Heating and Hot Water System Servicing Framework East Midlands

Heating and Hot Water System Servicing Framework East Midlands

Servicing, maintenance, repair and installation of heating systems including gas fired, solid fuel and alternative sources.

United Kingdom-Nottingham: Heating works

2016/S 119-211679

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Efficiency East Midlands Ltd
Pure Offices, Sherwood Business Park
Nottingham
NG15 0DT
United Kingdom
Contact person: Rebecca Dermody
Telephone: +44 1623729946
E-mail: rebecca@eem.org.uk
NUTS code: UK

Internet address(es):Main address: http://www.efficiency-em.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Heating-works./XA4NR2DW89
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: body governed by public law (Procurement Consortia)

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Heating and Hot Water System Servicing, Repairs and Installations.

Reference number: EEM0026

II.1.2)Main CPV code

45232141

II.1.3)Type of contract

Services

II.1.4)Short description:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the servicing, maintenance, repair and installation of heating systems including gas fired, solid fuel and alternative sources such as air and ground source. Due to the geographical spread of our Members eligible to use the established framework we have decided to split the works into the following core regional geographical lots:

Lot 1 Nottinghamshire and Derbyshire;

Lot 2 Lincolnshire;

Lot 3 Leiscestershire and Northamptonshire;

Lot 4 Greater London.

An additional Lot has also been made available for Members who have properties across the whole of England and Wales.

Lot 5 National Coverage.

A full description of the Lotting strategy is available in the tender documents. Works will be across a range of building types including tenanted and void domestic and commercial properties.

II.1.5)Estimated total value

Value excluding VAT: 435 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Nottinghamshire and Derbyshire

Lot No: 1

II.2.2)Additional CPV code(s)

45232141
45331100
50720000
50721000
45259300
45331110
45332200
45259000
71314310
71321200

II.2.3)Place of performance

NUTS code: UKF1
Main site or place of performance:

Derbyshire and Nottinghamshire.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the provision of services related to heating and hot water systems. This Lot is for our members who have properties within the Nottinghamshire and Derbyshire regions. The scope of works is likely to include, but not limited to:

— Servicing, maintenance and repair of gas fired central heating systems;

— Servicing, maintenance and repair of alternative heating systems such as oil, solid fuel, air source and ground source systems;

— Installation and upgrading of gas fired heating systems;

— Installation and upgrading of renewable technologies such as air source and ground source heat systems;

— Periodic Inspection Testing;

— Smoke and carbon monoxide detector checks;

— Any additional elements associated with the works listed above.

Contractors are able to tender for any number and mixture of the 4 core regional lots. However please consider the resources you have available and only apply for Lots that you are able to provide the required service level. Consideration should be given to the eventuality that you may secure a place on all lots applied. A full description of the lotting strategy is included in the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 40
Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Contract Notice has been published by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM are available at: www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and Authorised Users entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being 1 of the organisations identified at:www.efficiency-em.co.uk and;

2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organization is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority i.e. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address:www.efficiency-em.co.uk For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at: www.gov.uk A full list of all current registered providers can be found at: www.homesandcommunities.gov.uk A full list of all registered providers can be found at: www.homesandcommunities.gov.uk and of all current registered social landlords can be found at: www.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales

A full list of NHS organisations can be found at:

www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found at:https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies and http://www.education.gov.uk/edubase/home.xhtml

Reference to legislation in this Contract Notice includes successor and/or replacement legislation.

EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice.

EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.

Please note that the total potential value stated in II.2.6) is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

II.2)Description

II.2.1)Title:

Leicestershire and Northamptonshire

Lot No: 2

II.2.2)Additional CPV code(s)

45232141
45331100
50720000
50721000
45259300
45331110
45332200
45259000
71314310
71321200

II.2.3)Place of performance

NUTS code: UKF2
Main site or place of performance:

Leicestershire, Rutland and Northamptonshire.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the provision of services related to heating and hot water systems. This Lot is for our members who have properties within the Leicestershire and Northamptonshire regions. The scope of works is likely to include, but not limited to:

— Servicing, maintenance and repair of gas fired central heating systems;

— Servicing, maintenance and repair of alternative heating systems such as oil, solid fuel, air source and ground source systems;

— Installation and upgrading of gas fired heating systems;

— Installation and upgrading of renewable technologies such as air source and ground source heat systems;

— Periodic Inspection Testing;

— Smoke and carbon monoxide detector checks;

— Any additional elements associated with the works listed above.

Contractors are able to tender for any number and mixture of the core regional lots. However please consider the resources you have available and only apply for Lots that you are able to provide the required service level. Consideration should be given to the eventuality that you may secure a place on all lots applied. A full description of the lotting strategy is included in the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 40
Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 85 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Contract Notice has been published by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM are available at: www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and Authorised Users entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being 1 of the organisations identified at:www.efficiency-em.co.uk and;

2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organization is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority i.e. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address:www.efficiency-em.co.uk For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at: www.gov.uk A full list of all current registered providers can be found at: www.homesandcommunities.gov.uk A full list of all registered providers can be found at: www.homesandcommunities.gov.uk and of all current registered social landlords can be found at: www.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales

A full list of NHS organisations can be found at:

www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found at:https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies and http://www.education.gov.uk/edubase/home.xhtml

Reference to legislation in this Contract Notice includes successor and/or replacement legislation.

EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice.

EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.

Please note that the total potential value stated in II.2.6) is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

II.2)Description

II.2.1)Title:

Lincolnshire

Lot No: 3

II.2.2)Additional CPV code(s)

45232141
45331100
50720000
50721000
45259300
45332200
45259000
71314310
71321200

II.2.3)Place of performance

NUTS code: UKF3
Main site or place of performance:

Lincolnshire.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the provision of services related to heating and hot water systems. This Lot is for our members who have properties within the Lincolnshire regions. The scope of works is likely to include, but not limited to:

— Servicing, maintenance and repair of gas fired central heating systems;

— Servicing, maintenance and repair of alternative heating systems such as oil, solid fuel, air source and ground source systems;

— Installation and upgrading of gas fired heating systems;

— Installation and upgrading of renewable technologies such as air source and ground source heat systems;

— Periodic Inspection Testing;

— Smoke and carbon monoxide detector checks;

— Any additional elements associated with the works listed above.

Contractors are able to tender for any number and mixture of the core regional lots. However please consider the resources you have available and only apply for Lots that you are able to provide the required service level. Consideration should be given to the eventuality that you may secure a place on all lots applied. A full description of the lotting strategy is included in the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 40
Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 60 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Contract Notice has been published by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM are available at: www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and Authorised Users entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being 1 of the organisations identified at:www.efficiency-em.co.uk and;

2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organization is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority i.e. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address:www.efficiency-em.co.uk For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at: www.gov.uk A full list of all current registered providers can be found at: www.homesandcommunities.gov.uk A full list of all registered providers can be found at: www.homesandcommunities.gov.uk and of all current registered social landlords can be found at: www.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales

A full list of NHS organisations can be found at:

www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found at:https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies and http://www.education.gov.uk/edubase/home.xhtml

Reference to legislation in this Contract Notice includes successor and/or replacement legislation.

EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice.

EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.

Please note that the total potential value stated in II.2.6) is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

II.2)Description

II.2.1)Title:

Greater London

Lot No: 4

II.2.2)Additional CPV code(s)

45232141
45331100
50720000
45259300
45331110
45332200
45259000
71314310
71321200

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the provision of services related to heating and hot water systems. This Lot is for our members who have properties within the Greater London region. The scope of works is likely to include, but not limited to:

— Servicing, maintenance and repair of gas fired central heating systems;

— Servicing, maintenance and repair of alternative heating systems such as oil, solid fuel, air source and ground source systems;

— Installation and upgrading of gas fired heating systems;

— Installation and upgrading of renewable technologies such as air source and ground source heat systems;

— Periodic Inspection Testing;

— Smoke and carbon monoxide detector checks;

— Any additional elements associated with the works listed above.

Contractors are able to tender for any number and mixture of core regional lots. However please consider the resources you have available and only apply for Lots that you are able to provide the required service level. Consideration should be given to the eventuality that you may secure a place on all lots applied. A full description of the lotting strategy is included in the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statement / Weighting: 40
Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 55 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Contract Notice has been published by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM are available at: www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and Authorised Users entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being 1 of the organisations identified at:www.efficiency-em.co.uk and;

2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organization is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority i.e. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address:www.efficiency-em.co.uk For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at: www.gov.uk A full list of all current registered providers can be found at: www.homesandcommunities.gov.uk A full list of all registered providers can be found at: www.homesandcommunities.gov.uk and of all current registered social landlords can be found at: www.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales

A full list of NHS organisations can be found at:

www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found at:https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies and http://www.education.gov.uk/edubase/home.xhtml

Reference to legislation in this Contract Notice includes successor and/or replacement legislation.

EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice.

EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.

Please note that the total potential value stated in II.2.6) is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

II.2)Description

II.2.1)Title:

National Coverage

Lot No: 5

II.2.2)Additional CPV code(s)

45232141
45331100
50720000
50721000
45259300
45331110
45332200
45259000
71314310
71321200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the provision of services related to heating and hot water systems. This Lot is for our members who have properties across England and Wales and need coverage nationally. The scope of works is likely to include, but not limited to:

— Servicing, maintenance and repair of gas fired central heating systems;

— Servicing, maintenance and repair of alternative heating systems such as oil, solid fuel, air source and ground source systems;

— Installation and upgrading of gas fired heating systems;

— Installation and upgrading of renewable technologies such as air source and ground source heat systems;

— Periodic Inspection Testing;

— Smoke and carbon monoxide detector checks;

— Any additional elements associated with the works listed above.

Contractors tendering for this Lot are not eligible to apply for the Lots 1-4. A full description of the lotting strategy and the reasons behind are included in the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statement / Weighting: 40
Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 85 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Contract Notice has been published by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM are available at: www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and Authorised Users entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being 1 of the organisations identified at:www.efficiency-em.co.uk and;

2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organization is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority i.e. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address:www.efficiency-em.co.uk For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at: www.gov.uk A full list of all current registered providers can be found at: www.homesandcommunities.gov.uk A full list of all registered providers can be found at: www.homesandcommunities.gov.uk and of all current registered social landlords can be found at: www.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales

A full list of NHS organisations can be found at:

www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found at:https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies and http://www.education.gov.uk/edubase/home.xhtml

Reference to legislation in this Contract Notice includes successor and/or replacement legislation.

EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice.

EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.

Please note that the total potential value stated in II.2.6) is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 245-445426

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/07/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 26/07/2016
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Heating-works./XA4NR2DW89

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/XA4NR2DW89

GO Reference: GO-2016620-PRO-8387390.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

20/06/2016

 

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