Heating Systems Servicing Repairs and Maintenance Framework
a. Servicing, of domestic and commercial heating systems of all fuel types; b. Responsive replacement of heating systems including but not limited to the following fuel types: i. Gas; ii. Oil; iii. Solid Fuel and Biomass; iv. Commercial Heating Systems — Including Replacements/Upgrades.
United Kingdom-Ashwellthorpe: Repair and maintenance services of boilers
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Eastern Procurement Ltd
The Old Granary, Grange Farm
For the attention of: David Crawshaw
NR16 1ET Ashwellthorpe
Telephone: +44 1508488244
General address of the contracting authority: http://www.eastern-procurement.co.uk
Electronic submission of tenders and requests to participate: http://eastern-procurement.co.uk/ep-procurement-portal
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Eastern Procurement Ltd
The Old Granary, Ashwellthorpe
NR16 1ET Norwich
Freebridge Community Housing Limited
Juniper House, Austin Street
PE30 1DZ King’s Lynn
Victory Housing Trust
Tom Moore House, Cromer Road
NR28 0NB North Walsham
Cotman Housing Association
Cotman House, Bowthorpe Hall, Bowthorpe Hall Road
NR5 9AD Norwich
Suffolk Housing Society Limited
Old Mission House, St Botolph’s Lane
IP33 2AX Bury St Edmunds
Orwell Housing Association Limited
Crane Hill Lodge, 325 London Road
IP2 0BE Ipswich
Colne Housing Society Limited
Digby House, Causton Road
CO1 1RJ Colchester
Hundred Houses Society Limited
51 Scotland Road
CB4 1QW Cambridge
Places for People Group Limited
305 Gray’s Inn Road
WC1X 8QR London
Great Yarmouth Borough Council
Town Hall Hall Plain
NR30 2QF Great Yarmouth
Norwich City Council
NR2 1NH Norwich
South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
CB23 6EA Cambridge
Hastoe Housing Association
Marina House, 17 Marina Place, Hampton Wick, Surrey
KT1 4BH Kingston upon Thames
Cambridge Housing Society
Endurance House, Chivers Way, Histon
CB24 9ZR Cambridge
Broadland Housing Association Limited
NCFC, Jarrold Stand, Carrow Road
NR1 1HU Norwich
Cambridge City Council
The Guildhall, Market Square
CB2 3QJ Cambridge
Saffron Housing Trust Limited
Saffron Barn, Swan Lane, Long Stratton
NR15 2XP Norwich
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: United Kingdom: Primarily East of England, Norfolk, Suffolk, Essex, Cambridgeshire and Lincolnshire, with potential for future work in neighbouring counties.
NUTS code UKH1,UKH2,UKH3,UKF2,UKF3,UKE13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 5 000 000 and 30 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The Contracting Authorities listed in Annex A are acting together as Eastern Procurement Ltd (EP). Details of current EP Members can be found on www.easternprocurement.co.uk Applicants should note that all EP Members are participating in this procurement on their own behalf, on behalf of future Members and on behalf of other organisations on whose behalf properties are managed by members.
Eastern Procurement Ltd are seeking expressions of interest from suitably qualified and experienced Applicants to deliver the works in relation to:
a. Servicing, of domestic and commercial heating systems of all fuel types;
b. Responsive replacement of heating systems including but not limited to the following fuel types:
iii. Solid Fuel and Biomass;
iv. Commercial Heating Systems — Including Replacements/Upgrades;
v. Heat Pumps;
vi. Electric Wet and Dry Systems;
vii. Renewable Technologies including:
viii. District Heating and Heat Meters;
c. Responsive repair to heating systems and appliances including out of hours;
d. Call handling and works planning for the above services (Option);
e. 4 Star Heating Service including planned upgrades (Option);
f. Other ancillary works.
The Authorities are therefore seeking to establish a multi-client Framework Agreement with 5 successful Applicants, depending on the quality and number of suitable bids received. The Framework Agreement will govern the letting of the contracts for the works. Call-offs will be made throughout the life of the Framework Agreement, including during the final year and may last beyond the life of the Framework Agreement.
A Tender briefing day will take place in the afternoon of the 5.10.2015 for the benefit of prospective bidders.
At the Tender Briefing, Eastern Procurement representatives will walk prospective bidders through the documents, including the Price Framework, Tender Questions and Minimum Standards.
Constructors will be allocated space for 1 representative at the event per applying organisation. spaces are limited.
To register your interest in this event and to find out more, please email the contact point as set out in section I) and visit http://eastern-procurement.co.uk/ep-procurement-portal to register on our e-Procurement system.
II.1.6)Common procurement vocabulary (CPV)
50531100, 50700000, 50720000, 50721000, 50531200, 50710000, 42510000, 44600000, 44620000, 44621100, 44621110, 44621221, 44621220,44621210, 44621200, 44621112, 44621111, 45331000, 45310000, 45330000, 45331100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Suppliers are reminded that the Authority must be immediately notified of any changes, or proposed changes, in relation to the bidding model so that a further assessment can be carried out by applying the selection criteria to the new information provided.
The Authority reserves the right to deselect the Supplier prior to any award of contract, based on an assessment of the updated information.
The Authorities will only enter into a contract with a Consortium that is a separate legal entity from its members. Any unincorporated Consortium that is successful will be required to adopt separate legal personality prior to, and as a condition to, entry into the contract.
III.1.4)Other particular conditions
Description of particular conditions: Under the Framework Agreements the Applicants and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and environmental considerations, to be detailed in the Contract Documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Applicants will be required to have a minimum annual turnover of:
3 000 000 GBP in each of the last 3 financial years with 1 250 000 GBP per annum in services directly relating to this contract.
Applicants will be required at the time of entering the Framework Agreement or any call-off contract under the Framework Agreement to possess the insurances specified in the Tender Documents.
These and any further requirements are set out in the Tender Documents. Copies of the Tender Documents can be requested from the contact point as set out in Section I). The Tender Document must be completed and returned with all required supporting documentation and information by the deadline listed in Section IV.3.4) of this Notice.
Applicants will be required to meet the Authorities Minimum Requirements as set out by the Tender documents. Copies of the Tender Documents can be requested from the contact point as set out in Section I).
The Applicants will be required to provide information and formalities in relation to Article 58 of Directive 2014/24/EU and Regulation 58 Public Contracts Regulations 2015.
Copies of the Tender Documents can be requested from the contact point as set out in Section I).
The Tender Documents must be completed and returned with all required supporting information by the deadline listed in Section IV.3.4) of this Notice.
Minimum level(s) of standards possibly required:
As per the requirements set out in the Tender Documents.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 178-322672 of 15.9.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
a. New Members may join EP over time and existing Members may withdraw.
b. The arrangements procured by EP will be made available to additional Local Authorities and Registered Providers (of social housing) should they become Members of EP.
c. These arrangements may be made available to other organisations with a community purpose with properties in the East of England.
The Contracting Authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any contract and/or framework agreement or part thereof at any stage of the procurement process.
Applicants should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 might apply to this programme.
The minimum time frame during which the Applicant must maintain the tender is 6 months.
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
WC2A 2LL London
Telephone: +44 207947600
Body responsible for mediation procedures
Royal Courts of Justice
WC2A 2LL London
Telephone: +44 207947600
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
SW1A 2AS London
Internet address: http://www.cabinetoffice.gov.uk
VI.5)Date of dispatch of this notice: