority – closing May 2015 http://www.hfea.gov.uk/

Human Tissue Authority http://www.hta.gov.uk/

NHS Business Services Authority http://www.nhsbsa.nhs.uk/

NHS Litigation Authority http://www.nhsla.com/Pages/

Health Protection Agency (HPA) http://www.hpa.org.uk/

Professional Standards Authority for Health and Social Care (PSA) (http://professionalstandards.org.uk/)

This requirement will not be available to Foundation Trusts, NHS Trusts or Commissioning Groups. At a date in the future the Department may look to procure a solution which incorporates the wider NHS.
Transparency:
Potential suppliers should note that, in accordance with Government’s policies on transparency, DH intends to publish the Invitation to Tender (ITT) document, and the text of any Framework Agreement/Contract awarded, subject to possible redactions at the discretion of DH. The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awaiting a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion
of the contracting authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/content/transparency-overview.

This procurement exercise will be completed via the DH eTendering portal (BMS) and candidates wishing to be considered for this (or any other) DH contract must submit their response via BMS. The BMS reference number for this exercise is 58745.
Suppliers should visit http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm to register and download instructions on how to respond.

If you require assistance, please contact the Supplier Helpdesk on +44 1132545777 or supplier.helpdesk@dh.gsi.gov.uk. This helpdesk is available 10:00 to 16:00, Monday to Friday excluding Bank Holidays.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Department of Health will incorporate a standstill period at the point information about the actual award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.12.2012

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